Senior Proposal Manager

Authentix, Inc.; Dunnington; On-site; GBP 70,000 - 90,000; Full time

Job summary

Authentix, Inc. is seeking a Senior Proposal Manager – Revenue Operations to lead end-to-end bid and proposal efforts within the Revenue Operations Department. You will plan, assign, and track proposal activities, coordinating cross-functional teams to deliver compliant, compelling submissions.

The role requires 5+ years of proposal management experience, strong MS Office and SharePoint skills, and familiarity with Shipley or APMP methodologies. Occasional travel may be required.

Qualifications

• Bachelor’s degree in a related business or technical discipline or equivalent experience.
• Minimum of 5 years’ proposal management experience in competitive bids.
• Proficiency in MS Office (Word, PowerPoint, Excel, SharePoint) including advanced formatting.
• Familiar with Shipley or APMP proposal methodologies and lifecycle.
• Exceptional writing, editing, and proofreading for persuasive narratives.
• Strong leadership and ability to collaborate across functions.
• APMP certifications preferred; PMP is a plus.
• Ability to multitask and meet tight deadlines with attention to detail.

Responsibilities

• Lead designated bids and proposals within Revenue Operations.
• Develop and maintain detailed proposal plans and schedules.
• Communication of progress, timelines, risks, and resolutions to stakeholders.
• Facilitate cross-functional meetings to achieve goals and objectives.
• Analyze solicitation documents and translate requirements into action plans.
• Create and maintain compliance matrices for proposals.
• Develop metrics for win rates and on-time submissions.
• Ensure deadlines are met by planning resources and delegating tasks.
• Lead end-to-end bid and proposal efforts from capture to submission.
• Conduct proposal kickoff meetings to orient the team.
• Instruct team members on assignments, schedules, guidelines.
• Monitor quality of work and provide feedback to improve deliverables.
• Escalate issues and adapt plans in response to changes.
• Lead team sessions for strategy, analysis, and reviews.
• Monitor procurement communications and update plans accordingly.
• Assist sales with enablement materials and customer presentations.
• Coordinate proposal color team reviews and incorporate feedback.
• Build a library of reusable proposal content and résumés.
• Maintain internal Revenue Operations SharePoint sites.

Skills

Proposal management

Leadership

Cross-functional collaboration

MS Office suite

Communication skills

Time management

Attention to detail

Education

Bachelor’s Degree in related discipline

Tools

SharePoint

Shipley/APMP methodologies

RFP/RFI/RFQ processes

Job description

Division & Department: Sales and Marketing, Revenue Operations

Position Reports to: SVP, Revenue Operations

COMPANY VALUES

All Authentix employees are expected to embrace our Company values in the performance of their respective tasks and duties.

• Dedicate ourselves to our customer’s success
• Compete and win with integrity
• Create innovative solutions with science and technology
• Team and collaborate with accountability

JOB SUMMARY AND RESPONSIBILITIES

The Senior Proposal Manager – Revenue Operations is responsible for:

• Serving as the lead Proposal Manager for designated bids and proposals within the Revenue Operations Department. The Sr. Proposal Manager must rely on knowledge of and experience with capturing, planning, developing, producing, and submitting compliant and compelling proposals using a formal proposal management methodology to develop and oversee proposal plans and schedules and forecast resource allocations and requirements to ensure proposals are delivered within scope, budget, and schedule constraints.
• Developing and maintaining detailed proposal plans and schedules, identify dependencies and critical paths, and resolve conflicts.
• Communicating proposal progress, timelines, status, schedules, risks, issues, and resolutions to key stakeholders and management via verbal and written status reports.
• Facilitating meetings with cross functional teams (internal and external) to accomplish stated goals and objectives;
• Analyzing solicitation documents (RFPs, RFIs, RFQs, tenders) and gathering requirements from internal and external stakeholders and translate them into actionable plans. Create and maintain compliance matrices to communicate and track requirements related to proposals.
• Developing metrics and key performance indicators for the proposal function, including win rates, on-time submission rates, and proposal quality.
• Ensuring deadlines are met by participating in resource planning, organizing, prioritizing, and delegating assignments to proposal team members and following up on their individual progress.
• Leading bid and proposal efforts end-to-end, from capture planning through submission, to win new business and retain existing accounts.
• Conducting proposal kickoff meetings to orient the team to the opportunity, approach, plans, and logistics associated with producing a winning proposal.
• Instructing team members on assignments, schedules, objectives, guidelines, rules, and expectations for their sections of the proposal.
• Monitoring work product produced by proposal team members, including design, writing, graphics, and so on, to ensure quality and on-time delivery. Provide feedback to team members on how to improve work products to assure a winning deliverables.
• Engaging in problem-solving where necessary to address particular issues with work products, schedules, technical solution, and so on. Track and monitor progress on issue resolution. Escalate issues through the proper channels where appropriate to do so.
• Leading or facilitating team work sessions or meetings associated with the deliverables. These may include meetings regarding strategy or competitive analysis, business solution planning, problem-solving, routine status, and group reviews of proposal.
• Monitoring procuring agency or entity communications channels (web, etc.) for changes to the procurement requirements or schedule. Analyze changes; work with management to determine the appropriate course of action; communicate changes to team. Make corresponding modifications to proposal plans as needed and execute the new plan.
• Assisting sales with sales enablement deliverables such as presentations for potential customers.
• Planning, scheduling, and facilitating proposal color team reviews (e.g., Pink, Red, Gold, and White Glove) and ensuring reviewer feedback is captured and incorporated into the final proposal.
• Building and maintaining a library of reusable proposal content, boilerplate, past performance, and résumés to improve the quality, consistency, and speed of future submissions.
• Assisting with updating and making improvements to the internal Revenue Operations and Proposal Management SharePoint sites.
• Other duties that arise from time to time as directed by the SVP, Revenue Operations.

KNOWLEDGE, SKILLS AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required to satisfactorily perform the essential functions of this job.

• Bachelor’s Degree in a related business or technical discipline, or the equivalent combination of education, technical training, or work/military experience.
• Minimum of 5 years’ proposal management experience, preferably in a competitive bid environment (government and/or commercial procurement)
• Proficiency in MS Office (Word, PowerPoint, Excel, and SharePoint) is a must, including advanced Word formatting, templates, and document production
• Working knowledge of formal proposal development methodologies (e.g., Shipley, APMP) and the full proposal lifecycle, from capture and bid/no-bid through submission and post-submission
• Exceptional writing, editing, and proofreading skills, with the ability to translate technical content into clear, persuasive, customer-focused proposal narratives
• Effective leadership and management skills
• Demonstrated ability to collaborate with cross-functional teams from many disciplines both internally and externally
• Strong interpersonal skills
• Highly skilled in time management to allow involvement in a variety of projects and initiatives concurrently across multiple functional groups
• Ability to influence action across a matrixed organization
• Ability to work independently (self-starter) and thrive in a fast-paced, deadline driven work environment
• Excellent written and verbal communication skills
• Attention to Detail.
• APMP certification (Foundation, Practitioner, or Professional) is preferred; PMP certification is a plus
• Demonstrated ability to multitask with numerous high priority demands in an intense, deadline-driven environment is a must.
• Adjust to shifting priorities, stringent deadlines, last-minute requirements, and occasional evening/weekend hours to accomplish tasks within non-negotiable client deadlines

SPECIAL REQUIREMENTSLess than 10% travel