Site Document Controller: CDE & Workflow Expert

VINCI Building UK; Southampton; On-site; GBP 36,000 - 48,000; Full time

Job summary

VINCI Building UK is seeking a Document Controller to support a £180m student accommodation project at the University of Southampton. You will manage design documentation, metadata, security rights, and CDE workflows on site in a fast-paced environment.

The role requires experience with UK Main Contractors, strong organisation, and proficiency in Viewpoint for Project, Excel, Teams and SharePoint. Daily site attendance in Southampton is expected as part of this crucial role.

Qualifications

• Experience as a Document Controller for a UK Main Contractor within construction, engineering, or a project environment.
• Strong knowledge of document control systems and Common Data Environments.
• Highly organised with excellent attention to detail.
• Confident communicator, able to work with site teams, designers, clients, and supply chain partners.
• Ability to manage multiple priorities in a fast-paced project environment.
• Competent experience with Viewpoint for Project, along with the Microsoft suite of tools, specifically Excel, Teams and SharePoint.

Responsibilities

• Provide security control and all site‑based administrative support.
• Manage and maintain all published design documentation in line with company processes.
• Implement the project CDE and project file structure, virtual file links, security rights and workflows.
• Undertake regular checks of assigned security rights and manage user permissions.
• Validate metadata assigned to design documentation and input asset data.
• Vetting all internal & external activities including applications, leavers and subcontractors.
• TQ & portal management, daily checks, and document downloads.
• Assist with ID verifications, forms to subcontractors and data logging.
• Ensure on-site design documentation meets current approved status and is archived properly.
• Monitor documentation flow and advise on non-compliance; print and maintain hard copies.
• Upload As-Built Drawings, O&M Manuals, Health and Safety file and Post Construction BREEAM docs to the CDE.
• Support project CDE users with guidance and training; organise meetings.

Skills

Documentation control

CDES knowledge

Attention to detail

Communication

Multi-tasking

Tools

Viewpoint for Project

Microsoft Excel

Microsoft Teams

SharePoint

Job description

VINCI Building UK is seeking a Document Controller to support a £180m student accommodation project at the University of Southampton. You will manage design documentation, metadata, security rights, and CDE workflows on site in a fast-paced environment.

The role requires experience with UK Main Contractors, strong organisation, and proficiency in Viewpoint for Project, Excel, Teams and SharePoint. Daily site attendance in Southampton is expected as part of this crucial role.