SLLC 5315 - Clerical Assistant - 486095

South Lanarkshire Leisure and Culture; Hamilton; Hybrid; GBP 28,000 - 29,000; Full time

Benefits offered by this job

Award winning local government pension

Salary Sacrifice AVC

Up to 33 days annual leave

Public holiday entitlement

Occupational sick pay

Flexible working and leave

Employee Discounts

Cycle to Work Scheme

Physiotherapy

Employee Assistance Program

Job summary

South Lanarkshire Leisure and Culture is seeking a Clerical Assistant to join the HR Team in Hamilton. You will provide high-quality administrative support across HR activities and play a key role in supporting recruitment processes, ensuring a professional service.

The role involves creating recruitment adverts, coordinating interviews, conducting pre-employment checks, issuing contracts, handling payroll paperwork, and maintaining HR records with confidentiality and accuracy.

Responsibilities

• Creating and publishing recruitment advertisements.
• Coordinating interviews and liaising with hiring managers and candidates.
• Conducting pre-employment and PVG checks.
• Preparing and issuing contracts of employment and associated documentation.
• Processing payroll-related paperwork accurately and within agreed deadlines.
• Maintaining HR records and systems, ensuring confidentiality and accuracy.

Job description

Location: Floor 5, Council Offices, Almada Street, Hamilton

Hours: 35 hours per week

Work Pattern:

Monday - Thursday, 8.45am - 16.45pm (1 hour unpaid break)

Friday, 8.45am - 16.15pm (30 minutes unpaid break)

Salary: £28,012 - £28,358 per annum

Duration: Fixed term until 31 July 2027

Job Profile: Click here to view

We are looking for an organised, motivated and customer-focused individual to join our HR Team as a Clerical Assistant.

This is a varied and rewarding role where you will provide high-quality administrative support across a range of HR activities. You will play a key part in supporting the recruitment processes, ensuring a professional and efficient service is delivered at all times.

Key responsibilities will include:

• Creating and publishing recruitment advertisements.
• Coordinating interviews and liaising with hiring managers and candidates.
• Conducting pre-employment and PVG checks.
• Preparing and issuing contracts of employment and associated documentation.
• Processing payroll-related paperwork accurately and within agreed deadlines.
• Maintaining HR records and systems, ensuring confidentiality and accuracy.

Working in a fast-paced environment, you will be expected to manage competing priorities and work to tight timescales. A high level of accuracy and attention to detail is therefore essential.

You will also be responsible for responding to enquiries from both internal and external customers, providing information and basic guidance on SLLC policies and procedures. Excellent communication skills, a positive approach to customer service and the ability to build effective working relationships are key requirements of the role.

This is an excellent opportunity to develop your HR administration experience within a busy and supportive team.

Hybrid Working: This post operates on a hybrid working basis, combining office-based and home working. The successful candidate will be expected to attend the office on designated days, with the flexibility to work remotely for the remainder of the week.

Preferred candidates identified after the selection event process will be required to assist the recruitment team, if need be, to ensure timely completion of recruitment checks. If recruitment checks are not completed within a reasonable timescale, you may automatically be withdrawn from this position.

Any candidate canvassing elected members or employees, either directly or indirectly, in relation to recruitment, will immediately be disqualified.

Overseas Criminal Records Check

An Overseas Criminal Records Check is required where applicants born outside the UK (Scotland, England, Wales and Northern Ireland) or who have lived or worked outside the UK for a continuous period of twelve months in the past 10 years.

Applicants are responsible for providing evidence of the Overseas Criminal Record Check. The check must be translated into English and should come from the police, judicial authority, government department or home embassy of the country or countries concerned. The check must include an official statement confirming that the applicant does not have any history of or pending criminal record proceedings. Checks may be carried out to authenticate the documents provided.

Equal Opportunities and Inclusion statement

South Lanarkshire Leisure and Culture is committed to fostering equality, diversity and inclusion in its workforce. Therefore, we welcome applications from all sectors of the community, including under-represented groups within our workforce. We are keen to receive applications from candidates who have a disability, who are from a care experienced background, who are from a black, Asian or minority ethnic background, from a military service background and from those who are new Scots.

As a Disability Confident employer, we guarantee an interview to all disabled applicants who meet the essential criteria as outlined in the job profile for this position.

As proud holders of the UK Armed Forces Covenant Gold Award, South Lanarkshire Leisure and Culture is also committed to supporting members of the armed forces community, including service leavers, veterans, reservists and their families. In line with this commitment, service leavers, their close family members, veterans and reservists will be guaranteed an interview if they meet the essential criteria as outlined in the job profile.

As an employee of South Lanarkshire Leisure and Culture SCIO, you would also receive a wide range of benefits including:

• Enrolment in award winning local government pension scheme
• To increase the value of their pension pot, employees can opt to join the Salary Sacrifice Shared Cost AVC scheme.
• Up to 33 days annual leave which will be calculated into hours on commencement of the role.
• Public holiday entitlement (up to 10 days)
• Occupational sick pay
• Family friendly policies - flexible working and leave, maternity/paternity leave, enhanced leave
• Employee Discounts - including discounts at the cinema
• Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)