Staffing and Contracts Administrator

University of Sheffield; Sheffield; Hybrid; GBP 25,000 - 27,000; Full time

Benefits offered by this job

Flexible working opportunities

Hybrid working for some roles

Generous pension scheme

Staff discounts

Staff networks and mentoring

Recognition awards

Learning and mentoring schemes

Family-friendly policies

Parental leave support

Fertility and menopause support

Job summary

The University of Sheffield is seeking a proactive HR administrator to support staffing and contracts activities. You will coordinate recruitment, manage inquiries, and assist with GDPR-compliant data handling in a busy university environment.

Flexibility is valued with hybrid working opportunities, along with a generous pension and extensive staff discounts. Excellent communication and organisational skills are essential for this role.

Qualifications

• Strong written and verbal communication.
• Experience supporting recruitment processes and HR admin.
• Proven ability to handle confidential information with discretion.

Responsibilities

• Provide a welcoming point of contact for day-to-day enquiries from staff and applicants.
• Support recruitment processes: liaise with HR, organise interviews, check right to work, process appointment requests.

Skills

Communication skills

Customer service

IT literacy

MS Office

Education

5 GCSEs (A-C) or equivalent

Tools

Microsoft Office

Job description

The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university. We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our (opens in a new window) and join us to become part of something special.

• Provide a welcoming point of contact for day-to-day enquiries and requests, via email, telephone and in person from internal staff members, and external candidates.
• Support the process for the recruitment of staff, liaising with HR and job applicants, organising interviews, completing right to work checks, processing requests to appoint and a coordinating payment of interview expense claims.
• Escalate enquiries to the Staffing and Contracts Officer where appropriate.
• Support the liaison between AMRC research group admin support and Central University professional service teams, resolving queries in a timely manner.
• Support the AMRC's administration of the reward processes.
• Use a range of office software, including email, spreadsheets and databases.
• Monitor and produce key management information such as turnover data, sickness absence data, headcount data, as required, liaising with other Professional Services teams across both the University and AMRC.
• Support the management of data and records keeping in line with GDPR, filing confidential files as required and maintaining electronic documents, records & databases.
• Support and foster an inclusive One AMRC culture which promotes excellence through diversity.
• Build and maintain positive relationships across the University, encouraging the development of effective collaborative partnership working.
• As a member of staff you will be encouraged to make ethical decisions in your role, embedding the University sustainability strategy into your working activities wherever possible.
• Carry out other duties, commensurate with the grade and remit of the post.

You will have good IT literacy, including experience of using Microsoft Office. Excellent communication skills both written and verbal are essential, along with excellent customer service skills and have the ability to work flexibly. Stage(s) assessed at

• 5 GCSE passes at Grade A
• -C or Grade 9-5 (or have equivalent Experience), Experience of working in a customer facing role with effective communication skills, both written and verbal.
• Ability to develop creative approaches to problem solving
• Ability to analyse and solve problems with an appreciation of longer-term implications
• Essential Ability to communicate effectively with a team of staff.
• Experience of working to deadlines and the ability to prioritise own workload, allowing for unplanned activities as there may be conflicting priorities to deal with.
• Good organisational skills especially during busy periods, planning around other colleagues schedules.
• Experience of working in a team
• Essential Application/interview
• Good attention to detail
• Experience of exercising confidentiality and discretion with relation to staffing queries
• Proven experience dealing with confidential data and systems in line with GDPR

£25,249 - £26,707. With potential to progress to £28,778 through sustained exceptional contribution Work arrangement Full-time Line manager Staffing and Contracts Officer Direct reports N/A Right to work in the UK This role does not meet the criteria for Skilled Worker sponsorship under the UK Visa & Immigration points-based system. Information on alternative visa options is available on Our website,

• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women's and Parent's networks).
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes; integrated with our Professional Services Shared Skills Framework.
• A range of generous family-friendly policies
• paid time off for parenting and caring emergencies
• access to menopause support in the workplace
• paid time off and support for fertility treatment
• and more

More details can be found on our benefits page: (opens in a new window).

We are a (opens in a new window).

If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

Criminal record A basic DBS check will be needed for this role. More details on the checks can be found on the Government website: (opens in a new window). Possession of a criminal record is not an automatic bar to employment at the University of Sheffield. We recognise the value of steady employment in the rehabilitation process and examine each case in its own right. More information can be found on our Information for candidates page:- (opens in a new window).

Baseline personnel security standard & Security Clearance This role requires the postholder to undertake a (BPSS) check as a condition of employment.

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision ( ) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.