Sight Village Events Co-Ordinator

Queen Alexandra College; Birmingham; On-site; GBP 33,000 - 34,000; Part time

Benefits offered by this job

On site car parking

Fitness Centre access

Cycle to Work Scheme

Employee Assistance Programme

Job summary

Queen Alexandra College in Birmingham is seeking a part-time Sight Village Events Co-Ordinator to support the planning, development, and delivery of UK events.

You will handle organisation, administration, health & safety, sponsorship, exhibitors, and visitor relations, with overnight travel as required. The role requires IT and Microsoft Office skills, excellent communication, driving licence, and ability to multitask within budget and deadlines.

Qualifications

• Educated to A Level or equivalent.
• Experience in marketing, communications, events and relationship management.
• Must hold a full, clean driving license.
• Experience in planning and delivering events.
• Ability to build relationships with organisations and individuals.
• Proficient in Microsoft Office.
• Excellent written and oral communication and adaptable to audiences.

Responsibilities

• Develop and deliver annual Sight Village events with strong administration and CRM.
• Explore sponsorships, partnerships and funding opportunities.
• Attend Sight Village events, including overnight travel when required.
• Produce high-quality digital and printed marketing materials.
• Collaborate with QA Charity’s Marketing team on campaigns and social media.
• Produce external communications and seasonal e-catalogues.
• Maintain GDPR-compliant external contacts database.
• Support data collection, entry and reporting; raise issues when needed.

Skills

Event planning

Marketing communications

Stakeholder relations

Driving license

Multitasking

IT skills

Teamwork

Education

A Level or equivalent

Tools

Microsoft Office

Job description

Sight Village Events Co-Ordinator

Application Deadline: 23 September 2026

Department: Enterprises

Employment Type: Part Time

Location: Harborne, Birmingham, UK

Compensation: £29,534 - £32,736 / year

Description

Salary: £29,534.17 - £32,735.71 / PP9 - PP12 FTE Hours: 21 hours per week across 3 days Weeks: 52 weeks

To support the effective operation of Sight Village events across the UK, including planning, development, and delivery. The role involves assisting with the organisation and administration of events, including health & safety and wellbeing, and supporting customer relationship activities related to promotion, sponsorship, exhibitors and event visitors.

Key Responsibilities & Safeguarding

• Support in the development, planning, and delivery of annual Sight Village events, ensuring effective organisation, administration, and customer relationship management.
• Support in exploring new income generation opportunities, including sponsorships, partnerships, and other potential funding sources
• Attend and support all Sight Village events, including necessary overnight travel.
• Produce and distribute high-quality digital and printed marketing materials for Sight Village events.
• Collaborate with the QA Charity’s Marketing team on campaigns, advertising, and enhancing social media presence for Sight Village.
• Support in producing external communications and seasonal e-catalogues to meet stakeholder needs.
• Have excellent levels of written and oral communication with an ability to tailor communications to varying audiences.
• Attend networking events to represent the service, build connections, and help identify potential opportunities for collaboration or engagement.
• Assist in maintaining a GDPR-compliant communications database for external contacts.
• Support accurate data collection, entry, and management in line with current data protection legislation.
• Raise concerns or alert potential issues to ensure awareness and compliance.

Safeguarding Commitments

As part of our commitment to safer recruitment, and in line with updated guidance published in September 2022, we will carry out an online search of all shortlisted candidates. This search may enable us to identify any incidents or issues that have happened, and publicly available for review online, which we may wish to explore with you in further detail during the interview process. As part of your application we have asked you to provide the account names, usernames and/or handles for any social media platform that you use, as well as the names of any websites that you own, post on, or contribute to. A Google search will also be conducted. These checks will only be conducted if you are shortlisted for interview. Please see our safer recruitment and selection policy for further information.

Under Section 7 of SVGA 2006 it is an offence to apply for the role if the applicant is barred from engaging in regulated activity relevant to children. The College's Safeguarding Policies are available here.

Skills, Knowledge and Expertise

• Educated to A Level or equivalent
• Experience of working in a marketing, communications, events, and relationship management environment
• Must hold a full, clean driving license
• Experience in planning and delivering events
• Experience in building relationships with a variety of organisations and/or individuals
• Proficient in the use of Microsoft Office packages
• Excellent oral and written communication skills with the ability to present confidently to a variety of audiences and adapt approach to best meet the needs of the audience
• Ability to multitask and work under pressure sometimes in challenging situations
• Excellent IT skills
• Excellent organisational skills with the ability to prioritise tasks
• Ability to work under pressure and flexibility to unexpected requests, prioritise work to meet deadlines, targets and budgets
• Strong interpersonal and relationship building skills with a friendly and professional approach, both internally and externally
• Flexible approach to work with a 'can-do' attitude - must be willing to travel and stay overnight when required
• Able to work well as part of a team as well as on own initiative

Benefits

Our benefits include; Schedule 1 Benefits (reviewed annually and/or as appropriate)

• Access to on site car parking
• Use of QAC Fitness Centre (subject to opening hours)
• Cycle to Work Scheme (Salary Sacrifice)
• 24/7 Employee Assistance Programme Helpline (BHSF)
• Access to Education Support Free Helpline for Teachers & Education Staff
• QAC Mental Health First Aiders & activities to support health and wellbeing
• BHSF Benefits Package including Healthcare Plans, discounted shopping/services
• Annual Flu vaccination/voucher
• Access to other benefit/discount schemes (which may be subject to charge) e.g. Blue Light Card, TOTUM (NUS), Charity Worker Discounts, Discounts for Teachers
• Dell Advantage programme - a free programme that offers savings to students, parents and all staff at QAC - up to 20% off. https://www.dell.com/en-uk/lp/dell-advantage
• Health and Wellbeing Services (Occupational Health/Counselling)
• Free Tea/Coffee and Staff Room facilities
• Dining Room facilities with hot/cold food (free meal provided for those supporting students at mealtimes)
• Additional discretionary concessionary/closure days as part of leave entitlement (including closure over Christmas/New Year period)
• Reward and Recognition Policy - Living the Values Awards (team & individual) and long service
• Enhanced/Occupational paid leave e.g. maternity/paternity (subject to qualifying criteria)
• Occupational sick pay (based on length of service)
• On site wellbeing activities (e.g. yoga, meditation)
• Support for training/ CPD (either by way of study leave and/or funding)
• Flexible working arrangements including Flexible Working Policy Agreements, Time Off in Lieu (TOIL) in prior agreement with line manager.

This list is not exhaustive and may be subject to review and/or change.