Senior Event Coordinator

LIPTON MEDIA; Greater London; On-site; GBP 38,000 - 45,000; Full time

Job summary

Lipton Media in London is seeking a Senior Event Coordinator to manage end-to-end delivery of diverse events, from breakfast meetings to roadshows and conferences. The role supports the sales team to craft profitable packages, with vendor management and on-site coordination across geographies.

The position offers hybrid working, a salary in the £38,000–£45,000 range plus bonus and benefits, and a strong track record in exhibitions and large-scale events.

Qualifications

• 2–3 years in B2B event management.
• Proven ability to deliver exhibitions and large events.
• Strong negotiation and contracting with venues and suppliers.
• Experience managing risk and compliance for international events.

Responsibilities

• Oversee end-to-end delivery of events of varying size and complexity.
• Collaborate with sales to package offerings with clear margins.
• Manage suppliers and on-site teams to ensure ROI.
• Create signage and event collateral; manage staff staffing plans.
• Design floor plans and space requirements; handle onsite delivery.
• Oversee risk assessments and security plans for each event.
• Control budgets and spend for events.

Skills

Event management

Negotiation

Contracting

Risk & compliance

Budgeting

International events

Job description

Senior Event Coordinator

£38,000 -£45,000 + Bonus +Excellent Benefits

Hybrid Working

London

Industry leading membership association seeks highly talented Senior Event Coordinator to join their team.

Our client organises industry leading events from breakfast meetings to road shows, conferences and roundtables.

Role Responsibilities: Senior Event Coordinator

• Managing end-to-end delivery of allocated events of varying size, format, and complexity across a range of geographies.
• Working with sales team to create packages that are innovative and profitable, identifying fixed vs variable costs and securing appropriate margins and delivery on ROI.
• Working with the procured suppliers to significantly improve the experience for their commercial clients and attendees at the events.
• Creation and implementation of event signage and other collateral and materials.
• Organise staffing plans and requirements for each event to include task allocation, travel and accommodation booking.
• Designing and managing floor plans and space requirements for each event.
• Executing event delivery - with end-to-end accountability for operational management of all events including customer journeys and onsite experience.
• Responsible for risk and compliance at events - ensure security plans are adhered to and that each event has a full risk assessment.
• Manage events onsite including running briefings and management of onsite staff and vendors.
• Budgetary Management

Profile Required: Senior Event Coordinator

• 2 - 3 years experience in b2b event management
• Proven track record in the successful strategic, operational, and financial planning and delivery of Exhibitions - smaller event sizes will be considered.
• Strong negotiation and contracting skills with venues and suppliers.
• White glove experience for clients and customers implementation.
• Proactive and takes initiative by being able to identify problems, research and evaluate options creatively and innovatively.
• Proven experience in managing compliance and roll out risk policies and documentation affecting international events and awards.
• Budgetary Experience
• Experience running events internationally
• Confident decision-making thought leadership and a focus on finding solutions and achieving results by taking accountability and ownership of decisions made.