Senior Pharmacy Assistant, Medicines Management

Epsom and St Helier University Hospitals; Carshalton; On-site; GBP 31,000 - 32,000; Part time

Job summary

Epsom and St Helier University Hospitals NHS Trust is seeking a Medicines Management Assistant (MMA) to support ward-based clinical pharmacy services at St Helier Hospital. The post is part-time (7.5 hours per week) with seven-day and bank holiday rotas.

The role focuses on safe, timely provision of medicines, stock management and ward support, with NVQ Level 2 in Pharmacy Services and hospital pharmacy experience preferred. DBS required and commitment to patient care.

Qualifications

• NVQ Level 2 in Pharmacy Services completed.
• Experience with hospital pharmacy distribution/dispensing systems.
• Knowledge of stock rotation and expiry dates.
• Knowledge of different medicine formulations.

Responsibilities

• Support transfer of patient’s own and dispensed medicines between wards.
• Put stock items away and rotate stock to minimise wastage.
• Identify slow moving stock and transfer to minimise wastage within the trust.
• Identify medicines transferred to patients and deliver to current location to reduce re-dispensing.
• Check and clear medicine trolleys at least weekly.
• Ensure fridge and clinical room temperatures are recorded daily.

Skills

Ability to work under pressure

Organise own workload

Good customer care skills

Experience with CMM Pharmacy Computer 

Education

NVQ Level 2 in Pharmacy Services

Tools

CMM Pharmacy Computer System (JAC)

Job description

Band 3

Main area Pharmacy Grade Band 3 Contract Permanent Hours Part time - 7.5 hours per week (Seven day and Bank Holiday rotas.) Job ref 343-8313845-AG

Site Pharmacy Department, St Helier Hospital Town Carshalton Salary £30,630 - £32,346 Pro-rata pa inc HCAS (outer) Salary period Yearly Closing 19/10/2026 23:59

At Epsom and St Helier Hospitals, above all we value respect. We put respect at the heart of all we do, by living up to our shared behaviours of kindness, professionalism, positivity and teamwork. This enables us to provide great patient care and make ESTH a great place to work. When you sign up to work with us, you sign up to this and we welcome applicants who share our values.

Job overview

We are currently seeking an enthusiastic and motivated individual to join our Medicines Management Assistant (MMA) team . Our MMA team is required to support the ward based clinical pharmacy services primarily at the Epsom Hospital site.

It is an exciting time to join our team as we have recently restructured our team to help meet our ambition of providing outstanding pharmacy services. As part of this we want to shine a spotlight on MMAs and the value they add to our team, patient care and the organisation.

Main duties of the job

All MMAs at ESTH are NVQ Level 2 trained and provide a full ward based service to ensure the safe, timely and financially sound provision of pharmaceutical items. You will be a key member of the pharmacy clinical team, working together to provide excellent patient focused care.

You should be able to demonstrate excellent communication and time management skills, and have a good attention to detail. NVQ Level 2, previous experience of working in hospital pharmacy and knowledge of pharmacy distribution and stock systems is essential.

Working for our organisation

Epsom and St Helier University Hospitals NHS Trust provides a range of medical services to approximately 490,000 people living across southwest London and northeast Surrey. In addition, we provide more specialist services, in particular renal and neonatal intensive care, to a wider area, covering parts of Sussex and Hampshire.

We serve an area that is rich in diversity, with a mix of urban and rural areas, and differing levels of quality of life. We cover some of the most prosperous postcodes in the country, as well as some poorer areas. Together with our colleagues at NHS Surreyand NHS Sutton and Merton, we work to make sure that we deliver the best possible care to the communities we serve.

The Trust employs approximately 5,000 staff across its hospitals and issupported by over 500 volunteers.

As you know, here at Epsom and St Helier University Hospitals NHS Trust, we are always looking to grow our teams with talented people, just like you.

Detailed job description and main responsibilities

Key activities in addition to provision of a regular top-up service will be:

• Support the transfer of patient’s own and dispensed one-stop medication between wards
• To put stock items away and rotate stock to minimise wastage.
• To identify slow moving stock and transfer to alternative locations in the trust to minimise wastage.
• To identify medicines supplied for patients that have been transferred and to deliver to patient's current location to reduce requirement for re-dispensing.
• To check and clear medicine trollies at least once a week.
• To reduce number of expired medicines & liquid medicines not labelled with "opened on"/expiry date.
• To support the ward staff in ensuring fridge and clinical room temperatures are recorded on a daily basis.

The role is primarily ward based and will require a good understanding of medicine supply systems.

You will be required to rotate between sites and participate in the seven day, late duty and Bank Holiday rotas on the Epsom site to support the inpatient team.

Person specification

Qualifications

• NVQ Level 2 in Pharmacy Services

Experience

• Knowledge of stock rotation & expiry dates
• Knowledge of different medicine formulations
• Significant experience of pharmacy distribution/dispensing systems
• Experience of working in a hospital pharmacy

Skills

• Ability to work under pressure
• Ability to organise own and others workload
• Good customer care skills
• Experience with CMM (previously JAC) Pharmacy Computer System

Safeguarding and DBS Checks
We are committed to safeguarding children and vulnerable adults. For roles with direct access to these groups, an Enhanced Disclosure and Barring Service (DBS) check will be required. All staff are expected to understand and uphold their safeguarding responsibilities as part of their role.

Employer certification / accreditation badges

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.