Senior Purchase Ledger Analyst

Virtus Data Centres Ltd; Greater London; On-site; GBP 35,000 - 45,000; Full time

Job summary

VIRTUS Data Centres is looking for a Senior Purchase Ledger Analyst to own the end-to-end purchase-to-pay process, ensuring robust control over purchase orders and goods receipts. The role acts as a key contact for internal stakeholders and suppliers, supporting accurate and timely invoice resolution and contributing to a clean month-end close.

In addition, the analyst supports supplier governance through pre-qualification, due diligence, and onboarding, ensuring supplier master data is

Qualifications

• Strong SAP ERP experience and procurement knowledge.
• Experience in purchase ledger, accounts payable, or procurement support.
• Solid understanding of PO, GR and invoice matching processes.
• Experience with supplier onboarding and master data management.
• Excellent attention to detail and organizational skills.
• Confident communicator with internal/external stakeholders.

Responsibilities

• Create and maintain purchase orders in the finance system in accordance with approved requisitions and procurement policies.
• Monitor and follow up on outstanding goods receipts to ensure timely and accurate posting.
• Support invoice processing through three way matching (PO, GR, invoice) and resolution of discrepancies.
• Act as a first point of contact for PO, GR, and invoice queries from internal stakeholders and suppliers.
• Support month end close by ensuring accurate cut off, resolution of GR/IR balances, and timely follow up of outstanding items.
• Act as the primary escalation point for challenging PO issues and system‑related queries.
• Support supplier pre qualification processes in line with internal governance and compliance requirements.
• Perform supplier due diligence checks, ensuring all required documentation is obtained, reviewed, and appropriately recorded.
• Escalate supplier risks, exceptions, or incomplete documentation in accordance with internal controls.
• Manage supplier registration and onboarding requests, ensuring supplier master data is complete, accurate, and compliant.
• Maintain the integrity of supplier master data, including ongoing updates and periodic reviews.
• Provide guidance to internal stakeholders and suppliers on onboarding requirements and timelines.
• Provide day to day operational procurement support across the business, including guidance on PO creation and process adherence.
• Support the implementation and ongoing adherence to procurement policies and standard operating procedures.
• Provide guidance, mentoring, and day‑to‑day support to Purchase Order Admin Analysts and new team members.
• Assist with continuous improvement initiatives across the procure to pay process, including standardisation and documentation.
• Build strong working relationships with Finance, Procurement, and operational teams to enable efficient purchasing activity.
• Any other reasonable requests made by the Accounts Payable Manager, Group Financial Controller and/or Head of Financial Reporting and Controls.

Skills

Purchase ledger

Accounts payable

PO/GR matching

Stakeholder management

Excel Power Query

Education

Degree level

Tools

SAP

Job description

About VIRTUS

VIRTUS Data Centres is one of Europe's leading data centre developers and operators and the largest provider in the UK. The company is dedicated to enabling the world's most innovative organisations to power and protect their critical digital infrastructure. With a focus on clarity, quality and flawless execution, VIRTUS delivers digital infrastructure solutions that support the growth of cloud, AI and enterprise workloads across industries.

VIRTUS Data Centres is one of Europe's leading data centre developers and operators and the largest provider in the UK. The company is dedicated to enabling the world's most innovative organisations to power and protect their critical digital infrastructure. With a focus on clarity, quality and flawless execution, VIRTUS delivers digital infrastructure solutions that support the growth of cloud, AI and enterprise workloads across industries.

With over 15 years of proven performance, VIRTUS designs, builds and operates some of Europe's most efficient high-density and liquid-cooled data centres. The company is defined by its commitment to customer outcomes, accountability and purposeful innovation, and maintains the highest standards of safety, security, availability and sustainability while developing talent and capability across its teams.

VIRTUS remains focused on delivering sustainable, energy-efficient solutions that benefit customers, colleagues, partners, local communities, the environment and society every day.

Job Summary

The Senior Purchase Ledger Analyst is responsible for the end-to-end purchase-to-pay process, ensuring robust control over purchase orders and goods receipts. The role acts as a key point of contact for internal stakeholders and suppliers, supporting accurate and timely invoice resolution and contributing to a clean and well‑controlled month‑end close. In addition, the role supports supplier governance through pre‑qualification, due diligence, and onboarding, ensuring supplier master data is accurate, compliant, and well maintained. The analyst also provides day‑to‑day operational procurement support, promotes adherence to procurement policies and processes, and contributes to continuous improvement and standardisation across the procure‑to‑pay lifecycle through strong cross‑functional collaboration. This is a 12-month fixed term contract

Duties And Responsibilities

Purchase Order, GR & Invoice Management

• Create and maintain purchase orders in the finance system in accordance with approved requisitions and procurement policies.
• Monitor and follow up on outstanding goods receipts to ensure timely and accurate posting.
• Support invoice processing through three way matching (PO, GR, invoice) and resolution of discrepancies.
• Act as a first point of contact for PO, GR, and invoice queries from internal stakeholders and suppliers.
• Support month end close by ensuring accurate cut off, resolution of GR/IR balances, and timely follow up of outstanding items.
• Act as the primary escalation point for challenging PO issues and system‑related queries.

Supplier Pre Qualification & Due Diligence

• Support supplier pre qualification processes in line with internal governance and compliance requirements.
• Perform supplier due diligence checks, ensuring all required documentation is obtained, reviewed, and appropriately recorded.
• Escalate supplier risks, exceptions, or incomplete documentation in accordance with internal controls.

Supplier Registration & Onboarding

• Manage supplier registration and onboarding requests, ensuring supplier master data is complete, accurate, and compliant.
• Maintain the integrity of supplier master data, including ongoing updates and periodic reviews.
• Provide guidance to internal stakeholders and suppliers on onboarding requirements and timelines.

Operational Procurement Support

• Provide day to day operational procurement support across the business, including guidance on PO creation and process adherence.
• Support the implementation and ongoing adherence to procurement policies and standard operating procedures.
• Provide guidance, mentoring, and day‑to‑day support to Purchase Order Admin Analysts and new team members.
• Assist with continuous improvement initiatives across the procure to pay process, including standardisation and documentation.
• Build strong working relationships with Finance, Procurement, and operational teams to enable efficient purchasing activity.

Any other reasonable requests made by the Accounts Payable Manager, Group Financial Controller and/or Head of Financial Reporting and Controls.

Candidate profile

Qualifications

Desirable:

• Educated to degree level.

Experience

Essential:

• Strong knowledge and practical experience in usage and development of ERP systems, specifically SAP.
• Experience in a purchase ledger, accounts payable, or procurement support role.
• Strong understanding of purchase order, goods receipt, and invoice matching processes.
• Experience with supplier onboarding and master data management.
• High level of attention to detail with strong organisational skills.
• Confident communicator with the ability to manage internal and external stakeholders.

Desirable

• Familiarity with data centre sector or other technology/capital intensive businesses advantageous.
• German or Italian language skills.
• Understanding of procurement controls and governance frameworks.
• Advanced Excel skills including use of power query for data analysis.

Skills

Essential:

• Proactive, methodical, and solutions focused.
• Able to manage multiple priorities in a fast paced environment.
• Strong team player with a customer service mindset.
• Committed to continuous improvement and high standards of accuracy.

In line with VIRTUS' Vetting Policy, the successful applicant must be willing to undergo a BS7858 screening process.

VIRTUS is an equal opportunity employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.

We reserve the right to close this post for applications should sufficient applications be received.