Senior Medical Secretary

Ekhuft; Canterbury; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player in healthcare is seeking a Senior Medical Secretary to lead a dedicated team in providing essential administrative support to stroke consultants. This role involves managing a team, ensuring compliance with health and safety standards, and fostering effective communication within the department. The ideal candidate will possess strong organizational and management skills, contributing to the improvement journey of patient care. Join a forward-thinking organization committed to delivering great healthcare through compassionate leadership and teamwork.

Qualifications

• Experience in administrative roles within healthcare settings.
• Strong organizational skills and ability to manage a team.

Responsibilities

• Oversee the team of medical secretaries and ensure effective service delivery.
• Manage recruitment, induction, and training processes for new staff.

Skills

Administrative Support

Team Management

Communication Skills

Health and Safety Standards

Recruitment Processes

Education

Relevant Administrative Qualification

Tools

Healthroster

Job description

Join to apply for the Senior Medical Secretary role at East Kent Hospitals University NHS Foundation Trust.

You will be working as part of a team of 6 medical secretaries and 10 Stroke consultants with the support of the Operational team.

The role is responsible for managing a team of medical secretaries and providing comprehensive administrative, clerical, and transcription support to Consultants and their teams.

Responsibilities:

• Follow the Delivering Performance process for the team, considering training and development requirements.
• Support and develop an effective induction process.
• Co-ordinate team leave, using Healthroster, and ensure appropriate service cover is maintained.
• Manage and monitor sickness absence of the team, reporting as necessary to Human Resources, Payroll, and senior management.
• Manage the recruitment, selection, and induction processes for new staff, ensuring policies and procedures are followed.
• Ensure effective communication through regular team meetings.
• Monitor the work environment to meet health and safety standards and recommend areas of improvement.
• Manage order and monitor all equipment and supplies within the department considering budgetary guidelines.

We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference’. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families, and carers we care for every day.

Please note that if you require a Certificate of Sponsorship to work in the UK you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above.

Contact Information:

Name: Emma Harvey
Job title: Operations Manager Stroke & TIA
Email address: [e-mail]
Telephone number: 01227 868682

Seniority Level:

Mid-Senior level

Employment Type:

Full-time

Job Function:

Health Care Provider

Industries:

Hospitals and Health Care