Spares Process Controller

Oxford Instruments; Bristol; On-site; GBP 28,000 - 46,000; Full time

Benefits offered by this job

25 days annual leave

Half-day Fridays

Share incentive plan

Flexible benefits

Collaborative environment with good Wf

Excellent work-life balance

Job summary

Oxford Instruments Plasma Technology in Severn Beach, Bristol, is seeking a Spares Controller to coordinate end-to-end spare parts order fulfilment across a matrix of departments, ensuring orders are delivered on time and to spec. You will prioritise, drive process improvements and maintain KPI data.

The role requires ERP experience, familiarity with Kardex, strong communication, planning, and data analysis skills; benefits include generous leave, share incentive plan, and flexible benefits.

Qualifications

• Trained on effective use of running ERP systems essential.
• Trained on Kardex systems preferred.
• Previous exposure to order fulfilment operations preferred.

Responsibilities

• Coordinate the delivery of the spare parts process in a matrix structure across key departments from order entry through to dispatch.
• Organise daily workload for pick, pack, and dispatch through the daily orderbook review with the commercial and planning representatives.
• Review orders received on a daily basis relating to quotation, requested and promise date information and stock position.
• Where required, assist the Planning team with work order activities to ensure timely purchasing of required parts via MRP.
• Adapt to fit the needs of the customer and react at pace to critical orders requiring same day dispatch.
• Collaborate with departments across the matrix structure for process improvements that meets and exceeds customer requirements.
• Collect data for, and collate, daily KPI’s that clearly demonstrate process performance. Maintain daily records of exceptions to drive continuous improvement and for Management reporting.
• Where required, assist the Planning team with work ordering activities to ensure timely fulfilment of Spares Orders.

Skills

ERP systems

Kardex systems

Order fulfilment

Job description

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We are recruiting for a Spared Process Controller for a permanent role based in Severn Beach, Bristol. You will be responsible for coordinating the end-to-end spares order fulfilment process, ensuring customer orders are delivered accurately and on time. Working closely with Commercial, Planning, Operations, and Supply Chain teams, the role focuses on managing order priorities, driving process improvements, and delivering an excellent customer experience.

Key Responsibilities:

Spares Controller

• Coordinate the delivery of the spare parts process in a matrix structure across key departments from order entry through to dispatch.
• Organise daily workload for pick, pack, and dispatch through the daily orderbook review with the commercial and planning representatives.
• Review orders received on a daily basis relating to quotation, requested and promise date information and stock position.
• Where required, assist the Planning team with work order activities to ensure timely purchasing of required parts via MRP.
• Adapt to fit the needs of the customer and react at pace to critical orders requiring same day dispatch.
• Collaborate with departments across the matrix structure for process improvements that meets and exceeds customer requirements.
• Collect data for, and collate, daily KPI’s that clearly demonstrate process performance. Maintain daily records of exceptions to drive continuous improvement and for Management reporting.
• Where required, assist the Planning team with work ordering activities to ensure timely fulfilment of Spares Orders.

Education / Qualifications:

• Trained on effective use of running ERP systems essential.
• Trained on Kardex systems preferred.
• Previous exposure to order fulfilment operations preferred.

Professional Skills/Abilities:

• Effective communicator capable of influencing others to deliver for the customer.
• Good organisational and planning skills.
• Computer literacy and capable of interpreting and presenting data.

Personal Qualities:

• Brings a high level of enthusiasm, pace, and energy for this role and any other additional tasks supporting the business.
• High attention to detail with customer-focused mindset.
• Sets and maintains the highest standards that the end customer would expect.
• Clear thinker in high pressure situations.
• A self-motivated individual who always leads by example.
• Is very disciplined and controlled when working to tight deadlines.
• Adapt to change, viewing change as an opportunity for development.
• Encourages cooperation and knowledge-sharing between members to ensure the team works effectively.
• Constructively challenges the way things are done by suggesting ideas and commits to seeing through change, despite setbacks and obstacles to improve day-to-day tasks.

About Us

At Oxford Instruments Plasma Technology, we provide tools for the engineering of micro- and nano-structures, with customers using our process solutions to research and produce materials and semiconductors vital for everything from medical devices and diagnostics, to electric cars and quantum computers.

What We Offer

• 25 days annual leave + half-day Fridays
• Share incentive plan
• Flexible benefits tailored to your needs
• A collaborative environment with excellent work-life balance

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All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability. We encourage applications from people of all backgrounds and would ask you to get in touch if you are concerned about any barriers you feel you may be facing in your application process with us.

Note to recruitment agencies: Oxford Instruments operates a Preferred Supplier List, and we do not accept unsolicited agency CVs. Please do not forward candidate details in response to this advert, or to any Oxford Instruments employees or other company locations. Oxford Instruments is not responsible for any fees related to unsolicited CVs.