Soft Services Manager

ABM UK; Basildon; On-site; GBP 40,000 - 50,000; Full time

Benefits offered by this job

24/7 GP

Mental health support

Get Fit Programme

Cycle to work

Perks at Work

Job summary

ABM UK is seeking a Soft Services Manager at Eastgate Shopping Centre. You will lead the service delivery, ensuring safety, cleanliness and waste management across the site, reporting to the Soft Service Manager and coordinating with local authorities.

The role requires ensuring compliance, training and development of staff, and achieving KPIs while managing rosters, payroll and supplier relationships. A practical, proactive leader is essential.

Qualifications

• Experience in leading teams and delivering service excellence.
• Ability to manage budgets, KPI tracking and performance reviews.
• Strong communications with clients, staff and authorities.
• Problem solving and decision-making under pressure.
• Good time management and prioritisation skills.

Responsibilities

• Manage delivery of the contract in line with policies and procedures.
• Oversee ABM colleagues including training, H&S, development and welfare.
• Ensure licences and vetting for security teams are current.
• Build and maintain a skilled, diverse team with the right tools.
• Prepare budget forecasts and track costs to meet P&L.
• Drive continuous improvement and best practice across operations.
• Provide professional support to the client in contract matters.
• Control staff rosters, payroll, and manning levels to ensure compliance.
• Lead attendance management and holiday records for site staff.
• Conduct daily centre audits for cleanliness and safety.
• Recruitment, induction, training, and ongoing staff development.
• Ensure staff are competent and adhere to ISO9001 requirements.
• Plan training and plot onto a training matrix.
• Undertake out-of-hours site visits and incident response.
• Provide weekend duty cover as required and manage incident reporting.
• Update risk assessments and site instruction compliance.
• Complete all company paperwork and conduct return-to-work interviews.
• Maintain cleaning standards per specifications and ABM/Client policies.

Skills

Leadership

Budget management

Communication

Problem solving

Time management

Education

IOSH Qualification

SIA Security Qualification

Job description

LOCATION: Eastgate Shopping Centre, SS14 1AG

PAY RATE: £40,000 - £50,000 per annum

Overview Of Job Description

You will be responsible to the Soft Service Manager to provide and ensure the safety of all staff and members of the public, premises and all property, and act as a point of contact between Client and the local authorities you will be required to deliver the highest standards of cleanliness, hygiene and waste management throughout the Shopping Centre internally and externally by ensuring that all associated service roads, toilets and back of house areas are fully maintained and safe through a planned and reactive environmental management programme.

JOB TITLE: Soft Services Manager

LOCATION: Eastgate Shopping Centre, SS14 1AG

SHIFT PATTERN: 5 days in 7, 45 HOUR PER WEEK

PAY RATE: £40,000 - £50,000 per annum

Overview Of Job Description

You will be responsible to the Soft Service Manager to provide and ensure the safety of all staff and members of the public, premises and all property, and act as a point of contact between Client and the local authorities you will be required to deliver the highest standards of cleanliness, hygiene and waste management throughout the Shopping Centre internally and externally by ensuring that all associated service roads, toilets and back of house areas are fully maintained and safe through a planned and reactive environmental management programme.

ABM Services operate in an honest and sincere manner, meeting our clients' demands in the best way possible. We concentrate on putting people first - our employees and our customers. We believe in being open about what we do and how we do it. We are passionate about getting things right first time and delivering real value for money. We also concentrate on getting the job done and everything we do is backed up by the quality of our service, the creativity of our ideas and the direct approach we take.

