Specialist, Documentation

TN United Kingdom; Milton Keynes; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in live entertainment seeks a Specialist, Documentation to provide administrative support to the Talent & Creative Casting department. The role involves managing documents, scheduling, and communication with stakeholders. The ideal candidate will possess strong organizational skills and attention to detail, with a flexible approach to work hours.

Benefits

Competitive salary and pension

25 days paid holiday plus bank holidays

Paid parental leave and childcare support

Company-provided Mac/Windows computer and mobile allowance

Employee assistance and wellbeing programs

Childcare support policy

Qualifications

• Excellent organizational skills required.
• Attention to detail is crucial.
• Flexibility to work outside regular hours.

Responsibilities

• Manage documents and update records.
• Coordinate audition tour planning.
• Handle contract and visa inquiries.

Skills

Organizational skills

Attention to detail

Communication

Tools

Airtable

Job description

The job description provided is quite detailed and comprehensive, but it can benefit from improved formatting and focus to enhance readability and engagement. I will organize it with clearer headings, bullet points for key responsibilities, and remove some repetitive or overly detailed sections that are less relevant for a job overview. Here is the refined version:

Job Title: Specialist, Documentation

Location: Milton Keynes, United Kingdom

Client: RWS Global

Job Category: Other

EU Work Permit Required: Yes

About RWS Global

RWS Global is a leader in live entertainment and sports experiences, creating customized guest experiences worldwide across various sectors including theatrical productions, live events, and immersive destinations. Headquartered in New York, London, Cincinnati, Shanghai, Orlando, and Sydney, with dedicated studios in NYC and the UK, RWS Global serves major brands and organizations globally.

Role Overview

The Specialist, Documentation provides administrative support to the Talent & Creative Casting department. The role requires excellent organizational skills, attention to detail, and the ability to coordinate with internal teams and external stakeholders. Flexibility to work outside regular hours may be necessary.

Key Responsibilities

• Document Management: Check project requests, send documents via TCR or Docusign, update Wrike, and upload originals to Box.
• Schedule and Contract Changes: Create addendums, download and update agreements, and resend as needed.
• Tracking and Reminders: Monitor outstanding documents, send reminders, download signed docs, and maintain organized records.
• Communication: Respond to document requests, search for files, and follow up to ensure completion.
• Audition Tour Planning: Coordinate locations, maintain calendars, and prepare detailed documents.
• Booking and Staffing: Identify studios, confirm bookings, and manage staffing needs.
• Email Management: Handle contract and visa inquiries, and maintain daily correspondence.
• System Utilization: Use Airtable and other platforms to support team operations.

Benefits

• Competitive salary and pension
• 25 days paid holiday plus bank holidays
• Paid parental leave and childcare support
• Company-provided Mac/Windows computer and mobile allowance
• Employee assistance and wellbeing programs
• Childcare support policy

Diversity & Inclusion

RWS Global values diversity and encourages all individuals to bring their whole selves to work. All backgrounds and experiences are welcomed and appreciated.