Senior Medical Administrator

Heales Medical; Bradford; On-site; GBP 27,000 - 28,000; Full time

Job summary

Heales Medical is seeking an experienced administrator to join our Bradford team in a supervisory-support capacity within Occupational Health. You’ll guide the administration team, provide training, quality checks and support workload planning, while upholding data protection and confidential handling of information.

In this role you’ll work closely with the Admin Team Manager to drive performance, deliver service improvements and maintain high professional standards in a busy healthcare setting.

Qualifications

• 3+ years of administrative experience.
• GCSEs (or equivalent) in Mathematics and English at grade B/6 or above.
• Strong ICT proficiency across multiple systems.
• Confidentiality, data protection and secure handling of information.

Responsibilities

• Provide day-to-day support to the Administration Team, guiding cases, systems, processes, and client queries.
• Deliver training and coaching to administration staff to ensure knowledge, accuracy and consistency.
• Allocate and distribute workloads to ensure service levels and turnaround times.
• Perform regular quality checks and provide feedback to training needs.
• Support Line Manager with feedback and continuous improvement initiatives.
• Assist with project work, audits and service/process improvements.

Skills

Administrative experience

ICT proficiency

Confidentiality & data protection

Education

GCSEs in Maths & English

A Levels (desirable)

Tools

MS Office

Job description

Overview

Are you an experienced administrator looking for a rewarding, impactful role in healthcare and based in the Bradford area? Whether you are looking to take the next step in your career or are already an experienced senior administrator, this is an excellent opportunity to join a growing organisation that is passionate about delivering exceptional Occupational Health services.

Heales Medical - Office Based - Bradford

Salary: DOE (£27,000 - £28,000)

About The Role

This is a varied and rewarding supervisory-support role where no two days are the same.

You will act as a subject matter expert across all case and client types, providing day-to-day guidance, training, and ongoing coaching to administration staff. You will work closely with the Admin Team Manager to monitor performance standards, allocate workloads, and drive continuous improvement within the team.

Working as a role model within the team, you will demonstrate exceptional professionalism, high-quality performance, and excellent customer service. You will also play a critical role in information governance, ensuring confidential employee and client data is handled correctly and securely at all times.

Whether managing daily workflows, completing quality checks, or assisting with project work, you will play an important role in delivering a high-quality, professional, and efficient Occupational Health service.

Key Responsibilities

• Team Support & Development
• Provide day-to-day support to the Administration Team, offering guidance on cases, systems, processes, and client queries.
• Deliver training and ongoing coaching to administration staff to ensure knowledge, accuracy, and consistency across all areas of work.
• Allocate and distribute workloads effectively across the Administration Team to ensure service levels and turnaround times are met.
• Complete regular quality checks of Administration work, providing constructive feedback and identifying training needs where necessary.
• Support the Line Manager by feeding back team suggestions, ideas, and concerns, contributing to continuous improvement and enhanced team performance.

Operations & Quality Standards

Maintain a strong working knowledge of all client types, case types, and internal systems in order to provide effective support and cover where required.

Monitor team performance to ensure it aligns with Key Performance Indicators (KPIs), regulatory requirements, and company policies, escalating issues where appropriate.

Assist the Line Manager with project work, audits, and service or process improvement initiatives.

Provide operational support across all administrative work tasks as required to ensure continuity of service.

Data Protection & Compliance

Ensure confidential employee and client data is handled correctly at all times in line with GDPR, data protection, and information governance policies.

Support the Administration Team in reducing the risk of data breaches through guidance, training, and best practice.

Act as a key point of contact for identifying, reporting, and escalating any actual or potential data breaches immediately, and support the resolution process in line with organisational procedures.

To Be Successful in This Role, You Will Demonstrate

• 3+ years of Administrative Experience.
• GCSEs (or equivalent) in Mathematics and English at grade B/6 or above.
• Strong ICT proficiency, with the ability to work confidently across multiple systems.
• A sound understanding of confidentiality, data protection, and the secure handling of sensitive information.
• Strong organisational and communication skills, with the ability to support and guide colleagues effectively.
• A professional, discreet, and trustworthy approach, with a strong commitment to confidentiality and compliance.
• A detail-oriented mindset, with a focus on accuracy, high-quality output, and the ability to lead by example.
• A calm, resilient, and proactive attitude, with the ability to support others in a busy medical environment.

Desirable (But Not Essential)

• Educated to A Level standard, similar or beyond.
• Proven administration experience within a medical, healthcare, or regulated environment.
• Experience supporting or mentoring colleagues within an administrative or healthcare setting.
• Experience working to KPIs and quality standards in a regulated environment.

Why Join Us?

At Heales Innovation Group, you'll become part of a supportive organisation where people are at the heart of everything we do.

We offer a collaborative environment where you'll have the opportunity to:

• Build a rewarding career in Occupational Health.
• Receive comprehensive training and support.
• Work alongside experienced Occupational Health professionals and Physicians.
• Develop specialist clinical skills across a wide range of Occupational Health services.
• Access ongoing CPD, clinical supervision and professional development opportunities.
• Work with a diverse range of clients across multiple sectors.
• Make a genuine difference to employee health, wellbeing and workplace safety.

Our Values

• Professional
• Caring
• Respectful
• Dedicated
• Trustworthy
• Disciplined
• Resilient

Location: Bradford

Hours: Full Time

If you're looking to develop your career within Occupational Health and want to join an organisation that values quality, professionalism and people, we'd love to hear from you.