Exeter Project Admin & Office Manager

BOUYGUES UK; Exeter; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

26 days annual leave

2 paid volunteering days a year

Pension scheme

Life insurance

Private medical insurance

Generous share scheme

BY Extra - lifestyle benefits

Job summary

Bouygues UK in Exeter is seeking a Project Assistant / Office Manager to support site teams on day-to-day duties, ensuring robust document control and efficient administration.

You will organise IT equipment, manage contracts and records, maintain health and safety matrices, and help the Project Director with minutes and diary management, enabling smooth project progression on a long-term construction site.

Qualifications

• High standard of written and spoken English.
• Excellent MS Office skills (Word, PowerPoint, Excel and Outlook).
• Excellent written and verbal communication skills.
• Ability to prioritise workload according to deadlines.
• Able to act on their own initiative.
• Local or willing to relocate to Exeter.

Responsibilities

• Maintain filing structure and IT matrix; manage electronic documents.
• Order laptops/phones and set up e-mail addresses; manage returns.
• Create and distribute a Welcome Book for new starters.
• Update project website monthly (if relevant) with progress/photos.
• Assist Quantity Surveyors with contracts; file and log contracts.
• Keep Health & Safety matrix up to date with leavers/starters.
• Create and maintain the Project Directory and organisation chart.
• Process expenses in a timely manner; support Project Director with minutes.

Skills

English proficiency

Communication skills

Time management

Initiative

Tools

MS Word

MS PowerPoint

MS Excel

MS Outlook

Job description

Bouygues UK in Exeter is seeking a Project Assistant / Office Manager to support site teams on day-to-day duties, ensuring robust document control and efficient administration.

You will organise IT equipment, manage contracts and records, maintain health and safety matrices, and help the Project Director with minutes and diary management, enabling smooth project progression on a long-term construction site.