Site Executive Assistant

Amcor Limited; Beccles; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

25 days holiday + 8 bank holidays

Early finish Friday

Life Assurance Scheme

Group Income Protection

Job summary

Amcor is seeking a Site Executive Assistant to provide high-level support to the Plant Director and coordinate site-wide reporting and communications.

You will manage management information, KPIs, and travel logistics, while collaborating with HR, purchasing and facilities for cross-functional activities.

Qualifications

• Experience providing confidential executive support and reporting.
• Strong Microsoft Office skills and ability to manage multiple tasks.
• Ability to coordinate travel and events with attention to detail.

Responsibilities

• Provide high-level executive and operational support to Plant Director.
• Consolidate management information, KPIs and business reporting.
• Coordinate travel, meetings, events and site communications.
• Maintain SharePoint structures and NAVAN travel bookings.
• Support HR, purchasing, facilities and cross-functional activities.

Skills

Executive support

Confidential handling

MS Office

Travel coordination

Event organisation

Reporting

Education

Tools

NAVAN travel booking

SharePoint

Teams

Excel

Job description

Accelerate the possible by joining a winning Amcor team that’s transforming the packaging industry and improving lives around the world.

At Amcor, we unpack possibility through our innovative and responsible packaging to provide solutions that benefit our customers, our people and our planet. More than 10,000 consumers worldwide encounter our products every second and rely on us for safe access to food, medicine and other goods. We value their trust by making safety our guiding principle. It’s our core value and integral to how we do business.

Beyond this core principle, our shared values and behaviors unite us as we work together to elevate customers, shape lives and protect the future. We champion our customers and help them succeed. We play to win – adapting quickly in an everchanging world – and make smart choices to safeguard our business, our communities and the people we serve for generations to come. And we invest in our world-class team, empowering our colleagues to unpack their potential, because we believe when our people grow, so does our business.

As Site Executive Assistant you will provide high-level executive and operational support to the Plant Director, while acting as a central coordination point across the wider site. You will be confident in the coordination, consolidation and presentation of management information, KPIs and business reporting, ensuring senior leadership has accurate and timely information to support operational decision-making. Alongside executive support, you will also have responsibility for site communications, employee engagement, corporate and VIP visits, management events, travel coordination, SharePoint and Teams administration, business documentation and process improvement. You will also provide cross-functional administrative support across HR, purchasing, facilities and other site activities as required.

Shifts will consist of Monday to Friday 07:30am to 16:30pm (one-hour unpaid lunch break)

Fixed term, up to 12 months

Key Job Accountabilities

• Executive and administrative support to Plant Director
  • daily, weekly and monthly site wide and department management reporting including collating information
  • maintaining documentation and confidential records
  • coordinating on and off-site meetings
  • maintain SQDCP (Safety, Quality, Delivery, Cost, Performance) reporting
  • working closely with the NAV team
• oversee and update reporting and database platforms
• act as a point of contact for corporate communications
• create and manage SharePoint information
• organisation and administration of events
• oversee employee travel requirements and vehicle administration
• support engagement survey and associated administration
• maintain site administration templates
• support customer visits and training events
• coordinate travel, meeting spaces and merchandise
• maintain local information to support visiting stakeholders
• maintain important site documentation, such as Liability and Travel insurance
• manage central stationary and merchandise requirements for the site
• handle sensitive management and business information with confidentiality
• People Function Support
  • provide cross-functional administrative support
  • handle confidential employee information appropriately
  • support the administration and coordination of employee awards
  • transfer handwritten information to appropriate digital records
  • work collaboratively with the Health & Safety team
• Business Systems and Information Management
  • provide administration support across a range of internal business systems
  • maintain annual leave and sickness records for management team
  • create and organise Microsoft Teams and SharePoint structures
  • update and develop Microsoft Excel business reporting
  • key administrator for NAVAN travel booking system
  • identify opportunities to improve and standardise administrative processes
  • support the introduction of new systems supporting daily KPI’s, SQDCP and NAV
• Community and External Relations
  • Act as a point of contact for charity, school, business and community enquiries
  • Liaise with relevant internal decision-makers regarding opportunities

The post holder may be required to perform duties other than those given in the job description. The particular duties and responsibilities attached to the post may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Such variations are a common occurrence and would not themselves justify the re-evaluation of the post.

Experience and Role Requirements

• The ability to always work in a totally confidential manner on Director-led tasks.
• The ability to work under pressure, remain calm and in control with the ability to meet tight deadlines.
• Able to respond positively to changing work demands and possess an agile mindset.
• Confident in challenging existing practices and looking for continuous improvement in all areas of work.
• Highly driven, ensuring performance delivery on every task and recognises the importance of customer satisfaction in all aspects of the role.
• Excellent computer literacy skills incorporating all aspects of Microsoft package.
• Great organisational ability
• Conscientious and thorough in all aspects of the role and uses initiative and discretion at all times.
• Work in accordance with Amcor’s Purpose, Values & Behaviours at all times.

Company Benefits

• 25 days Holiday (+ 8 bank holidays)
• Early finish Friday
• Christmas Shutdown
• Life Assurance Scheme
• Group Income Protection Scheme
• Company Sick Pay Scheme
• Annual Leave Buy & Sell Scheme
• Free hot and cold beverages with monthly “Sweet & Savoury” treats
• Cycle to Work scheme
• Long Service Awards
• Free Car Parking
• Learning and Development Opportunities
• Refer a Friend
• Discount on gyms
• Christmas Hampers

About Amcor

Amcor is the global leader in developing and producing responsible consumer packaging and dispensing solutions across a variety of materials for nutrition, health, beauty and wellness categories. Our global product innovation and sustainability expertise enables us to solve packaging challenges around the world every day, producing a range of flexible packaging, rigid packaging, cartons and closures that are more sustainable, functional and appealing for our customers and their consumers. We are guided by our purpose of elevating customers, shaping lives and protecting the future. Supported by a commitment to safety, over 75,000 people generate $23 billion in annualized sales from operations that span over 400 locations in more than 40 countries.
NYSE: AMCR; ASX: AMC www.amcor.com | LinkedIn | YouTube

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