Service Administrator (Construction Machinery)

Confidential; East Midlands; On-site; GBP 34,000 - 36,000; Full time

Benefits offered by this job

Free Parking

Training

Progression

Company Benefits

Job summary

Confidential in Newark is seeking a Service Administrator (Construction Machinery) to support engineers, customers and the aftersales team. The role offers 34,000 - 36,000 with training, progression and free parking in a well‑established machinery company.

You will be the first point of contact for service enquiries, process service jobs, order parts, assist with timesheets and warranty claims, and coordinate logistics to ensure smooth depot operations.

Qualifications

• Experience within a Service Administrator, Parts Administrator or Service Coordinator role
• Engineering, construction plant, machinery, agricultural, automotive or commercial vehicle background

Responsibilities

• Provide first-line support for service and parts enquiries via phone and email
• Create and maintain service job records and process engineer paperwork
• Order parts, coordinate deliveries and arrange transport
• Support engineers with timesheets, labour entries and service documentation
• Monitor work in progress, parts allocation and job completion
• Assist with warranty claims, service contracts and customer follow-up
• Support stock administration, machine documentation and demonstration fleet scheduling

Skills

Communication skills

Organisation

Customer service

Job description

Service Administrator (Construction Machinery)

34,000 - 36,000 + Training + Progression + Free Parking + Company Benefits

Newark

Are you an experienced Service Administrator, Parts Administrator or Service Coordinator looking to join a growing engineering business where you'll play a key role supporting engineers, customers and the aftersales operation?

Do you want to join a well-established machinery company offering long‑term stability, ongoing training and the opportunity to develop your career within a busy and supportive service department?

This expanding machinery solutions business specialises in supplying, servicing and supporting construction equipment across the UK. Due to continued growth, they are looking to recruit a Service & Parts Administrator to support their Aftersales team, ensuring engineers, customers and internal departments receive first‑class service and administrative support.

In this varied role, you'll be the first point of contact for service enquiries, processing service jobs, ordering parts, supporting engineers with labour and timesheet administration, coordinating transport, monitoring work in progress and assisting with warranty claims. You'll work closely with Service Controllers, Engineers, Parts, Sales and Finance to ensure the smooth day‑to‑day running of the depot.

This role would suit someone with service administration or parts experience within construction plant, machinery, agricultural, automotive, commercial vehicles or another engineering environment, looking for a long‑term opportunity with a growing business.

The Role:

• Provide first‑line support for service and parts enquiries via phone and email
• Create and maintain service job records and process engineer paperwork
• Order parts, coordinate deliveries and arrange transport
• Support engineers with timesheets, labour entries and service documentation
• Monitor work in progress, parts allocation and job completion
• Assist with warranty claims, service contracts and customer follow‑up
• Support stock administration, machine documentation and demonstration fleet scheduling

The Person:

• Experience within a Service Administrator, Parts Administrator or Service Coordinator role
• Engineering, construction plant, machinery, agricultural, automotive or commercial vehicle background

Reference: BBBH26038

We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered remuneration will be dependent on the extent of your experience, qualifications and skill set.