SHEQ Admin

Ipsum Utilities Limited; Lingfield; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Pension

Career development

Virtual GP access

Mental health support

Cycle to Work Scheme

Employee discount platform

Life Assurance

Enhanced Maternity Pay

Long Service Awards

Paid volunteering opportunities

Job summary

Ipsum Utilities Limited is seeking a proactive SHEQ Administrative & Coordination Support role to ensure effective management of health, safety, environmental and quality processes. You will maintain accurate records, support incident reporting and investigations, and help deliver dashboards and KPI reports to support compliance and continuous improvement.

You will lead day-to-day SHEQ administration, coordinate training, manage data, and act as a key contact for stakeholders while promoting a

Qualifications

• Experience supporting SHEQ functions in a busy environment.
• Proactive approach to incident reporting and corrective actions.
• Ability to analyse data, produce dashboards and reports.

Responsibilities

• Lead and coordinate day-to-day SHEQ administration activities including meetings, training administration, database maintenance, and reporting.
• Manage and analyse SHEQ data, produce dashboards and KPI reports for compliance and improvement.
• Be the first point of contact for SHEQ queries and incident reporting, ensuring records and corrective actions are tracked.
• Support SHEQ training programmes and assist with policy development and communications.
• Monitor audits, inspections and annual returns, supporting the wider SHEQ team.

Skills

NEBOSH General Certificate

IOSH Managing Safely

UK driving licence

Excel

Word

SharePoint

Data analysis

Communication skills

Tools

Excel

Word

SharePoint

Job description

This role is responsible for providing proactive administrative and coordination support to the SHEQ function, ensuring the effective management of health, safety, environmental and quality processes. The successful candidate will maintain accurate records, support incident reporting and investigations, analyse and track key performance data, and assist with compliance and continuous improvement initiatives. By delivering high-quality support and fostering a positive safety culture, the role will play a key part in helping the organisation achieve its SHEQ objectives., Leading and coordinating day-to-day SHEQ administration activities, including meeting coordination, correspondence, training administration, database maintenance, financial tracking, and performance reporting. Manage and analyse SHEQ data, producing dashboards, KPI reports, and management information to support compliance, performance monitoring, and continuous improvement. Act as the first point of contact for SHEQ-related queries and incident reporting, ensuring accurate record keeping, investigation tracking, and timely completion of corrective actions. Support the delivery and coordination of SHEQ training programmes, workshops, and communications, working closely with operational teams and key stakeholders. Assist with the development, implementation, and communication of SHEQ policies, procedures, and guidance, ensuring compliance with organisational and regulatory requirements. Monitor compliance activities, audits, inspections, and annual returns, identifying areas for improvement and supporting the wider SHEQ team in maintaining best practice standards. This role is responsible for providing comprehensive administrative and coordination support to the SHEQ function, ensuring the effective management of compliance, reporting, training, and performance activities while promoting a positive safety culture across the organisation.

What you’ll be doing

Leading and coordinating day-to-day SHEQ administration activities, including meeting coordination, correspondence, training administration, database maintenance, financial tracking, and performance reporting. Manage and analyse SHEQ data, producing dashboards, KPI reports, and management information to support compliance, performance monitoring, and continuous improvement. Act as the first point of contact for SHEQ-related queries and incident reporting, ensuring accurate record keeping, investigation tracking, and timely completion of corrective actions. Support the delivery and coordination of SHEQ training programmes, workshops, and communications, working closely with operational teams and key stakeholders. Assist with the development, implementation, and communication of SHEQ policies, procedures, and guidance, ensuring compliance with organisational and regulatory requirements. Monitor compliance activities, audits, inspections, and annual returns, identifying areas for improvement and supporting the wider SHEQ team in maintaining best practice standards. This role is responsible for providing comprehensive administrative and coordination support to the SHEQ function, ensuring the effective management of compliance, reporting, training, and performance activities while promoting a positive safety culture across the organisation.

Ideally, you’ll bring previous experience in a similar role, a safety-focused approach to work as well as: NEBOSH General Certificate and/or IOSH Managing Safely qualified, with a full UK driving licence. Previous experience supporting SHEQ, Health & Safety, Compliance or Administration functions within a busy professional environment. Strong understanding of integrated management systems and a working knowledge of ISO 45001, ISO 9001 and ISO 14001 standards. Confident using Microsoft Office applications, particularly Excel, Word and SharePoint, to manage data, produce reports and maintain records. Excellent organisational skills with the ability to manage multiple priorities, work to deadlines and maintain a high level of accuracy. A proactive problem solver with strong communication skills, capable of building positive relationships and acting as a key point of contact for stakeholders. Self-motivated and adaptable, with the ability to work independently, support audits and compliance activities, and contribute to continuous improvement initiatives.

We believe in looking after our people, and it shows. When you join Ipsum, you’re not just taking a job - you’re starting a career with real support behind it. Competitive Salary with overtime opportunities 28 days holiday inclusive of bank holidays + option to buy up to 5 additional days Know someone great? Refer them to us and receive a £1000 for every referral

• Company Pension Scheme
• Career development and funded professional qualifications
• 24/7 virtual GP access
• Mental health support & counsellies services
• Cycle to Work Scheme
• Employee discount platform with savings on supermarkets, gyms, mobile phones and more
• Life Assurance cover
• Enhanced Maternity Pay
• Long Service Awards
• Paid volunteering opportunities