SLLC 5481 - Secretary to CEO

South Lanarkshire Council; Hamilton; Hybrid; GBP 38,000 - 39,000; Full time

Benefits offered by this job

Pension scheme

Flexible working

Family friendly policies

Employee discounts

Job summary

South Lanarkshire Leisure and Culture (SLLC) is seeking a highly organised and professional CEO Secretary to provide vital secretarial and administrative support to the Chief Executive and Heads of Service. This role is part of our Leadership Team Support Service, combining office presence with home working.

The post offers hybrid working with attendance at the Hamilton HQ as required. The role requires discretion, initiative and excellent communication skills, with duties including diary

Qualifications

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Experience with minute taking, diary management and supporting meetings (virtual/in-person).
• Excellent organisation and attention to detail; able to manage competing priorities and maintain confidentiality.

Responsibilities

• Manage diaries, meetings, travel and hospitality for senior leaders.
• Prepare and circulate reports, correspondence and documentation.
• Liaise with elected members, board members, council departments and external agencies.
• Maintain confidential records and databases.
• Supervise other secretarial staff and delegate tasks.

Skills

Microsoft Office

Minute taking

Diary management

Communication skills

Education

HNC/HND in Business Administration

Job description

Description

South Lanarkshire Leisure and Culture (SLLC) is seeking a highly organised and professional CEO Secretary to provide vital secretarial and administrative support to the Chief Executive and Heads of Service. This is a key role within our Leadership Team Support Service, requiring discretion, initiative, and excellent communication skills.

Job Profile:

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Location: Floor 5, SLLC Headquarters, Almada Street, Hamilton

No of Posts: 1

Hours: 35 per week

Work Pattern: Monday to Thursday 8:45am - 4:45pm (1 hour unpaid break), Fri 8:45am - 4:15pm (30 mins unpaid break)

Salary/Hourly Rate: £37,702 - £38,779

Duration: Permanent

Key Responsibilities

• Manage diaries, meetings, travel, and hospitality arrangements for senior leaders.
• Prepare and circulate reports, correspondence, and documentation.
• Liaise with elected members, board members, council departments, and external agencies.
• Maintain confidential records and databases.
• Supervise other secretarial staff and delegate tasks effectively.

About You

We’re looking for someone who:

• Is proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Has experience in minute taking, diary management, and supporting virtual/in-person meetings.
• Demonstrates excellent organisational skills and attention to detail.
• Can manage competing priorities and maintain confidentiality.
• Is flexible, resilient, and confident under pressure.
• Has strong interpersonal and communication skills.

A relevant qualification (e.g., HNC/HND in Business Administration) and knowledge of SLLC’s governance structure are desirable.

Hybrid Working

This post operates on a hybrid working basis, combining office-based and home working. The successful candidate will be expected to attend the office on designated days, with the flexibility to work remotely for the remainder of the week.

Preferred candidates identified after the selection event process will be required to assist the recruitment team, if need be, to ensure timely completion of recruitment checks. If recruitment checks are not completed within a reasonable timescale, you may automatically be withdrawn from this position.

Any candidate canvassing elected members or employees, either directly or indirectly, in relation to recruitment, will immediately be disqualified.

Overseas Criminal Records Check

An Overseas Criminal Records Check is required where applicants born outside the UK (Scotland, England, Wales and Northern Ireland) or who have lived or worked outside the UK for a continuous period of twelve months in the past 10 years.

Applicants are responsible for providing evidence of the Overseas Criminal Record Check. The check must be translated into English and should come from the police, judicial authority, government department or home embassy of the country or countries concerned. The check must include an official statement confirming that the applicant does not have any history of or pending criminal record proceedings. Checks may be carried out to authenticate the documents provided.

Equal Opportunities and Inclusion statement

South Lanarkshire Leisure and Culture is committed to fostering equality, diversity and inclusion in its workforce. Therefore, we welcome applications from all sectors of the community, including under-represented groups within our workforce. We are keen to receive applications from candidates who have a disability, who are from a care experienced background, who are from a black, Asian or minority ethnic background, from a military service background and from those who are new Scots.

As a Disability Confident employer, we guarantee an interview to all disabled applicants who meet the essential criteria as outlined in the job profile for this position. As proud holders of the UK Armed Forces Covenant Gold Award, South Lanarkshire Leisure and Culture is also committed to supporting members of the armed forces community, including service leavers, veterans, reservists and their families. In line with this commitment, service leavers, their close family members, veterans and reservists will be guaranteed an interview if they meet the essential criteria as outlined in the job profile.

As an employee of South Lanarkshire Leisure and Culture SCIO, you would also receive a wide range of benefits including:

• Enrolment in award winning local government pension scheme
• To increase the value of their pension pot, employees can opt to join the Salary Sacrifice Shared Cost AVC scheme.
• Up to 33 days annual leave which will be calculated into hours on commencement of the role.
• Public holiday entitlement (up to 10 days)
• Occupational sick pay
• Family friendly policies - flexible working and leave, maternity/paternity leave, enhanced leave
• Employee Discounts – including discounts at the cinema
• Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)