Senior Legal PA: Proactive Diary and Matter Admin

Confidential; West Yorkshire; On-site; GBP 26,000 - 38,000; Full time

Job summary

Confidential is recruiting an experienced Legal PA to join a leading international law firm. This role offers proactive, highly organised support to fee earners within a busy, collaborative team.

The role includes complex diary/inbox management, travel arrangements, document preparation, billing support, and coordinating client meetings and events. You will handle matter administration, maintain records and contribute to process improvements.

Qualifications

• Previous PA or administrative experience within a law firm.
• Highly organised with the ability to manage competing priorities.
• Excellent attention to detail and a high level of accuracy.
• Proactive approach with the ability to use initiative and follow tasks through to completion.
• Strong client service skills and a professional manner.
• Excellent team player who enjoys collaborating with colleagues and supporting others.

Responsibilities

• Complex diary management, inbox management, meeting and travel arrangements.
• Acting as a professional first point of contact for clients and internal stakeholders.
• Supporting matter administration, including opening and closing matters, maintaining records, coordinating documentation and assisting with compliance requirements.
• Preparing, formatting and coordinating legal documents, correspondence, presentations and meeting materials.
• Supporting billing administration, time recording, and expenses.
• Coordinating client meetings and events, including room bookings, refreshments, visitors and follow-up actions.
• Taking ownership of tasks through to completion, keeping stakeholders updated and escalating issues where appropriate.
• Identifying opportunities to improve processes and streamline administration.

Skills

Diary management

Inbox management

Client liaison

Billing administration

Document preparation

Time recording

Expense management

Event coordination

Attention to detail

Team player

Job description

Confidential is recruiting an experienced Legal PA to join a leading international law firm. This role offers proactive, highly organised support to fee earners within a busy, collaborative team.

The role includes complex diary/inbox management, travel arrangements, document preparation, billing support, and coordinating client meetings and events. You will handle matter administration, maintain records and contribute to process improvements.