Senior Executive Assistant / Office Manager - Tech

Bain and Gray; Greater London; On-site; GBP 70,000 - 80,000; Full time

Benefits offered by this job

Discretionary bonus

Benefits package

Job summary

Bain and Gray, a high-growth technology recruitment specialist in London, seeks an experienced Executive Assistant/Office Manager to support the founders and senior leadership. This senior, execution-focused role manages the London office, coordinates complex calendars, international travel, events, and vendor relations while ensuring seamless operations and confidentiality.

The role offers a competitive salary, discretionary bonus, and benefits, with hybrid/office-based flexibility and

Qualifications

• Senior EA/PA experience required.
• Experience supporting founders or senior executives in startups or fast-paced environments.
• Excellent organisational skills with discretion and attention to detail.
• Ability to prioritise competing demands and act proactively.
• Interest in technology or emerging industries is advantageous.

Responsibilities

• Manage complex diary and calendar across multiple time zones.
• Coordinate end-to-end international travel (flights, accommodation, visas, itineraries).
• Organise meetings, company events, offsites and leadership dinners.
• Oversee day-to-day London office operations; liaise with suppliers and building management.
• Coordinate onboarding logistics for new employees, including equipment and first-day setup.
• Process expenses and invoices; provide administrative support to leadership.
• Manage inboxes and act as gatekeeper for senior executives.
• Provide ad hoc business and personal support as required.

Skills

Executive support

Office management

Diary management

Communication

Discretion

Job description

Reference:

VB7469

Location:

London, Central

Job Type:

Permanent

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Job Description

Location: London, London Bridge (office-based with flexibility)
Job Type: Full-time | Permanent
Salary: £70-80,000 (DOE) + discretionary bonus + benefits

An exciting opportunity has arisen for an experienced Executive Assistant / Office Manager to join a high-growth technology company based in London.

Supporting the founders and senior leadership team, this is a pivotal role for someone who thrives on organisation, logistics and keeping a fast-paced business running smoothly. This is a senior, execution-focused position—not a Chief of Staff role—and is ideal for an experienced EA who enjoys being the operational engine behind a leadership team.

The Role

You'll be responsible for providing seamless executive support while overseeing the day-to-day operations of the London office. Working in a collaborative, ambitious environment, you'll ensure priorities are managed effectively and nothing falls through the cracks.

Key Responsibilities

• Complex diary and calendar management across multiple time zones.
• End-to-end international travel coordination, including flights, accommodation, visas and itineraries.
• Organising meetings, company events, offsites and leadership dinners.
• Managing the day-to-day running of the London office, liaising with suppliers, vendors and building management.
• Coordinating onboarding logistics for new employees, including equipment and first-day setup.
• Processing expenses, invoices and providing administrative support to the leadership team.
• Managing inboxes and acting as a trusted gatekeeper for senior executives.
• Providing ad hoc business and personal support as required.

About You

You'll have:

• Proven experience as a Senior Executive Assistant, Personal Assistant or Executive Assistant/Office Manager.
• Experience supporting founders or senior executives within a startup, scale-up or fast-paced commercial environment.
• Exceptional organisational skills with meticulous attention to detail.
• A proactive, resourceful approach and the ability to prioritise competing demands.
• Excellent communication skills and complete discretion when handling confidential information.
• Confidence managing both executive support and office operations.
• An interest in technology or emerging industries would be advantageous, although not essential.

What\'s on Offer

• Competitive salary with discretionary bonus.
• A varied, high-impact role with genuine responsibility.
• Opportunity to work closely with an experienced leadership team.
• Collaborative, ambitious and fast-paced working environment.
• Long-term career opportunity within a growing business.

If you're an experienced Executive Assistant who enjoys taking ownership, solving problems and creating order in a dynamic environment, we'd love to hear from you.

Bain and Gray is an equal opportunities employer. Wecontinually strive to improve our processes around our diversity, equity andinclusion strategy.

Bain and Gray specialise in administration and PArecruitment across London. Rolestypically include Receptionists, Team Assistants, EAs, Office Managers and PAsacross all industry sectors. We areaboutique agency and as a result, are unable to respond individually to the highvolume of applications. If you are already registered with us at Bain and Gray,please do not hesitate to contact your consultant directly.

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