Shared Services Assistant

Browne Jacobson LLP; Nottingham; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Private medical insurance

Pension contributions

Employee assistance programme

Wellbeing initiatives

Enhanced parental leave

Job summary

Browne Jacobson LLP is seeking a detail-oriented Shared Services Assistant in Nottingham to produce high-quality legal documents and transcribe audio with speed and accuracy. You’ll format and amend materials according to our house style, ensuring precise proofreading and presentation.

The role supports the Shared Services team across projects with a strong emphasis on efficiency. The role requires expert Word/PowerPoint/Excel skills, fast typing, and a proactive, communicative approach.

Qualifications

• Fast and accurate audio typing (minimum 65 wpm) and excellent document formatting skills.
• Keen eye for detail and presentation.
• Previous experience in a legal environment with expert-level proficiency in Word, PowerPoint and Excel.
• Effective communicator with strong organisational and prioritisation skills and a collaborative, proactive mindset.

Responsibilities

• Prioritising and processing all work requests, including audio transcription of legal correspondence, documents, recorded hearings, police interviews, and 999 calls to a high standard.
• Producing and amending time-critical documents with speed and accuracy, creating and reformatting correspondence in line with the firm’s house style, and proofreading all work for spelling, grammar, formatting and presentation.
• Saving all work correctly to the document management system (iManage) and using the ServiceMatters platform for matter correspondence and file storage.

Skills

65 wpm audio typing

Document formatting

Attention to detail

Communication

Organisational skills

Team player

Flexible approach

Tools

Microsoft Word

PowerPoint

Excel

Visio

iManage

ServiceMatters

Job description

We're looking for a talented Shared Services Assistant to provide a professional, high-quality and efficient document production service to the firm., As a Shared Services Assistant, you'll work within our Shared Services team in Nottingham, handling the processing and transcription of audio files, document formatting, PowerPoint/Visio/Design amendments, and contributing to a variety of projects across the firm. The role operates on a shift pattern of either 9am-5pm or 10am-6pm.,

• Prioritising and processing all work requests, including audio transcription of legal correspondence, documents, recorded hearings, police interviews, and 999 calls to a high standard
• Producing and amending time-critical documents with speed and accuracy, creating and reformatting correspondence in line with the firm's house style, and proof-reading all work for spelling, grammar, formatting, and presentation
• Taking responsibility for correctly saving all work to the document management system (iManage) and using the ServiceMatters platform for matter correspondence and file storage

  Fast and accurate audio typing (minimum 65 wpm), excellent document formatting skills, and a keen eye for detail and presentation

• Previous experience working in a legal environment, with expert-level proficiency in Microsoft Word, PowerPoint, and Excel
• An effective communicator with excellent organisational and prioritisation skills, a collaborative team-player mentality, and a proactive, professional, and flexible approach to work

  We offer a flexible and hybrid working model. Our comprehensive benefits package includes private medical insurance, pension contributions, an employee assistance programme, and a range of wellbeing initiatives. Enhanced parental leave is also available, reflecting our commitment to supporting you through every stage of your career and life.

Many of our people work flexibly in some way and we're open to considering how we can accommodate flexible working arrangements alongside role requirements. If this is important to you, please talk to us about it during the recruitment process.

We celebrate diversity and welcome applicants from all backgrounds. All qualified applicants will receive consideration for employment without regard to race, colour, national origin, religion, gender, gender identity, sexual orientation, disability, social economic background or age. We're a Disability Confident Employer and will offer an interview to disabled applicants who best meet the minimum/essential criteria for the role.