Key Responsibilities

• To manage the delivery of the contract in line with company policies and procedures
• Manage all aspects of the ABM colleagues including, training, H & S, development and welfare at work
• Ensure all licences and vetting for security teams are in place and updated accordingly
• Build and maintain a team that has the skills and diversity to deliver their tasks ensuring that they have the tools to do the job
• Complete budget forecasts and manage all costs tracking expenditure to meet budgets and match P & L forecasts using the budget tracker documents
• Ensure high standards are achieved at all times, being flexible to meet the changing operational needs on a continual basis and to suggest new initiatives to ensure continuous improvement and best practice are continually delivered
• Provide professional support to the business in service-related matters and to the client in all contract matters
• To control the delivery of the staff rosters, completion of payroll and correct manning levels ensuring compliance is maintained at all times
• Lead and advise the team in managing absence and holiday records including sickness and annual leave for all site Staff
• Carry out daily centre audits to ensure high standards of cleanliness and a safe/secure environment is evident throughout the centre at all times
• Manage recruitment, induction training, developing and retraining of staff, to include customer service training
• Ensuring all staff employed by ABM are competent to carry out their role
• Ensure adequate quality performance measures (KPI's/SLA's) are adhered to and any non-compliance is resolved in a professional manner with clear plans and next steps visible to all
• Conduct quality audits to ensure service delivery adheres to the requirements of ISO9001 and that outcome achieves / exceeds client requirements
• To plan any training required as soon as is practicable on identification of any needs and plot onto a training matrix
• Undertake "Out of Hours" site visits
• Prioritize all incidents ensuring all key personnel are kept fully informed at all times

Ensure strict compliance to the Data Protection Act and associated regulations

• Deliver excellent leadership, communication and motivation to the site-based team including communicating on a daily basis so that a sound communication channel exists in order that team goals can be achieved
• Ensure objectives, performance reviews and Toolbox Talks are completed on a monthly basis
• Lead the team in the identification of training needs and ensure accurate site records are maintained at all times
• Ensure any night/pm activity is correctly supervised and measured
• Provide weekend Duty cover as required by the client
• Manage the incident and accident reporting procedures
• Ensure all assignment instructions and risk assessments are updated and meet the needs of the site specifics
• Complete all company paperwork as required
• Conduct return to work interviews and perform absence management processes as required
• Ensure all team members carry out their duties in a correct and timely manner in accordance with the cleaning specification and to BICS standards
• Support the client's environmental objectives
• Manage maintenance activities and the correct/safe usage of all equipment on site ensuring any faults are reported and resolved as a matter of priority, keeping the client informed at all times
• Correct usage of cleaning chemicals in line with COSHH regulations, ensuring minimal waste and sufficient stocks are always maintained in conjunction with the client
• Ensure all team members are familiar with and adhere to the company's & client's onsite health and safety policies and procedures
• Ensure sufficient staff and equipment are available to meet all events requirements
• Ensure regular communication and engagement sessions are in place to inform all (including the centre management) of all relevant information
• Ensure welfare needs of all team members are addressed in a prompt and expedient way obtaining advice and guidance in line with ABM policy and procedures
• Foster and maintain excellent relationships with all parties on site including occupiers,
• Ensure we maintain a "one team" approach with the centre management team
• All items of expenditure are to be either agreed and approved by the client in an open book format
• Ensure that all administration requirements of the client are met correctly
• Attend the monthly management meeting with Centre Management and ABM General Manager
• Promote the ABM and Client brand at all times
• Undertake any reasonable duties as requested to meet the needs of the client and ABM Support Services

Requirements

Person Specification:

• Ability to communicate and engage effectively, with a wide range of audiences including clients, staff and other professionals
• Ability to compile clear and concise written reports
• Budget management skills
• Problem solving and decision-making skills
• Ability to manage resources
• Leadership skills which will include the ability to effectively manage change
• Computer skills, specifically in relation to using Outlook and Word
• Good time management and prioritisation skills

Essential

• Sound Leadership skills
• Good Communication skills
• Good Interpersonal skills
• Ability to show initiative and responsibility
• IOSH Qualification
• Security Qualified (SIA) and Knowledge of industry best practice
• Aptitude to receive and deliver training effectively
• Deal with customers internally and externally
• Be able to take responsibility
• Good working Knowledge of Cleaning & Support Service Industry
• Experience of Security Services is preferred but not essential
• High Level of Numeracy
• Ambitious
• Flexible approach

Benefits

We're proud to offer a great range of benefits including:

• 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
• Mental Health support and Life Event Counseling
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Access Perks at Work, our innovative employee app where you can find:
• Perks: discounts, gift cards, cashback, and exclusive offers
• Life: Search for resources and tools on topics ranging from family and life to health, money and work
• Support: Online chat or telephone service for urgent support in a crisis

For More Information About ABM's Benefits, Visit Our

About ABM:

ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience. ABM serves a wide range of market sectors including commercial real estate, aviation, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together. For more information, visit . ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.