Site Admin/Planner - Wytch Farm

Bilfinger Berger SE; Wareham; On-site; GBP 29,000 - 36,000; Full time

Job summary

Bilfinger UK is seeking a site-based Administrator/Planner to be based at Wytch Farm, full-time, Monday to Friday. The role covers safety data entry, payroll support, asset control, records management, and frontline administration for on-site activities.

You will liaise with Safety and client teams, coordinate training, and manage onboarding for contract personnel while ensuring efficient site operations.

Responsibilities

• Inputting Bilfinger safety data into Active (PASTA, Safe Card & Process Safety Card, Tool Box Talks, Briefings etc.)
• Support site payroll (weekly timesheets compilation, annual leave management & input on Mpower)
• Collate and maintain the asset register including control & distribution of assets (sign-IN & OUT)
• Monitoring of HAVS forms
• Managing and routing office communications
• Preserving records - filling electronic and printed records
• Managing & ordering stationery & consumables
• Goods receipt (GRN) notifications (Proof of Deliveries/Collection Notes etc.)
• Various other duties to support the team, as required
• Identify & record training requirements and manage the onboarding tracker/matrix
• Responsible for on-site administrative duties (IT requests, PPE/Clothing provisions, recording issuance of PPE and office space)
• Ensuring admin between training providers and on-site/contract personnel, AIS, ECITB and ONBOARD is managed effectively
• Assist the Safety Team for coordination of internal communications and training
• Be the focal point for all training requests for personnel on the Contract to meet BUK & Client minimum requirements as well as any Core Competencies
• Assist the client in Planning of site activities

Job description

Bilfinger is a leading international industrial services provider, driving efficiency and sustainability for the process industry. With 30,000+ employees and over €5 billion in revenue in 2024, we offer solutions in consulting, engineering, manufacturing, maintenance, turnarounds, and digital applications across key sectors like energy, chemicals, pharma, and oil & gas.

At Bilfinger, we offer a work environment where you can learn and grow. Join us and be part of a team shaping the future!

Bilfinger UK are looking for a Site based Adminisatrator/Planner to be based at Wytch Farm full time Monday to Friday

Key Responsibilities

• Inputting Bilfinger safety data into Active (PASTA, Safe Card & Process Safety Card, Tool Box Talks, Briefings etc.)
• Support site Payroll (weekly timesheets compilation, annual leave management & input on Mpower)
• Collate and maintain the asset register including control & distribution of assets (sign-IN & OUT)
• Monitoring of HAVS forms
• Managing and routing office communications
• Preserving records - filling electronic and printed records
• Managing & ordering stationary & consumables
• Goods receipt (GRN) notifications (Proof of Deliveries/Collection Notes etc.)
• Various other duties to support the team, as required
• Identify & record specific training requirements and manage the on-boarding tracker/matrix
• Responsible for the on-site administrative duties i.e. IT requests, PPE/Clothing provisions, recoding issuance of PPE and office space.
• Responsible for ensuring the administration between training providers and any on-site/contract personnel, AIS, ECITB and ONBOARD is managed effectively
• Assist the Safety Team for the coordination of internal comms and training
• Be the focal point for all training requests for personnel on the Contract to meet BUK & Client minimum requirements as well as any Core Competencies
• Assist the client in Planning of site activities

This position is site based from Monday - Friday

If you have any questions please contactCarla Yvonne Bowman ([e-mail]).

Bilfinger is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability or other characteristics protected by law.

Operations

Permanent

Professional

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