School Attendance and Administration Officer

Haberdashers' Girls' School; Elstree; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Generous pension scheme

Life assurance

Employee Assistance Programme

Free lunch and refreshments

Free onsite parking

Access to staff benefits platform

Wellbeing initiatives

Job summary

Haberdashers' Girls' School in Elstree seeks an organised Attendance & Administration Officer to support the Senior School Office and the Deputy Head (Pastoral). You will manage attendance for Years 7-13, process absences, and assist with safeguarding and data reporting, while providing general administrative and reception support.

You will work with families, staff and pastoral leaders to promote good attendance and student welfare, ensuring records are accurate and compliant with policy.

Qualifications

• Previous experience in an administrative role, preferably within an educational environment.
• Excellent organisational skills and exceptional attention to detail.
• Strong IT skills, including Microsoft Office and school information management systems.
• Experience analysing data and producing reports.
• Excellent communication and interpersonal skills.
• The ability to handle sensitive and confidential information with discretion.
• The confidence to work independently and manage competing priorities effectively.
• A strong commitment to safeguarding and promoting the welfare of children and young people.

Responsibilities

• Maintain accurate attendance records for students in Years 7-13.
• Administer and monitor daily attendance registers, ensuring records are up to date and accurate.
• Process and record student absences, including illness, appointments, and authorised leave.
• Follow up on unexplained absences and support the school's attendance and safeguarding procedures.
• Work closely with parents, staff, and pastoral leaders to promote and improve student attendance.
• Analyse attendance data and identify trends, concerns, and patterns of absence.
• Prepare regular attendance reports and statistics for senior leaders and governors.
• Provide guidance and support to staff on registration procedures and attendance requirements.
• Ensure attendance records comply with statutory and school requirements.
• Provide general administrative support, including managing emails, telephone enquiries, correspondence, and document preparation.
• Assist with reception duties and provide cover for colleagues within the Senior School Office as required.
• Maintain confidentiality and promote the safeguarding and welfare of all students.
• Undertake any other duties appropriate to the role
• Follow the School's Missing Child/ Attendance Policy where students are not marked as present, liaising with parents/guardians and DHP to ascertain the reason for absence

Skills

Organisational skills

IT skills

Data analysis

Communication skills

Discretion

Independent working

Safeguarding commitment

Tools

Microsoft Office

School information systems

Job description

We are seeking an organised, proactive, and detail-oriented Attendance & Administration Officer to join our Senior School Office team. This important role will support the Deputy Head (Pastoral) and Pastoral Leadership Team in managing student attendance across Years 7-13, ensuring all students are accounted for and attend school regularly in line with the School's Attendance Policy. The successful candidate will also play a vital role in safeguarding students, analysing attendance data, supporting attendance interventions, and providing administrative and reception support within the Senior School Office. This is an excellent opportunity for an experienced administrator who thrives in a busy environment and is passionate about supporting student wellbeing and educational success. About the Role At the heart of this position is a commitment to excellent service and strong relationships. You will act as a trusted point of contact for families and colleagues, ensuring that communication is handled with professionalism, warmth and discretion. You will:

• Maintain accurate attendance records for students in Years 7-13.
• Administer and monitor daily attendance registers, ensuring records are up to date and accurate.
• Process and record student absences, including illness, appointments, and authorised leave.
• Follow up on unexplained absences and support the school's attendance and safeguarding procedures.
• Work closely with parents, staff, and pastoral leaders to promote and improve student attendance.
• Analyse attendance data and identify trends, concerns, and patterns of absence.
• Prepare regular attendance reports and statistics for senior leaders and governors.
• Provide guidance and support to staff on registration procedures and attendance requirements.
• Ensure attendance records comply with statutory and school requirements.
• Provide general administrative support, including managing emails, telephone enquiries, correspondence, and document preparation.
• Assist with reception duties and provide cover for colleagues within the Senior School Office as required.
• Maintain confidentiality and promote the safeguarding and welfare of all students.
• Undertake any other duties appropriate to the role
• Follow the School's Missing Child/ Attendance Policy where students are not marked as present, liaising with parents/guardians and DHP to ascertain the reason for absence

About You

The successful candidate will be responsible for monitoring and recording student attendance, following up on absence notifications, and ensuring attendance records are accurate and compliant with school and statutory requirements. You will work closely with the Deputy Head (Pastoral), staff, students, and parents to promote good attendance and support student welfare. Alongside attendance responsibilities, you will provide administrative support to the wider school office and assist with reception duties when required, delivering a professional and welcoming service to students, parents, staff, and visitors.

• Previous experience in an administrative role, preferably within an educational environment.
• Excellent organisational skills and exceptional attention to detail.
• Strong IT skills, including experience with Microsoft Office applications and school information management systems.
• Experience of analysing data and producing reports.
• Excellent communication and interpersonal skills.
• The ability to handle sensitive and confidential information with discretion.
• The confidence to work independently and manage competing priorities effectively.
• A strong commitment to safeguarding and promoting the welfare of children and young people.
  Habs has been awarded Independent School of the Year 2025, with Haberdashers' Elstree Schools receiving both the award for Outstanding Educational Partnerships and the overall top accolade of Independent School of the Year 2025. This national recognition reflects our long-term commitment to educational excellence, innovation and community. It is an exciting and proud moment to be joining our school.
  A competitive salary, commensurate with the candidate's experience
• The opportunity to work in a vibrant, ambitious, and supportive school community alongside exceptional colleagues who are deeply committed to excellence and to one another
• Generous private pension scheme through Aegon with substantial employer contributions
• Life assurance cover
• Access to the Employee Assistance Programme (EAP), offering confidential support, guidance, and advice
• Extensive professional development and training opportunities within a culture that values growth and continuous learning
• Free lunch and refreshments during the working day
• Free onsite parking and access to the Schools' extensive coach network
• Free access to excellent sports facilities, including the gym, swimming pool, and fitness classes
• Wellbeing initiatives and programmes, including yoga, mindfulness sessions, and health checks
• Access to an online GP service, providing quick and convenient healthcare advice
• Access to Vivup, the staff benefits platform offering discounts, financial advice, and wellbeing resources