Sr. Asst, Admin Sup

WestRock Company; Glasgow; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Competitive salary and benefits

Cycle to Work scheme

24/7 confidential support for you and

Job summary

Smurfit Westrock is seeking a Site Administrator to support the site management team across several areas of operations. The role requires data analysis and the ability to respond swiftly in a dynamic manufacturing environment, engaging with multiple departments.

You will manage communications, assist in improving site processes, and coordinate admin tasks to ensure smooth daily operations and visitor handling at the Hamilton site.

Qualifications

• Proficient with Microsoft Office and data entry accuracy.
• Ability to communicate clearly with staff at all levels.
• Strong multitasking and organizational skills for a fast-moving site.
• Excellent customer service and professional presentation.
• High level of data accuracy and attention to detail.
• Solid administrative capabilities and file/document management.
• Able to work independently with minimal supervision.

Responsibilities

• Manage site communications and support data analysis for improvement projects.
• Assist Supply Chain, New Business and Customer Service functions.
• Oversee inventory of site office supplies and stationery.
• Coordinate company uniform distribution.
• Support management with the Time Management System usage.
• Book meetings and greet customers/visitors on site.
• Coordinate travel and accommodation for Hamilton site.
• Sort and distribute incoming/outgoing post.
• Act as site champion for charity committees, health and wellbeing, and awards.

Skills

Microsoft Office

Communication

Multitasking

Customer Service

Data accuracy

Administrative skills

Work unsupervised

Tools

Time Management System

Job description

Smurfit Westrock is a global leader in sustainable paper and packaging, operating in 40 countries with over 500 packaging converting operations and 59 paper mills. With the circular economy at the core of our business, we use renewable, recyclable and recycled materials to create sustainable packaging solutions. For home and beauty products, our paper-based consumer packaging solutions combine elevated form and reliable function to meet the needs of today’s brands and shoppers. Our team of over 100,000 professionals drives operations across 40 countries on 6 continents and Smurfit Westrock are proud to be included on TIME Magazine’s World’s Best Companies 2025 list for the second year running.

Our Consumer Packaging business in Europe supplies paper-based packaging, leaflets and labels for a wide variety of household names in industries such as food and beverage, healthcare, beauty and personal care, premium wines and spirits, and much, much more. With more than 5,500 colleagues across 10 countries and 34 operating locations, Smurfit Westrock's European Consumer Packaging operation is ideally positioned to provide innovative, sustainable packaging solutions to customers across the globe.

JOB PURPOSE

The role of Site Administrator will support the site management team across several areas. Be skilled in data analysis and able to respond to a fast-moving manufacturing environment, the successful candidate will be involved across all departments of the factory.

KEY ACCOUNTABILITIES

• Managing site communications and supporting data analysis for site improvement projects
• Support the Supply Chain, New Business and Customer Service Function
• Managing inventory for site office supplies and stationery
• Managing company uniform distribution
• Support management and employees with the use of our Time Management System.
• Responsible for booking meetings, greeting customers and visitors
• Point of contact for travel and accommodation bookings for the Hamilton site.
• Sorting and distributing incoming and outgoing post
• Site champion for the charity committees, health and wellbeing, and values first awards.
• Support HR and EHS with site training requirements and management of site activity calendar.
• To update notice boards around site as directed

KNOWLEDGE, SKILLS, EXPERIENCE

• Good working knowledge of Microsoft Office packages
• Ability to communicate at all levels
• Able to multitask
• Excellent Customer Services Skills
• High level of data accuracy
• Excellent administrative skills
• Ability to work unsupervised

BEHAVIOURS

• Organised
• Confidential
• Initiative
• Interpersonal effectiveness
• Efficiency focused
• Concern for standards

HEALTH & SAFETY

Taking reasonable care for the health and safety of self and others, and working with due regard to the responsibilities detailed in the company’s Health & Safety Policy Statement.

ENVIRONMENTAL

All functions to be carried out in accordance with ISO 14001 environmental management system standard requirements with particular reference to the sites Environmental Policy, Policy Manual & relevant Works Instructions.

What we offer

• Competitive salary & benefits, including annual leave, pension, and a Cycle to Work scheme.
• Ongoing training and development opportunities
• 24/7 confidential support for you and your family
• Flexible working options and family-friendly policies

Smurfit Westrock reserve the right to only shortlist candidates who meet both the Essential and Desirable Criteria.

We are an equal opportunities employer, and we welcome applications from all suitably qualified persons regardless of their sex; religious or similar philosophical belief; political opinion; race; age; sexual orientation; or, whether they are married or are in a civil partnership; or, whether they are disabled; or whether they have undergone, are undergoing or intend to undergo gender reassignment.

We practice equality of opportunity in employment and select the best person for the job.