Software Project coordinator

Kinetics Group; Sheraton; On-site; GBP 31,000 - 46,000; Full time

Job summary

Kinetics Group is seeking a proactive Project Coordinator in Sheraton Heliopolis. The role focuses on supporting project managers with schedules, timelines, and task lists, while coordinating across designers, developers, and content creators to keep deliverables on track.

You will document meetings, track progress, and help prepare client reports. Strong organizational skills and familiarity with marketing workflows are essential in a fast-paced environment.

Qualifications

• Bachelor’s degree in Marketing, Business, Project Management, or related field (or equivalent experience).
• 1–2 years of experience in a coordination or support role, preferably in a marketing or creative environment.
• Familiarity with project management tools (Asana, Trello, Monday.com, Jira, etc.).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and handle shifting priorities in a fast-paced environment.

Responsibilities

• Project Support & Coordination: Assist Project Managers in developing schedules, timelines, and task lists; coordinate with designers, content creators, developers, and other team members to ensure deliverables are on track; monitor project progress and update project management tools accordingly.
• Communication & Follow-ups: Act as a central point of communication between internal teams; Schedule and document meetings, noting action items and deadlines; Follow up on pending tasks to ensure timely completion.
• Documentation & Reporting: Maintain accurate project documentation, including briefs, timelines, and status reports; Assist in preparing client reports and presentations.
• Quality & Compliance: Check deliverables for basic quality standards before passing them to the Project Manager or client; Ensure projects align with brand guidelines and agency processes.
• Administrative Support: Organize project files and ensure easy access for team members; Help manage project resources, such as asset libraries, templates, and documentation.

Skills

Time management

Prioritization

Team communication

Attention to detail

Problem-solving

Familiarity with marketing workflows

Education

Bachelor’s degree in Marketing, Business, Project Management

Tools

Asana

Trello

Monday.com

Jira

Job description

Kinetics Group

Sheraton Heliopolis

25/08/2025

30/09/2025

Full-time

1–2 years of experience of experience

Number of opening: 1

Bachelor’s degree in Marketing, Business, Project Management, or related field (or equivalent experience).

Key Responsibilities

• Project Support & Coordination
  • Assist Project Managers in developing schedules, timelines, and task lists.
  • Coordinate with designers, content creators, developers, and other team members to ensure deliverables are on track.
  • Monitor project progress and update project management tools accordingly.
• Communication & Follow-ups
  • Act as a central point of communication between internal teams.
  • Schedule and document meetings, noting action items and deadlines.
  • Follow up on pending tasks to ensure timely completion.
• Documentation & Reporting
  • Maintain accurate project documentation, including briefs, timelines, and status reports.
  • Assist in preparing client reports and presentations.
• Quality & Compliance
  • Check deliverables for basic quality standards before passing them to the Project Manager or client.
  • Ensure projects align with brand guidelines and agency processes.
• Administrative Support
  • Organize project files and ensure easy access for team members.
  • Help manage project resources, such as asset libraries, templates, and documentation.

Requirements & Qualifications

• Bachelor’s degree in Marketing, Business, Project Management, or related field (or equivalent experience).
• 1–2 years of experience in a coordination or support role, preferably in a marketing or creative environment.
• Familiarity with project management tools (Asana, Trello, Monday.com, Jira, etc.).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and handle shifting priorities in a fast-paced environment.
• Basic understanding of marketing and creative processes is a plus.

Skills

• Time management & prioritization
• Task tracking & coordination
• Team communication & collaboration
• Attention to detail
• Documentation & reporting
• Familiarity with marketing workflows
• Problem-solving & adaptability