Senior Office Coordinator

Vincere; Greater London; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Competitive salary

Senior leadership exposure

Varied role

Collaborative environment

Career progression opportunities

Job summary

Vincere in London is seeking an experienced Senior Office Coordinator to deliver high-level administrative and operational support within a busy property business. The role demands a highly organised professional with discretion, judgment and strong communication skills.

The successful candidate will oversee office operations in South Kensington, manage suppliers and processes, and support senior leadership with diary management and project coordination.

Qualifications

• Experience in an administrative or office coordinator role.
• Strong organisational skills with exceptional attention to detail.
• Confident managing multiple priorities, deadlines and complex workflows.
• Excellent written and verbal communication skills with a polished professional manner.
• Proactive approach with the ability to identify and implement improvements to systems and processes.
• Previous experience within property, professional services or another fast-paced business environment would be advantageous.

Responsibilities

• Overseeing day-to-day office operations, facilities, suppliers, systems and administration.
• Providing high-level administrative support to senior leadership, including some diary management and meeting coordination.
• Coordinating recruitment administration, onboarding, inductions and people-related processes.
• Managing business workflows, deadlines and actions while ensuring tasks are followed through to completion.
• Supporting office budgets, expenditure, suppliers and the implementation of improved systems and processes.
• Building effective relationships with colleagues, clients, contractors and external stakeholders while maintaining consistently high professional standards.

Skills

Organisational skills

Communication skills

Diary management

Prioritisation

Attention to detail

Administrative experience

Job description

An experienced Senior Office Coordinator is required to provide high-level administrative and operational support within a busy London property business. The role would suit a highly organised property professional with excellent judgement, discretion and communication skills. Previous experience in the lettings industry would be highly advantageous.

Job Title: Senior Office Coordinator

Location: South Kensington, SW7

Salary: £35,000 per annum

Position: Permanent, Full-Time

Reference: WR97587

This is a varied and influential position supporting the local branch while overseeing office operations, suppliers, systems and business processes. The successful candidate will be proactive, commercially aware and confident managing competing priorities, coordinating colleagues and ensuring important tasks and projects are followed through to completion.

What's in it for you (Benefits):

• Competitive salary based on experience
• Varied and influential role within a growing property business
• Opportunity to work closely with senior leadership
• Professional and collaborative working environment
• Long-term career development and progression opportunities

The Company:

• Independent property business operating across Prime Central and Southwest London
• Professional, premium-focused approach to lettings and property management
• Ambitious and collaborative working culture with a focus on continuous improvement

What you'll be doing (Key Responsibilities) as a Senior Office Coordinator:

• Overseeing day-to-day office operations, facilities, suppliers, systems and administration
• Providing high-level administrative support to senior leadership, including some diary management and meeting coordination
• Coordinating recruitment administration, onboarding, inductions and people-related processes
• Managing business workflows, deadlines and actions while ensuring tasks are followed through to completion
• Supporting office budgets, expenditure, suppliers and the implementation of improved systems and processes
• Building effective relationships with colleagues, clients, contractors and external stakeholders while maintaining consistently high professional standards

What our client is looking for (Skills & Experience):

• Experience in an administrative or office coordinator role
• Strong organisational skills with exceptional attention to detail
• Confident managing multiple priorities, deadlines and complex workflows
• Excellent written and verbal communication skills with a polished professional manner
• Proactive approach with the ability to identify and implement improvements to systems and processes
• Previous experience within property, professional services or another fast-paced business environment would be advantageous

Is this the role for you?

Job Reference: WR97587 – Senior Office Coordinator – Residential Lettings