Sixth Form Administrator

Hall Cross Academy; Doncaster; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Local Authority Pension Scheme

On-site Parking

Comprehensive Wellbeing package

Job summary

Hall Cross Academy, part of Exceed Learning Partnership, invites applications for a Sixth Form Administrator. The role provides operational and administrative support to the Head of Sixth Form and pastoral staff to ensure smooth day-to-day operations.

You will handle attendance, UCAS tasks, bursary management, events and recruitment activities, while maintaining strong communication with students, parents and staff. Experience in schools is welcome but not essential.

Qualifications

• Excellent ICT skills and confidence with MS Office and new software
• Outstanding organisational and administrative abilities with attention to detail
• Ability to multitask, prioritise workloads and work accurately under pressure
• Excellent communication and interpersonal skills with a friendly and professional approach
• Calm, empathetic manner when dealing with students, parents and visitors
• Willingness to support colleagues across the administration team
• Commitment to safeguarding and promoting welfare of children and young people

Responsibilities

• Attendance monitoring and student support, contacting parents about unauthorised absences
• UCAS administration and maintaining the Sixth Form site website and social feeds
• Managing bursary scheme and Sixth Form events
• Assisting in recruitment, conducting school tours and supporting marketing materials
• General academy support: events, invigilating exams, first aid duties

Skills

ICT skills

Organised

Customer service

Communication

Teamwork

Education

5 GCSEs including Maths & English

First Aid desirable

Tools

Microsoft Office

Website & social media management

Job description

Your Role

The Directors of Exceed Learning Partnership and Governors of Hall Cross Academy are excited to offer an opportunity for an exceptional individual to join our Sixth Form team. We are proud of our commitment to developing and retaining talented staff, and these vacancies reflect the career progression opportunities available within Hall Cross Academy and Exceed Learning Partnership.

Hall Cross Academy is part of Exceed Learning Partnership, a Multi Academy Trust comprising Bentley High Street Primary School, Carr Lodge Academy, Edlington Victoria Academy, Hall Cross Academy, Hill Top Academy, Rosedale Primary School, Sandringham Primary School, Sheep Dip Lane Academy, The Mallard Academy and Willow Primary School.

This is an excellent opportunity for exceptional individuals to join a highly successful and rapidly expanding Trust, with opportunities to develop professionally and make a genuine difference to the daily life of the Academy.

About the role

We are looking for an organized and engaging administrative professional looking to make a positive impact in an educational setting? Hall Cross Academy is seeking a Sixth Form Administrator to join our dedicated team. In this vital role, you will provide comprehensive operational and administrative support to the Head of Sixth Form and pastoral staff.

The Sixth Form Administrator is key to ensuring smooth day-to-day operations and administrative efficiency within the Sixth Form.

Primary duties include:

1. Attendance & Student Support: Monitoring attendance and punctuality daily, contacting parents regarding unauthorised absences, meeting with students to support attendance, and tracking attendance data.
2. Administrative & Operational Management: Providing UCAS administration, maintaining the website and social media feeds, managing the Bursary Scheme, and organising Sixth Form events.
3. Recruitment & Engagement: Assisting in the recruitment process, conducting school tours, and supporting marketing material development.
4. General Academy Support: Attending school events and meetings, invigilating exams, performing daily duty positions, assisting in emergency responses, and undertaking first aid duties.

About you

This role would suit someone who enjoys variety, thrives in a fast-paced environment and takes pride in delivering excellent customer service whilst supporting the wellbeing of young people.

Previous experience working in a school is not essential. We welcome applications from individuals with experience in busy customer-facing environments such as healthcare, hospitality, retail, local government or office administration who have excellent organisational skills, enjoy working with people and are looking for a rewarding career.

The successful candidate will have:

1. Excellent ICT skills and confidence using a range of computer systems, including Microsoft Office, with the ability to learn new software quickly.
2. Outstanding organisational and administrative skills with exceptional attention to detail.
3. The ability to multitask, prioritise workloads and work accurately under pressure.
4. Excellent communication and interpersonal skills, with a friendly and professional approach.
5. A calm, empathetic and reassuring manner when dealing with students, parents and visitors.
6. The confidence to use initiative and solve problems.
7. A flexible, positive attitude and willingness to support colleagues across the wider administration team.
8. A commitment to safeguarding and promoting the welfare of children and young people.

Why work for Exceed Learning Partnership and Hall Cross Academy?

At Hall Cross Academy, you'll become part of a supportive, friendly and highly professional team where every role is valued. We recognise that our Reception Team is often the face of the Academy and plays a vital role in ensuring students, staff and visitors receive the highest standard of service.

We offer:

1. Excellent career development opportunities within a growing Multi Academy Trust.
2. High-quality CPD and opportunities to gain nationally recognised qualifications.
3. A supportive leadership team committed to staff wellbeing and professional development.
4. Opportunities to collaborate with experienced colleagues across our Trust.
5. Talented, hardworking and welcoming colleagues.
6. Wonderful students and supportive families.
7. A strong culture built on inclusion, respect and teamwork.

At Exceed Learning Partnership, professional development is at the heart of everything we do. We are committed to supporting colleagues to grow throughout their careers through coaching, mentoring, nationally recognised qualifications and opportunities to work collaboratively across our family of schools.

Hall Cross Academy is a large, successful 11-18 comprehensive school based across two sites in Doncaster, educating over 2,000 students, including more than 500 in the sixth form. As one of the largest schools in England, we pride ourselves on delivering an exceptional educational experience, underpinned by high expectations, strong relationships and a commitment to ensuring every student achieves their potential.

Our focus is on student wellbeing, academic excellence and providing a personalised curriculum that enables all young people to flourish. This is an exciting opportunity to join a dedicated team and play a vital role in the life of our Academy.

The Directors and Governors of Exceed Learning Partnership are committed to safeguarding and promoting the welfare of children and young people. The successful applicant will be required to undertake appropriate pre-employment checks, including an enhanced DBS check with Children's Barred List check, satisfactory references and all other safer recruitment checks. The role is exempt from the Rehabilitation of Offenders Act 1974.

If you have not heard from us within three working days of the shortlisting date, please assume that your application has been unsuccessful on this occasion.

Benefits

• Local Authority Pension Scheme
• On-site Parking
• Comprehensive Wellbeing package

Qualifications

• 5 GCSEs including Maths and English (grade 4-9) or equivalent essential
• Current First Aid qualification desirable
• A- Levels of relevant level 3 qualification desirable
• Relevant CPD to role or education setting desirable

Experience

• Experience of working in a busy administrative office
• Experience of working in a school or with young people aged 11-18

Personal Attributes

• A willingness to be flexible where the need arises to meet the needs of the Academy essential
• High Degree of motivation for working with children and young people essential
• Willingness to undertake first aid training and deliver first aid on a regular basis essential
• Good organisational and time management skills essential
• Ability to communicate effectively with people at all levels essential

Relevant Skills

• Attention to detail and accuracy in approach to work essential
• Strong ICT skills and willingness to develop the knowledge of use of ICT and other resources including using spreadsheets, databases, email and internet essential
• Ability to prioritise workload and manage conflicting priorities and meet challenging deadlines essential
• Ability to maintain confidentiality at all times

Safeguarding Information

Exceed Learning Partnership is committed to safeguarding and promoting the welfare of children. All appointments are made in accordance with safer recruitment practices, outlined in our policy, and the statutory guidance in Keeping Children Safe in Education. Online checks will be carried out on all shortlisted candidates, and all appointments are subject to an enhanced DBS check, satisfactory references and checks regarding suitability to work with children.