Site Project Administrator – Exeter (On-site)

Bouygues Construction SA; Exeter; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

26 days annual leave

Pension scheme

Life insurance

Private medical insurance

Generous share scheme

BY Extra lifestyle benefits

Job summary

Bouygues UK is seeking a Project Assistant to support site teams with day-to-day duties in Exeter. The role involves IT provisioning, document control, and coordinating administrative tasks to keep projects running smoothly.

You will assist site QS teams, manage filing and contracts, and help maintain project documentation, safety matrices, and communication with management. Ex entails on-site presence in Exeter and strong English skills.

Qualifications

• High standard of written and spoken English.
• Excellent MS office skills (Word, PowerPoint, Excel and Outlook).
• Excellent written and verbal communication skills.
• Ability to prioritise workload according to demanding deadlines.
• Able to act on their own initiative.
• Local or willing to relocate to Exeter.

Responsibilities

• Ensure that the filing structure is in place and the IT matrix is kept up to date, managing the electronic filing of the documents
• Order laptops and phones, setting up e-mail addresses. Return of all IT equipment/key cards etc on leaving
• Create and distribute a Welcome Book for new starters to the site
• All outgoing letters to be referenced correctly and on the correct templates
• Update the project website on a monthly basis (if relevant to the project) to show progress and photographs
• Assist the Quantity Surveyors with contracts; scanning and filing green folders, binding and issuing the contracts, upkeep of the contract log to track contracts, collateral warranties etc.
• To keep the Health & Safety matrix up to date with leavers and starters
• Putting the Project Directory in place and updating when a new contract is awarded
• Create and maintain organisation chart for the Project Manager as required
• H&S Filing Structure set up and followed
• Site map to be created including contact details
• Ensure that expenses are processed in a timely manner
• Assist Project Director with minutes, diary management, typing letters and collation of documents for signature.

Skills

MS Office

English proficiency

Communication skills

Prioritisation

Initiative

Relocation to Exeter

Job description

Bouygues UK is seeking a Project Assistant to support site teams with day-to-day duties in Exeter. The role involves IT provisioning, document control, and coordinating administrative tasks to keep projects running smoothly.

You will assist site QS teams, manage filing and contracts, and help maintain project documentation, safety matrices, and communication with management. Ex entails on-site presence in Exeter and strong English skills.