Senior Receptionist

Surbana Consultants Pte Ltd – Kingdom of Saudi Arabia (KSA) branch; Greater London; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Birthday leave

Corporate health insurance rates

Paid parental leave

Recognition awards

Social club

Job summary

Robert Bird Group in London is seeking a warm, reliable and highly organized receptionist to welcome visitors, handle calls, and manage a busy reception area.

You will coordinate meetings, oversee room bookings, prepare catering, manage mail and supplies, and support staff onboarding and events with a proactive, professional approach.

You should be proficient in MS Office, able to maintain confidential information, and work calmly in a fast-paced environment within a collaborative team.

Qualifications

• Experience in front-of-house, reception, or administrative role.
• Strong verbal and written communication skills.
• Proficient in MS Office and general office software.

Responsibilities

• Greet and assist visitors and internal clients in a warm, professional manner.
• Answer and direct incoming calls promptly with clear messages.
• Manage the reception inbox and ensure timely responses.
• Oversee meeting room bookings and prepare rooms for meetings and events.
• Organise catering for meetings, training sessions, and events.
• Maintain a clean, welcoming reception area and handle mail and deliveries.
• Assist with general reception admin including filing, data entry, and document preparation.
• Liaise with building management and suppliers for maintenance and access issues.
• Support staff onboarding/offboarding (fobs, keys, access).
• Monitor and order office supplies, stationery, groceries, and equipment.
• Book local transport when required and assist with photocopying, scanning, and binding.
• Support company events with Social, EDI, and CSR committees.

Skills

Front of House

Reception

Administrative

MS Office

Communication

Organisational Skills

Customer Service

Confidentiality

Event Support

Job description

Robert Bird Group is a leading international structural, geotechnical, civil and construction engineering consultancy. We are specialists in the built environment and complex infrastructure. We maintain a one firm ethos and family culture which has allowed the business to operate across all barriers, always focused to achieve best for project, and best for our people. We are part of the SJ Group, this is a diverse collective of problem solvers for the built environment, continually reimagining ways to create a smart and sustainable future. Headquartered in Singapore, the group has a global talent pool of 16,000 in its member companies AETOS, Atelier Ten, B+H, CHIL, KTP, Prostruct, Robert Bird Group, SAA, SMEC and Surbana Jurong, based in more than 120 offices in over 40 countries. They include architects, designers, planners, engineers, facilities managers and other specialists driven by progressive thinking and creative ideas to shape a better future. Please visit our website: www.surbanajurong.com

About the role

We’re looking for someone who is warm, reliable, and highly organised, with strong communication skills and the ability to manage multiple tasks in a fast‑paced environment. You should bring a proactive approach, good attention to detail, and a commitment to delivering an excellent experience for colleagues and visitors. A collaborative mindset and a positive, professional manner are essential.

Duties

• Greet and assist visitors and internal clients in a warm, professional manner.
• Answer and direct incoming calls promptly and accurately, ensuring clear and detailed messages are recorded and passed on appropriately.
• Manage the reception inbox, ensuring timely and professional responses.
• Oversee meeting room bookings and ensure rooms are prepared and presentable.
• Organise catering for meetings, training sessions, and events.
• Maintain a clean, organised, and welcoming reception area.
• Receive and distribute mail and deliveries, including arranging couriers.
• Carry out general reception administration including filing, data entry, and preparing documents.
• Liaise with building management and suppliers, including coordinating maintenance call‑outs.
• Handle confidential information with integrity and discretion.
• Support staff onboarding/offboarding (e.g., issuing fobs, locker keys, building access app).
• Monitor and order office supplies, stationery, groceries, furniture, and equipment.
• Book local transport when required.
• Assist with photocopying, scanning, and binding.
• Support company events, including working with Social, EDI, and CSR committees.
• Complete PPE requests and maintain the PPE Site Equipment Register.
• Collaborate with Team Administrators and Executive Assistants for seamless administrative support.
• Ensure reception cover during planned absences and breaks.
• Assist in preparing and serving food/beverages for meetings and events.
• Keep kitchen and catering areas clean, organised, and well-stocked.
• Assist with setup and clear‑down of catering events.
• Follow hygiene and food‑safety regulations.

What we are looking for?

• Experience in a front‑of‑house, reception, or administrative role.
• Strong verbal and written communication skills.
• Confident using MS Office and general office software.
• Good organisational and time‑management skills.
• Proven ability to provide professional customer service.
• Comfortable handling confidential information.
• Experience supporting meetings or events (desirable).

What we offer you

• birthday leave
• corporate health insurance rates
• paid parental leave
• recognition awards
• an active and engaging social club
• along with a supportive team environment where healthy lifestyle balance is encouraged.

Reasonable Adjustments We are committed to ensuring an inclusive and accessible recruitment process for all candidates. If you require any reasonable adjustments or additional support—such as receiving the application form in an alternative format—please don’t hesitate to contact our recruitment team. Your experience throughout the application process is important to us. We welcome feedback on how we can improve and are happy to provide any further information you may need to help you make an informed decision about joining us. If there’s anything more we can do to support you, please let us know, we’re here to help.

Robert Bird Group is a global consulting engineering firm committed to delivering each client’s vision through the relentless pursuit of engineering excellence across all projects. We strive for good to a great design by transforming inspiring concepts into buildable designs through innovative, collaborative, and proactive solutions. RBG offers a collaborative and engaging environment, as our people are core to our business, and we believe diverse and effective teams of individuals is key to our success.