Sight Village Events Co-Ordinator

LLOYD'S REGISTER INTERNATIONAL; Metchley; On-site; GBP 30,000 - 33,000; Part time

Benefits offered by this job

On site car parking

Cycle to Work Scheme

Employee Assistance Programme

Education Support

Job summary

Queen Alexandra Charity seeks a Sight Village Events Co-Ordinator to support planning, development and delivery of annual Sight Village events across the UK. You will assist with organization, administration, health & safety, and customer relationship activities for sponsors, exhibitors and visitors.

The role involves planning, marketing material production, partner campaigns, and overnight travel as required.

Qualifications

• Educated to A Level or equivalent.
• Experience of working in a marketing, communications, events, and relationship management environment.
• Must hold a full, clean driving license.
• Experience in planning and delivering events.
• Experience in building relationships with a variety of organisations and/or individuals.
• Proficient in the use of Microsoft Office packages.
• Excellent oral and written communication skills with the ability to present confidently to a variety of audiences and adapt approach to best meet the needs of the audience.
• Ability to multitask and work under pressure sometimes in challenging situations.
• Excellent IT skills.
• Excellent organisational skills with the ability to prioritise tasks.
• Ability to work under pressure and flexibility to unexpected requests, prioritise work to meet deadlines, targets and budgets.
• Strong interpersonal and relationship building skills with a friendly and professional approach, both internally and externally.
• Flexible approach to work with a ‘can-do’ attitude – must be willing to travel and stay overnight when required.
• Able to work well as part of a team as well as on own initiative.

Responsibilities

• Support in the development, planning, and delivery of annual Sight Village events, ensuring effective organisation, administration, and customer relationship management.
• Support in exploring new income generation opportunities, including sponsorships, partnerships, and other potential funding sources
• Attend and support all Sight Village events, including necessary overnight travel.
• Produce and distribute high-quality digital and printed marketing materials for Sight Village events.
• Collaborate with the QA Charity’s Marketing team on campaigns, advertising, and enhancing social media presence for Sight Village.
• Support in producing external communications and seasonal e-catalogues to meet stakeholder needs.
• Have excellent levels of written and oral communication with an ability to tailor communications to varying audiences.
• Attend networking events to represent the service, build connections, and help identify potential opportunities for collaboration or engagement.
• Assist in maintaining a GDPR-compliant communications database for external contacts.
• Support accurate data collection, entry, and management in line with current data protection legislation.
• Raise concerns or alert potential issues to ensure awareness and compliance.

Skills

Event planning

Marketing

Stakeholder mgmt

Health & Safety

Communication

Travel required

Microsoft Office

GDPR compliance

Team player

Education

A level or equivalent

Tools

Microsoft Office

Job description

Sight Village Events Co-Ordinator

Salary: £29,534.17 - £32,735.71 / PP9 – PP12 FTE

Hours: 21 hours per week across 3 days

Weeks: 52 weeks

To support the effective operation of Sight Village events across the UK, including planning, development, and delivery. The role involves assisting with the organisation and administration of events, including health & safety and wellbeing, and supporting customer relationship activities related to promotion, sponsorship, exhibitors and event visitors.

Key Responsibilities & Safeguarding

• Support in the development, planning, and delivery of annual Sight Village events, ensuring effective organisation, administration, and customer relationship management.
• Support in exploring new income generation opportunities, including sponsorships, partnerships, and other potential funding sources
• Attend and support all Sight Village events, including necessary overnight travel.
• Produce and distribute high-quality digital and printed marketing materials for Sight Village events.
• Collaborate with the QA Charity’s Marketing team on campaigns, advertising, and enhancing social media presence for Sight Village.
• Support in producing external communications and seasonal e-catalogues to meet stakeholder needs.
• Have excellent levels of written and oral communication with an ability to tailor communications to varying audiences.
• Attend networking events to represent the service, build connections, and help identify potential opportunities for collaboration or engagement.
• Assist in maintaining a GDPR-compliant communications database for external contacts.
• Support accurate data collection, entry, and management in line with current data protection legislation.
• Raise concerns or alert potential issues to ensure awareness and compliance.

As part of our commitment to safer recruitment, and in line with updated guidance published in September 2022, we will carry out an online search of all shortlisted candidates. This search may enable us to identify any incidents or issues that have happened, and publicly available for review online, which we may wish to explore with you in further detail during the interview process. As part of your application we have asked you to provide the account names, usernames and/or handles for any social media platform that you use, as well as the names of any websites that you own, post on, or contribute to. A Google search will also be conducted. These checks will only be conducted if you are shortlisted for interview. Please see our safer recruitment and selection policy for further information.

Under Section 7 of SVGA 2006 it is an offence to apply for the role if the applicant is barred from engaging in regulated activity relevant to children. The College's Safeguarding Policies are available here.

Skills, Knowledge and Expertise

• Educated to A Level or equivalent
• Experience of working in a marketing, communications, events, and relationship management environment
• Must hold a full, clean driving license
• Experience in planning and delivering events
• Experience in building relationships with a variety of organisations and/or individuals
• Proficient in the use of Microsoft Office packages
• Excellent oral and written communication skills with the ability to present confidently to a variety of audiences and adapt approach to best meet the needs of the audience
• Ability to multitask and work under pressure sometimes in challenging situations
• Excellent IT skills
• Excellent organisational skills with the ability to prioritise tasks
• Ability to work under pressure and flexibility to unexpected requests, prioritise work to meet deadlines, targets and budgets
• Strong interpersonal and relationship building skills with a friendly and professional approach, both internally and externally
• Flexible approach to work with a ‘can-do’ attitude – must be willing to travel and stay overnight when required
• Able to work well as part of a team as well as on own initiative

Benefits

Join Our Business Support Services Team

Behind every successful service at QAC is a dedicated team of professionals providing the essential support that enables our students, clients, staff, and visitors to thrive. We are looking for talented and committed individuals to join our Business Support Services teams across a range of specialist areas.

