Senior School Attendance & Administration Officer

Haberdashers' Girls' School; Elstree; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Generous pension scheme

Life assurance

Employee Assistance Programme

Free lunch and refreshments

Free onsite parking

Access to staff benefits platform

Wellbeing initiatives

Job summary

Haberdashers' Girls' School in Elstree seeks an organised Attendance & Administration Officer to support the Senior School Office and the Deputy Head (Pastoral). You will manage attendance for Years 7-13, process absences, and assist with safeguarding and data reporting, while providing general administrative and reception support.

You will work with families, staff and pastoral leaders to promote good attendance and student welfare, ensuring records are accurate and compliant with policy.

Qualifications

• Previous experience in an administrative role, preferably within an educational environment.
• Excellent organisational skills and exceptional attention to detail.
• Strong IT skills, including Microsoft Office and school information management systems.
• Experience analysing data and producing reports.
• Excellent communication and interpersonal skills.
• The ability to handle sensitive and confidential information with discretion.
• The confidence to work independently and manage competing priorities effectively.
• A strong commitment to safeguarding and promoting the welfare of children and young people.

Responsibilities

• Maintain accurate attendance records for students in Years 7-13.
• Administer and monitor daily attendance registers, ensuring records are up to date and accurate.
• Process and record student absences, including illness, appointments, and authorised leave.
• Follow up on unexplained absences and support the school's attendance and safeguarding procedures.
• Work closely with parents, staff, and pastoral leaders to promote and improve student attendance.
• Analyse attendance data and identify trends, concerns, and patterns of absence.
• Prepare regular attendance reports and statistics for senior leaders and governors.
• Provide guidance and support to staff on registration procedures and attendance requirements.
• Ensure attendance records comply with statutory and school requirements.
• Provide general administrative support, including managing emails, telephone enquiries, correspondence, and document preparation.
• Assist with reception duties and provide cover for colleagues within the Senior School Office as required.
• Maintain confidentiality and promote the safeguarding and welfare of all students.
• Undertake any other duties appropriate to the role
• Follow the School's Missing Child/ Attendance Policy where students are not marked as present, liaising with parents/guardians and DHP to ascertain the reason for absence

Skills

Organisational skills

IT skills

Data analysis

Communication skills

Discretion

Independent working

Safeguarding commitment

Tools

Microsoft Office

School information systems

Job description

Haberdashers' Girls' School in Elstree seeks an organised Attendance & Administration Officer to support the Senior School Office and the Deputy Head (Pastoral). You will manage attendance for Years 7-13, process absences, and assist with safeguarding and data reporting, while providing general administrative and reception support.

You will work with families, staff and pastoral leaders to promote good attendance and student welfare, ensuring records are accurate and compliant with policy.