Specialist, Meeting Services -- Project Manager

Parexel; Uxbridge; On-site; GBP 65,000 - 90,000; Full time

Job summary

Parexel is seeking an experienced Specialist, Meeting Services (Project Manager) to lead complex international congresses and pharmaceutical meetings. You will manage all aspects from planning to post-event analysis, coordinating delegate travel, venues, and on-site execution, while ensuring quality and budget adherence.

You will collaborate with prestigious international clients and cross-functional teams, maintain compliance with industry standards, and stay current on SOPs and supplier

Qualifications

• Proven conference and event management experience.
• Relevant experience in pharmaceutical, clinical research or healthcare.
• Ability to manage meetings on time with high quality.
• Strong understanding of international congress logistics.

Responsibilities

• Lead congress delivery across all operational phases.
• Oversee delegate travel and international meeting logistics.
• Conduct site visits and manage on-site delivery.
• Recommend venues and ensure compliance with industry guidelines.
• Lead project planning and oversight of deliverables.
• Manage supplier communication and resolve issues proactively.
• Meet tight deadlines and provide quality control guidance.
• Attend and lead client meetings and provide regular status updates.
• Identify opportunities for follow-on business.
• Ensure accurate project scoping and budget management.

Skills

Meeting management tools

Registration software

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Client-focused communication

Problem-solving

Education

Bachelor's Degree

Tools

Virtual meeting platforms

Job description

An Exciting Opportunity in Congress & Event Management

Parexel, a leading Clinical Research Organization, is seeking an experienced Specialist, Meeting Services (Project Manager) to lead complex international congresses and pharmaceutical meetings. If you have a proven track record delivering world‑class events in fast‑paced, client‑focused environments, we want to hear from you.

About The Role

You’ll lead all aspects of congress management — from planning through post‑event analysis — managing high‑profile international meetings, delegate logistics, venue coordination, and on‑site execution. You’ll work with prestigious clients, ensure exceptional quality and on‑time delivery within budget, and maintain compliance with pharmaceutical industry standards.

Key Responsibilities

Congress & Event Management

• Lead congress delivery across all operational phases
• Oversee delegate travel and international meeting logistics
• Conduct site visits and manage on‑site delivery
• Recommend venues and ensure compliance with industry guidelines

Project Execution

• Lead project planning and maintain oversight of deliverables
• Manage supplier communication and resolve issues proactively
• Meet tight deadlines and provide quality control guidance

Client Relationship Management

• Manage client expectations and scope changes
• Attend and lead client meetings and provide regular status updates
• Identify opportunities for follow‑on business

Finance & Budget Management

• Ensure accurate project scoping and budget management
• Monitor profitability and financial compliance
• Communicate cost implications to management

Specialized Knowledge

• Maintain expertise in virtual meeting platforms and registration tools
• Stay current on industry knowledge, SOPs, and supplier landscape
• Work with minimal supervision and provide cover for Senior Specialist

Essential Requirements

Congress & Event Management Experience (REQUIRED)

• Proven conference and event organization experience
• Relevant experience in pharmaceutical, clinical research, or healthcare
• Demonstrated ability to manage meetings on time with high quality
• Strong understanding of international congress logistics

Core Skills & Competencies

• Client-focused approach with professional communication skills
• Strong problem‑solving and organizational abilities
• Technical expertise in meeting management tools and registration software
• Proficiency with Word, Excel, and PowerPoint
• Flexible attitude and willingness to work in matrix environments

Professional Competencies

Client Focus

• Integrity
• Teamwork
• Results Orientation
• Business Analysis
• Communication
• Influencing
• Networking
• Problem‑Solving
• Self-Confidence

Education

Bachelor's Degree (REQUIRED)

Why Join Parexel's Meeting Services Team?

• Lead complex, high‑profile projects in clinical research and pharma
• Work with prestigious international clients
• Develop expertise in a specialized, growing field
• Collaborate with talented colleagues across Account Management and Operations
• Make real impact on critical industry events

Ready to Make Your Mark?

If you have the congress management experience we're looking for, and you're excited about leading high‑impact meeting projects at Parexel, and join a team that values expertise, professionalism, and excellence.

Parexel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.