Specialist, Executive Assistant II

BNY; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

The Specialist, Executive Assistant II at BNY in London provides comprehensive support to a Global Head and their team, expertly coordinating calendars, meetings, travel, and logistics. You will handle sensitive information with discretion and collaborate with senior leaders across functions.

Proficiency in Outlook, Word, Excel, and other administrative tools, plus strong organisational skills and the ability to manage multiple priorities in a fast-paced environment, are essential.

Qualifications

• Strong organisational and time-management capabilities.
• Excellent written and verbal communication skills.
• Proven ability to work independently and manage multiple deadlines.
• Confidence engaging with senior leaders and stakeholders across teams.
• Proficiency in Outlook, Word, Excel, and standard administrative tools.
• Discreet, proactive and solutions-oriented approach.

Responsibilities

• Manage complex calendars and schedule meetings.
• Coordinate logistics and organise travel arrangements (domestic and international).
• Oversee timely preparation and submission of expense reports.
• Prioritise and manage competing requests, adapting to changing needs.
• Serve as primary point of contact for internal stakeholders and external partners.
• Prepare agendas, minutes, and supporting documentation.
• Triage sensitive matters and ensure timely follow-up.
• Support cross-functional administrative projects and collaborate with other admins.

Skills

Organisational skills

Written and verbal communication

Independent working

Stakeholder engagement

Discretion and professionalism

Tools

Outlook

Word

Excel

Job description

Specialist, Executive Assistant II

We are seeking a highly professional Specialist, Executive Assistant II to join our Operations team, based in London.

Job Description

Specialist, Executive Assistant II

We are seeking a highly professional Specialist, Executive Assistant II to join our Operations team, based in London.

In this role, you’ll make an impact in the following ways:

• Manage complex calendars, schedule meetings, coordinate logistics, and organise domestic and international travel arrangements.
• Oversee timely and accurate preparation and submission of expense reports.
• Prioritise and manage competing requests, adapting efficiently as organisational needs evolve.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a primary point of contact for internal stakeholders, senior leaders, and external partners.
• Prepare high‑quality agendas, minutes, reports, and supporting documentation.
• Triage sensitive or complex matters and ensure appropriate and timely follow‑up.
• Support cross‑functional administrative projects and collaborate closely with other administrative professionals.
• This position will provide comprehensive administrative support to a Global Head and their team. The ideal candidate will demonstrate exceptional organisation, sound judgement, and the ability to thrive in a dynamic, fast‑paced environment. This role is well suited to individuals who excel at managing multiple priorities with discretion and professionalism.

To be successful in this role, we’re seeking the following:

• Demonstrated excellence in organisational and time‑management capabilities.
• Strong written and verbal communication skills, with sound judgement and meticulous attention to detail.
• Proven ability to work independently and manage multiple simultaneous deadlines.
• Confidence in engaging with senior leaders and stakeholders across diverse teams.
• Proficiency in Outlook, Word, Excel, and standard administrative tools.
• A discreet, proactive, and solutions‑oriented approach to all tasks and interactions.

About Us

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting‑edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what is all about. Join us and be part of something extraordinary.

About The Team

At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom & BNY LinkedIn

Here’s a Few Of Our Recent Awards

• America’s Most Innovative Companies, Fortune, 2025
• World’s Most Admired Companies, Fortune 2025
• “Most Just Companies”, Just Capital and CNBC, 2025

Our Benefits And Rewards

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.