Site Administrator

Madigan Gill Ltd; Market Harborough; On-site; GBP 22,000 - 28,000; Full time

Job summary

Madigan Gill Ltd is seeking an experienced administrator to support site operations at HMP Gartree. The role focuses on document control, filing, and general admin tasks within a security-conscious environment.

You will manage attendance logs, timesheets, waste and delivery records, and oversee the Biosite system for inductions and deliveries. Strong English, accuracy, and typing are essential.

Qualifications

• Proficient in Microsoft Office and document editing.
• Familiar with site access control software (MSite, Biosite, Datascope).
• Able to use PDF editors for mark-up and printing.
• On-site admin experience with RAMS, Hot Works, CSCS, Induction knowledge.
• Fluent in English with strong typing and editing skills.

Responsibilities

• Manage site administration, document control, filing, and records (SharePoint, 4P, E-Drive).
• Maintain attendance logs, timesheets, labour records, waste reports, and material deliveries.
• Oversee Biosite system: induction checks, facial recognition, delivery bookings, reporting, and issue resolution.
• General admin duties including printing, scanning, requisitions, office/welfare supplies, booking maintenance, meeting arrangements, and calendar management.
• Assist with local labour objectives tracking and reporting.

Skills

English fluency

Typing

Document editing

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Teams

SharePoint

PDF editors

MSite

Biosite

Datascope

Job description

Admin required in HMP Gartree

Key Requirements

• Proficient in Microsoft Office (Excel, Word, PowerPoint), Outlook, Teams, SharePoint.
• Familiar with site access control software (MSite, Biosite, Datascope).
• Able to use PDF editors for mark-up, comments, and printing.
• Previous on-site experience with knowledge of RAMS, Hot Works, CSCS, Induction, etc.
• Fluent in English with strong typing and document editing skills.

Desirable: Experience with Viewpoint for Projects, Conject, Business Collaborator; handling orders/requisitions, waste management documents, and construction documentation (Construction Phase Plan, Environmental Plan, F10). Basic understanding of health & safety principles.

Responsibilities

• Manage site administration, document control, filing, and records (SharePoint, 4P, E-Drive).
• Maintain attendance logs, timesheets, labour records, waste reports, and material deliveries.
• Oversee Biosite system: induction checks, facial recognition, delivery bookings, reporting, and issue resolution.
• General admin duties including printing, scanning, requisitions, office/welfare supplies, booking maintenance, meeting arrangements, and calendar management.
• Assist with local labour objectives tracking and reporting.