Project Assistant

BOUYGUES UK; Exeter; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

26 days annual leave

2 paid volunteering days a year

Pension scheme

Life insurance

Private medical insurance

Generous share scheme

BY Extra - lifestyle benefits

Job summary

Bouygues UK in Exeter is seeking a Project Assistant / Office Manager to support site teams on day-to-day duties, ensuring robust document control and efficient administration.

You will organise IT equipment, manage contracts and records, maintain health and safety matrices, and help the Project Director with minutes and diary management, enabling smooth project progression on a long-term construction site.

Qualifications

• High standard of written and spoken English.
• Excellent MS Office skills (Word, PowerPoint, Excel and Outlook).
• Excellent written and verbal communication skills.
• Ability to prioritise workload according to deadlines.
• Able to act on their own initiative.
• Local or willing to relocate to Exeter.

Responsibilities

• Maintain filing structure and IT matrix; manage electronic documents.
• Order laptops/phones and set up e-mail addresses; manage returns.
• Create and distribute a Welcome Book for new starters.
• Update project website monthly (if relevant) with progress/photos.
• Assist Quantity Surveyors with contracts; file and log contracts.
• Keep Health & Safety matrix up to date with leavers/starters.
• Create and maintain the Project Directory and organisation chart.
• Process expenses in a timely manner; support Project Director with minutes.

Skills

English proficiency

Communication skills

Time management

Initiative

Tools

MS Word

MS PowerPoint

MS Excel

MS Outlook

Job description

Bouygues UK is a leading construction and property development company in the United Kingdom. It is part of Bouygues Construction which employs 35,600 people around the world, all driven by the greatest and most exciting responsibility of all - building for life.

Bouygues UK has an exciting opportunity available for a Project Assistant / Office Manager to work on one of our upcoming long-term construction projects in Exeter.

Job Purpose And Scope

To assist the project site teams with their day-to-day duties.

Accountabilities And Key Tasks

• Ensure that the filing structure is in place and the IT matrix is kept up to date, managing the electronic filing of the documents
• Order laptops and phones, setting up e-mail addresses. Return of all IT equipment/key cards etc on leaving
• Create and distribute a Welcome Book for new starters to the site
• All outgoing letters to be referenced correctly and on the correct templates
• Update the project website on a monthly basis (if relevant to the project) to show progress and photographs
• Assist the Quantity Surveyors with contracts; scanning and filing green folders, binding and issuing the contracts, upkeep of the contract log to track contracts, collateral warranties etc. Keeping hard site copies locked away and preparing any letters needed for the QS team
• To keep the Health & Safety matrix up to date with leavers and starters
• Putting the Project Directory in place and updating when a new contract is awarded
• Create and maintain organisation chart for the Project Manager as required
• H&S Filing Structure set up and followed
• Site map to be created including contact details
• Ensure that expenses are processed in a timely manner
• Assist Project Director with minutes, diary management, typing letters and collation of documents for signature.

About You

• High standard of written and spoken English
• Excellent MS office skills (Word, PowerPoint, Excel and Outlook)
• Excellent written and verbal communication skills.
• Ability to prioritise workload according to demanding deadlines
• Able to act on their own initiative
• Local or willing to relocate to Exeter

Why Bouygues

Our teams deploy technically innovative solutions for a diverse range of challenging projects throughout the UK, Europe, North America, Asia and Australia. Day in day out our teams deliver some of the most technically innovative and challenging projects across the UK and the world. With a strong corporate culture our values reflect how we operate with Respect, Commitment, Pioneering, Sharing.

We offer competitive basic salaries coupled with generous company benefits including:

• 26 days annual leave, increasing to 30 days
• 2 paid volunteering days a year
• Pension scheme
• Life insurance
• Private medical insurance
• Generous share scheme
• BY Extra - opt into lifestyle benefits

Bouygues UK is part of the Bouygues Group, a diverse global business which operates in the construction, engineering, energy, media and telecommunications markets. With annual sales of over €56,900 billon (December 2025) and operates in 80 countries, the financial strength of our group is a key differentiator in these challenging economic times.

Be Yourself!

Here at Bouygues Group we value the creativity and innovation that our diverse workforce brings, encouraging people from all backgrounds, particularly those from under represented communities to apply. By joining us, you will be inspired to bring your full self to the workplace, speak up and share your unique ideas. We are an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

If you have any question feel free to contact ELEANOR ROGERS