Our Business Support functions play a vital role in ensuring the smooth, safe, and efficient operation of the charity. Whether supporting people, finances, technology, facilities, or frontline customer services, every role contributes to our mission of empowering people with disabilities to achieve greater independence and fulfilment.

Our Business Support Services is built up of:

• Human Resources (HR) – Supporting recruitment, employee wellbeing, learning and development, employee relations, and ensuring colleagues have the support they need to succeed.
• Finance – Providing financial management, budgeting, payroll, procurement, and financial administration services that help the organisation operate effectively and sustainably.
• Reception and Customer Services – Creating a welcoming and professional first impression for students, clients, visitors, and stakeholders, while providing information, support, and administrative assistance.
• Health and Safety – Promoting a culture of safety and wellbeing, ensuring compliance with legislation and supporting the creation of safe environments across our campus and services.
• Estates and Facilities – Maintaining our buildings, grounds, accommodation, and facilities to ensure they remain safe, accessible, and fit for purpose.
• IT and Resources – Delivering technology solutions, technical support, assistive technologies, and learning resources that enable staff, students, and clients to work, learn, and live independently.

Working within our Business Support teams offers the opportunity to make a meaningful contribution to an organisation with a strong social purpose. While these roles may not involve direct support delivery, they are fundamental to ensuring our services run effectively and continue to make a positive impact on the lives of the people we support.

This is an exciting opportunity to be part of a collaborative and values-driven organisation where your skills and expertise will help drive excellence across the charity.

If you are professional, proactive, and passionate about making a difference behind the scenes, we'd love to hear from you.

Our benefits include; Schedule 1 Benefits (reviewed annually and/or as appropriate)

Schedule 1 Benefits (reviewed annually and/or as appropriate)

• Access to on site car parking
• Use of QAC Fitness Centre (subject to opening hours)
• Cycle to Work Scheme (Salary Sacrifice)
• 24/7 Employee Assistance Programme Helpline (BHSF)
• Access to Education Support Free Helpline for Teachers & Education Staff
• QAC Mental Health First Aiders & activities to support health and wellbeing
• BHSF Benefits Package including Healthcare Plans, discounted shopping/services
• Annual Flu vaccination/voucher
• Access to other benefit/discount schemes (which may be subject to charge) e.g. Blue Light Card, TOTUM (NUS), Charity Worker Discounts, Discounts for Teachers
• Dell Advantage programme - a free programme that offers savings to students, parents and all staff at QAC - up to 20% off. https://www.dell.com/en-uk/lp/dell-advantage
• Health and Wellbeing Services (Occupational Health/Counselling)
• Free Tea/Coffee and Staff Room facilities
• Dining Room facilities with hot/cold food (free meal provided for those supporting students at mealtimes)
• Additional discretionary concessionary/closure days as part of leave entitlement (including closure over Christmas/New Year period)
• Reward and Recognition Policy – Living the Values Awards (team & individual) and long service
• Enhanced/Occupational paid leave e.g. maternity/paternity (subject to qualifying criteria)
• Occupational sick pay (based on length of service)
• On site wellbeing activities (e.g. yoga, meditation)
• Support for training/ CPD (either by way of study leave and/or funding)
• Flexible working arrangements including Flexible Working Policy Agreements, Time Off in Lieu (TOIL) in prior agreement with line manager.

This list is not exhaustive and may be subject to review and/or change.

About Queen Alexandra Charity

Queen Alexandra Charity (QAC) provides education, residential support, community services and enterprises in support of young adults with learning difficulties and disabilities. Education is provided through a national residential College that supports a diverse range of student/client abilities and needs. Our College provides education, training, routes to independent living and employment through an innovative, holistic approach to learning and support. It offers a vibrant, varied and fun educational experience for both residential and day students. Our curriculum aims to maximise adult life, independence and work opportunities for all students. Class sizes are small and support levels high.

We have educational and learning sites based in Birmingham, one of Europe’s most welcoming and vibrant cities, with a rich and diverse culture. Our main site is based in Harborne, a pleasant leafy Birmingham suburb, on a friendly and green 8-acre campus with excellent facilities and resources. In addition we also have Pinewood Campus which is located on a business park and is designated to employment progression.

Clients within our Residential Services programme still require support and the aim is to deliver a service that provides them with the means to live independently/semi independently into the future. Many clients are either in education, voluntary work or paid employment not linked to QAC directly.

Our Community Services based at our Umberslade Campus in Stirchley include a supporter worker service, women's group, men's group, LGBTQ plus group, Saturday Socials, The Night Owl Experience (disability friendly night club visit in Birmingham City Centre).

All students, clients and staff are supported within safe and well-resourced environments.

QAC makes a positive difference to the lives and learning of people with disabilities and learning difficulties. We have high expectations of staff, students and clients whilst being responsive, innovative and collaborative. Our Charity values drive how we work with students, clients, stakeholders and as a team.

As Leaders in Diversity which drives the culture at QAC and we warmly welcome applications from individuals who share our values, from all backgrounds, to add to our committed and diverse team.