Senior Office Manager

JR United Kingdom; Slough; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading company in technology is seeking a Senior Office Manager for their London office. This role involves overseeing office maintenance and managing a small team, ensuring a welcoming environment, and facilitating smooth business operations. The ideal candidate will have strong communication skills and at least 3 years of experience in office management.

Benefits

Corporate sports

Foreign language courses

Therapy sessions

Qualifications

• 3+ years of experience in office administration and management.
• Proficiency in English and Russian.
• London-based with comprehensive knowledge of the city.

Responsibilities

• Manage office maintenance and utilities.
• Welcome and guide space visitors.
• Handle logistics and coordinate office supplies.

Skills

Attention to detail

Proactive approach

Written communication

Verbal communication

Time management

Multitasking

Tools

Google Workspace

MS Office

Job description

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Hey there, it’s the Flipper Technologies team!

We are the creators behind Flipper Zero, a portable multi-tool designed for engineers. Compact enough to slip into a pocket, it stands prepared to analyze both wired and radio protocols, copy contact and contactless keys, and offer a range of other features. Flipper captivates both technology enthusiasts and those new to the field.

We are growing our presence in the UK and are seeking a skilled team to help us set up and manage business processes. Currently, we are looking for an Senior Office Manager for our London office! We are looking for someone who can foster a welcoming environment, oversee the provision of amenities, and cultivate a creative office atmosphere.

Requirements:

• 3+ years of experience in office administration and management
• Proficiency in both English and Russian
• Strong attention to detail and proactive approach
• London-based with a comprehensive knowledge of the city
• Understanding of facility management principles, experience working with contractors and suppliers
• Proficiency in office tools (Google Workspace, MS Office, etc.)
• Exceptional written and verbal communication skills
• Effective time management and prioritization skills
• Demonstrated ability to multitask effectively
• Ability to handle confidential information with the highest level of discretion

Responsibilities:

• Manage office maintenance (~10 000 sq. ft.), including coordinating repairs, overseeing contractors, and managing utilities
• Manage the public coworking area (~2 500 sq. ft.), ensuring order, comfort, and efficient use of the space
• Welcome and guide space visitors, ensuring a positive experience
• Procure office supplies, consumables, catering, and lunches
• Maintain a well-kept office environment, including furnishings, decor, space renovation, cleaning, and inventory organization
• Handle logistics, including receiving and sending parcels (domestically and internationally)
• Arrange business trips, corporate events, space events, and relocations
• Manage a small office administration team (1-2 people)
• Manage and organize various records and documents for the Chief Operating Officer (COO)
• Serve as the key liaison between the COO and internal/external stakeholders, ensuring the utmost confidentiality in all matters
• Work on special assignments, such as creation of PowerPoint presentations, financial spreadsheets, special reports, and agenda materials

What we offer:

• Workplace in our own stand-alone office in London located in Design District near North Greenwich Station (Jubilee line)
• All the necessary equipment for work: computers and software
• Benefits such as VHI, corporate sports, foreign language courses, and therapy sessions
• A five-day workweek with a flexible start of the working day