Senior Team Administrator: Real Estate Ops & Compliance

cobaltrecruitment; Greater London; On-site; GBP 32,000 - 48,000; Full time

Job summary

Cobalt is partnering with a London real estate organisation to recruit a Senior Team Administrator for its commercial investment team. The role supports the Senior Director and investment colleagues across onboarding, compliance and document management, ensuring processes run smoothly day-to-day.

Key duties include KYC/AML checks, maintaining compliance records, updating Dynamics records, arranging meetings and travel, and producing reports and valuation documents.

Qualifications

• Experience supporting a team in a senior administrative role.
• Knowledge of KYC, AML and regulatory compliance requirements.
• Strong organisational skills with ability to manage priorities.
• Meticulous record-keeping and documentation practices.
• Clear communication with colleagues, clients and external stakeholders.
• Proficiency in Microsoft Office and familiarity with CRM or property systems.
• Ability to handle multiple systems (Dynamics, Edozo, Lockself, Concur etc.).

Responsibilities

• Coordinate client onboarding and create jobs in Dynamics.
• Perform KYC/AML checks for buyers, sellers, landlords and tenants.
• Maintain compliance documentation and monitor regulatory changes.
• Update WIP records, contacts, mailing lists and team files in Dynamics.
• Manage diaries, meetings and travel bookings through CWT.
• Organise client/team events and prepare valuation reports and pitches.
• Download Land Registry data, produce maps and manage document sharing.
• Raise invoices, maintain financial records and process expenses in Concur.
• Provide general administrative support including scanning and filing.

Skills

Team coordination

KYC/AML knowledge

Organisational skills

Attention to detail

Communication skills

MS Office proficiency

CRM knowledge

Tools

Dynamics

Edozo

Lockself

CWT

Concur

Job description

Cobalt is partnering with a London real estate organisation to recruit a Senior Team Administrator for its commercial investment team. The role supports the Senior Director and investment colleagues across onboarding, compliance and document management, ensuring processes run smoothly day-to-day.

Key duties include KYC/AML checks, maintaining compliance records, updating Dynamics records, arranging meetings and travel, and producing reports and valuation documents.