Service Procurement Coordinator

Confidential; Glasgow; Presencial; GBP 23.000 - 29.000; Jornada completa

Descripción de la vacante

KB Refrigeration, based in Glasgow, is seeking a Service Procurement Administrator to coordinate procurement activities for service operations and manage purchase orders with suppliers and subcontractors. You will provide essential admin support to the Service team and ensure procurement controls are followed.

The role requires strong Excel skills, excellent organisational abilities and the ability to work both independently and as part of a team.

Formación

• Strong organisational skills and the ability to manage competing priorities effectively.
• Proficient in email, Microsoft Office and service management systems, with strong Excel skills.
• Attention to detail and a commitment to delivering high-quality work.
• Previous experience in an administrative, purchasing or procurement role.
• A good understanding of procurement processes, purchase orders and supplier management.
• Excellent communication skills and the confidence to liaise with colleagues, suppliers and subcontractors.
• The ability to work independently and collaboratively as part of a team.
• A practical, solution-focused approach to resolving queries and meeting deadlines.

Responsabilidades

• Coordinate the procurement of materials for service operations.
• Source materials, raise purchase orders and ensure procurement procedures and controls are followed.
• Monitor outstanding purchase orders, track deliveries and obtain proof of delivery documentation.
• Liaise with suppliers to resolve invoice queries, delivery issues and discrepancies in a timely manner.
• Manage material returns, goods movements, stock adjustments and stock replenishment.
• Maintain accurate records relating to supplier accounts, subcontractors, bonded stock and free-issue stock.
• Ensure correct product coding is applied to support accurate reporting and financial analysis.
• Communicate effectively with engineers, suppliers, subcontractors, supervisors and management to support the completion of work within SLAs.
• Prepare and update progress reports and maintain information on client systems.
• Support client-specific procurement and accounting requirements, ensuring processes are followed accurately.
• Maintain appropriate records relating to F-Gas regulations, including the documentation and tracking of refrigerant movements.
• Ensure legislative and compliance documentation is accurately recorded, filed and maintained.
• Provide general administrative support, including scanning, document management and maintaining accurate procurement records.

Conocimientos

Excel

Attention to detail

Organisational skills

Communication

Procurement knowledge

Time management

Herramientas

Service management systems

Descripción del empleo

KB Refrigeration, based in Glasgow, is seeking a Service Procurement Administrator to coordinate procurement activities for service operations and manage purchase orders with suppliers and subcontractors. You will provide essential admin support to the Service team and ensure procurement controls are followed.

The role requires strong Excel skills, excellent organisational abilities and the ability to work both independently and as part of a team.