Senior Programme Design & Planning Executive - Events Agency

Regan & Dean Recruitment Ltd.; Greater London; On-site; GBP 42,000 - 64,000; Full time

Job summary

Regan & Dean Recruitment Ltd. in London seeks an experienced Senior Programme Design & Planning Executive to own the design, development and planning of incoming group programmes across London and the UK.

You will work with Directors to shape proposals, manage supplier input and develop costed itineraries. With a background in events, travel, hospitality or destination management, you will translate briefs into inspiring programme concepts and collaborate closely with the planning and sales

Qualifications

• Experience in events, travel, hospitality, destination management, venue finding.
• Strong planning, organisation and time-management skills.
• Confident client and supplier communication with a professional manner.

Responsibilities

• Design and plan creative event programmes for incoming groups.
• Interpret briefs and develop tailored proposals balancing creativity, practicality and budget.
• Prepare polished itinerary copy, destination descriptions and supplier options.
• Research venues, hotels, restaurants and experiences to support programme design.
• Create preliminary timelines, budgets and costings for review by Directors.
• Liaise with suppliers for availability, rates and creative options.
• Support client liaison during proposal and planning stages.

Skills

Event planning

London knowledge

Budgeting & costings

Proposal writing

Job description

Leading London-based Destination Management Company (DMC) is looking for an experienced Event Planner, with excellent London knowledge, to join their exceptional team.

Our client is a leading London-based Destination Management Company (DMC), handling business and special interest groups visiting Great Britain from overseas, primarily to attend corporate or association meetings and incentive travel programmes. The company is highly regarded and long established, and prides itself in superb customer service, creative product design delivering bespoke, innovative and memorable experiences for their clients. You will be part of a dynamic and collaborative team where your ideas and creativity will contribute to shaping the future of their brand.

THE ROLE

You’ll be working at the front end the business. As Senior Programme Design & Planning Executive your role will be to take ownership of the design, development and planning of incoming group programmes across London (75%) and the UK, in response to varied client briefs. This mid-level role is suited to someone with proven experience in events & venues, destination management, travel, hospitality or a related client-service environment, who can translate client briefs into thoughtful, practical and inspiring programme concepts. Working closely with Directors and Project Directors, the successful candidate will play a key role in shaping proposals, managing supplier input, developing costed itineraries and supporting the smooth handover from sales and planning into operation.

KEY SKILLS AND ATTRIBUTES

They are looking for an experienced, creative and commercially aware Event Programme Designer/Planner, who brings experience of working on travel and event programmes, a creative mind, excellent UK and London knowledge, and the experience to understand the key logistical elements that need to be in place for a fully rounded delegate experience.

Specifically you will bring:

• Previous experience in events, travel, hospitality, destination management, venue finding, production, tours etc
• Strong planning, organisation and time-management skills, with the ability to manage several briefs or proposals at once
• Experience preparing proposals, itineraries, event plans, budgets or supplier briefs would be highly advantageous.
• Good knowledge of Britain, particularly London’s hotels, venues, attractions, restaurants and experiences, would be a strong advantage
• A creative and commercially practical approach to programme design, guest experience and destination storytelling
• Excellent attention to detail and confidence preparing accurate research, costings, timings and planning documentation
• Strong written communication skills, with the ability to create persuasive proposal copy and itinerary descriptions
• Confident client and supplier communication skills, with good judgement and a professional manner
• Collaborative, proactive and calm under pressure, with the maturity to prioritise, problem-solve and meet deadlines
• A genuine interest in the incoming M.I.C.E. industry, destination management and incentive travel is essential.
• Additional European languages are an advantage but not essential.

KEY RESPONSIBILITIES

As Senior Programme Design and Planning Executive you will:

• Take ownership of designing and planning creative event programme concepts for incoming corporate, association and incentive groups.
• Interpret client briefs and develop tailored proposals that balance creativity, practicality, budget and operational feasibility.
• Prepare polished proposal content using in-house systems, including itinerary copy, destination descriptions, supplier options and supporting visuals.
• Research and recommend venues, hotels, restaurants, experiences, attractions and services that support strong programme design.
• Build preliminary programme timelines, logistics plans, supplier options, costings and budget information for review by Directors or Project Directors.
• Liaise confidently with suppliers to source availability, rates, terms and creative options for guides, coaches, venues, entertainment and specialist services.
• Client liaison during the proposal and planning stages, escalating where appropriate.
• Site inspection planning, overseas sales trip preparation and familiarisation activity where required.
• Provide occasional support with on-site programme operation, using delivery experience to inform stronger planning and design.

This is a great role giving loads of opportunity for you to show off your creative event planning skills and event product knowledge and it’s a great, friendly and down-to-earth company to be part of ... they are an experienced and highly regarded team, who enjoy their work, and have an excellent client base and reputation within the business.. you’ll never be bored! To join this lovely organisation,