Site Administrator - Felixstowe

Knights Brown Construction Limited; Maidstone; On-site; GBP 18,000 - 26,000; Part time

Job summary

Knights Brown Construction Limited in Felixstowe is seeking a Site Administrator to support the operational and commercial teams on site. The role focuses on maintaining site records, ensuring compliance and smooth day-to-day administration.

Working 9am to 3pm with flexibility, this fixed-term position may extend depending on project needs. You will collaborate closely with site teams to manage documentation, safety records, and timely reporting, helping deliver infrastructure projects on time.

Qualifications

• Previous administration role on site or construction projects.
• Strong organisational skills and attention to detail.
• Excellent communication and teamwork.
• Ability to manage multiple tasks and prioritize.

Responsibilities

• Upload and manage site records and diaries.
• Maintain health & safety records and certificates.
• Control project drawings and documentation with version control.
• Support weekly/monthly KPI reporting.
• Coordinate site inductions and PPE stocks.
• Handle site communications and inquiries.
• Maintain document storage per procedures.

Skills

Site administration

Organisational skills

Communication

Multitasking

MS Office

Tools

MS Office

Document management systems

Job description

Location: Felixstowe

Division: South East

Sector: Infrastructure / Civil Engineering

Role Type: Administration

Hours: 9am to 3pm (can be flexible)

Fixed Term until end March, maybe longer tbc

Play a key role in supporting the successful delivery of civil engineering projects.

Role overview

Knights Brown is not just a company but a community where ambition and job satisfaction align perfectly. Our core values are at the heart of everything we do, creating an environment where employees don't just work for us, they grow with us, developing careers that reflect their passions and aspirations.

We are looking for a Site Administrator to support our operational and commercial teams on sites in Felixstowe.

This role is responsible for ensuring site records and documentation are maintained accurately and efficiently, supporting the smooth day-to-day running of projects.

Working closely with site teams, you will help ensure compliance, organisation, and effective communication across all aspects of project administration. This is an excellent opportunity to join one of the UK's fastest-growing contractors and build a rewarding career within a supportive and ambitious environment.

What you’ll be doing

• Upload, track and manage site records, including safety files, site diaries, risk assessments, RFIs and change control logs.
• Support site teams with maintaining health & safety records, plant and material registers, and subcontractor certifications.
• Ensure project drawings and documentation are accurately controlled and maintained using current version control procedures.
• Assist with weekly and monthly reporting requirements, including KPIs and compliance returns.
• Coordinate PAT testing of Knights Brown equipment and liaise with subcontractors regarding inspections and safety requirements.
• Support site setup activities, including visitor management, site inductions, toolbox talks and maintaining stocks of PPE and consumables.
• Manage incoming communications, emails and site administration enquiries.
• Maintain project documentation within the correct storage locations and in accordance with company procedures.

What we’re looking for

• Previous experience in an administration role, ideally within construction, engineering or a site-based environment.
• Strong organisational skills with excellent attention to detail.
• Ability to manage multiple tasks and prioritise workloads effectively.
• Proficient in Microsoft Office applications and document management systems.
• Strong communication and interpersonal skills.
• Ability to work independently whilst supporting a wider project team.
• A proactive and positive approach to problem solving.

Desirable:

• Knowledge of project document control processes.

Why join Knights Brown

• A supportive culture – be part of a business where people genuinely matter.
• Career development – opportunities to learn, grow and progress within a rapidly expanding contractor.
• Meaningful work – support projects that help build and improve essential infrastructure.
• Employee engagement – work within a business that actively invests in its people and their wellbeing.
• A place you belong – join a team that celebrates success, supports development and values individual contributions.

Location & travel

• Travel between local project sites may be required.

Knights Brown actively promotes inclusiveness across the workplace, creating an environment where each individual has an equal opportunity to achieve their full potential and where employees feel respected and valued. A diverse and skilled workforce is essential to our success. We are a signatory to the Armed Forces Covenant and welcome applications from members of the Armed Forces Community.