Senior PMO Officer

Leapfrog Limited; United Kingdom; On-site; GBP 35,000 - 50,000; Full time

Job summary

Leapfrog Limited is seeking a hands-on PMO/Portfolio Coordinator to support how change is planned, governed and delivered. You will coordinate portfolio activity, identify delivery risks and help teams maintain consistent project standards.

You will maintain an accurate overview of change across the portfolio, coordinate roadmaps and governance forums, and produce dashboards and reports for executive audiences.

Qualifications

• Proven PMO, project support or portfolio coordination experience.
• Experience maintaining project plans and control logs.
• Strong Excel, PowerPoint and Word skills.
• Excellent communication, organisation and attention to detail.
• Experience in financial services or regulated environments is advantageous.
• Knowledge of Agile, Waterfall and hybrid delivery approaches.
• Qualifying frameworks such as PRINCE2/APM/MSP or P3O beneficial.

Responsibilities

• Maintain an accurate overview of strategic, regulatory, operational and technology change activity across the portfolio.
• Coordinate integrated change roadmaps, milestones and dependencies between projects.
• Assess new change requests and support prioritisation, sequencing and resource allocation.
• Monitor overall impact of change; highlight capacity constraints and delivery concerns.
• Coordinate governance forums, portfolio reviews and stage gate activities; prepare records and logs.
• Maintain PMO templates, reporting standards and complete project documentation and audits.
• Consolidate updates, track delivery against scope, milestones, budgets, benefits and quality.
• Maintain portfolio records of risks, issues, actions, dependencies and decisions.
• Prepare dashboards, presentations and governance reports for boards and executives.
• Support budgets, forecasts, expenditure and resource capacity tracking.
• Track benefits realisation and progress toward business outcomes.
• Assist with business cases, stage gate docs and project closure reports.
• Collaborate with Change, Tech, Risk, Compliance, Finance and business teams; guide project managers and sponsors.
• Identify improvements to PMO tools, processes and governance; promote timely reporting.

Skills

PMO experience

Project support

Programme support

Portfolio coordination

Advanced Excel

PowerPoint

Word

Communication skills

Organisation

Attention to detail

Education

PRINCE2

APM

MSP

P3O

Job description

Take on a hands-on role supporting how change is planned, governed and delivered. You'll coordinate portfolio activity, highlight delivery risks and help teams maintain consistent project standards.

Duties for this role include, but are not limited to:

• Maintain an accurate overview of strategic, regulatory, operational and technology change activity across the portfolio.
• Coordinate integrated change roadmaps, delivery milestones and dependencies between projects.
• Assess new change requests and provide analysis to support prioritisation, sequencing and resource allocation.
• Monitor the combined impact of change on the business, highlighting capacity constraints and delivery concerns.
• Coordinate governance forums, portfolio reviews, planning meetings and stage gate activities, preparing agendas, packs, action records and decision logs.
• Maintain practical PMO processes, templates and reporting standards, ensuring project documentation, approvals and audit trails are complete.
• Consolidate project and programme updates, tracking delivery against scope, milestones, budgets, benefits and quality measures.
• Maintain portfolio records covering risks, issues, actions, assumptions, dependencies and decisions, escalating emerging concerns appropriately.
• Prepare dashboards, presentations and governance reports for the Change Board, Executive Committee and Board-level audiences.
• Support monitoring of change budgets, forecasts, expenditure and variances, alongside resource demand and capacity.
• Track benefits realisation and progress towards agreed business outcomes.
• Support the preparation and quality assurance of business cases, stage gate documentation and project closure reports.
• Work closely with Change, Technology, Risk, Compliance, Finance and business teams, providing practical guidance to project managers, workstream leads and sponsors.
• Identify improvements to PMO tools, processes and governance, encouraging accurate, transparent and timely reporting.

Skills / Qualifications

The ideal candidate will have proven experience in PMO, project support, programme support or portfolio coordination, with a strong understanding of project delivery, governance and reporting. Experience maintaining project plans and control logs, analysing complex information and preparing reports and governance papers for senior leadership, Executive Committees and Boards is essential. Advanced Excel, PowerPoint and Word skills are required, alongside excellent communication, organisation and attention to detail. Confidence challenging incomplete information, following up actions and managing competing deadlines will be important, together with a practical, collaborative approach and discretion when handling sensitive information. Experience in financial services or another regulated environment would be advantageous, as would exposure to strategic, regulatory, business and technology change. Knowledge of Agile, Waterfall and hybrid delivery approaches, experience supporting budgets, resource planning or benefits tracking, and a relevant qualification such as PRINCE2, APM, MSP or P3O, or equivalent practical experience, would also be beneficial.

For a full job description or further information on this role please call 711188 , or email [e-mail] .