Senior Receptionist & Office Coordinator

Robert Bird Group; Slough; On-site; GBP 21,000 - 29,000; Full time

Benefits offered by this job

Birthday leave

Health insurance rates

Paid parental leave

Recognition awards

Social club

Supportive team environment

Job summary

Robert Bird Group is seeking a warm, reliable, and highly organized receptionist/administrative assistant for a full-time, office-based role in the United Kingdom. The position requires strong communication, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

You will support visitors, calls, meeting logistics, catering, and general admin to ensure a professional experience for colleagues and guests.

Qualifications

• Experience in a front‑of‑house, reception, or administrative role.
• Strong verbal and written communication skills.
• Confident using MS Office and general office software.
• Good organisational and time‑management skills.
• Proven ability to provide professional customer service.
• Comfortable handling confidential information.
• Experience supporting meetings or events is desirable.

Responsibilities

• Greet and assist visitors and internal clients in a warm, professional manner.
• Answer and direct incoming calls promptly with detailed messages.
• Manage the reception inbox and respond professionally.
• Oversee meeting room bookings and ensure rooms are prepared.
• Organise catering for meetings, trainings, and events.
• Maintain a clean, welcoming reception area.
• Receive and distribute mail and deliveries, including couriers.
• Carry out general reception administration including filing and data entry.
• Liaise with building management and suppliers and coordinate maintenance call-outs.
• Support staff onboarding/offboarding (e.g., fobs, keys, access).
• Monitor and order office supplies and equipment.
• Assist with photocopying, scanning, and binding.
• Support company events and committees (Social, EDI, CSR).

Skills

Front-of-house

Receptionist duties

Administrative support

Customer service

MS Office

Tools

MS Office

Job description

Robert Bird Group is seeking a warm, reliable, and highly organized receptionist/administrative assistant for a full-time, office-based role in the United Kingdom. The position requires strong communication, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

You will support visitors, calls, meeting logistics, catering, and general admin to ensure a professional experience for colleagues and guests.