Executive Assistant - 9-month FTC

Bain and Gray; Greater London; On-site; GBP 42,000 - 56,000; Full time

Job summary

Bain and Gray in London seeks an accomplished Executive Assistant to support a high-profile entrepreneur across live entertainment, media, and creative sectors. The role covers both business and personal scheduling across multiple time zones, with an initial 9-month fixed-term contract.

You will work between the Principles London office, London home, and occasional travel. We are looking for an EA who can bring structure, clarity, and calm to a dynamic schedule, anticipate needs, and communicate

Qualifications

• Experience supporting a senior executive or founder.
• Exceptional diary and calendar management skills.
• Excellent written communication and email drafting abilities.
• Outstanding discretion when handling confidential information.
• Able to anticipate needs and act proactively.

Responsibilities

• Manage a busy inbox, identify priorities and follow up.
• Draft emails and correspondence on behalf of the executive.
• Proactively manage a diverse diary across multiple time zones.
• Coordinate meetings with senior industry figures and stakeholders.
• Act as professional first point of contact for the executive.

Skills

Executive support

Diary management

Email management

Discretion & confidentiality

Proactive mindset

Job description

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

We are working on such an exciting opportunity for an exceptional Executive Assistant who wants to support across both and personal, the successful EA will be supporting a highly successful and respected entrepreneur/ creative within the media, communications, and production space.

This is a varied and fast-paced role supporting an individual whose professional interests span live entertainment, talent and creative representation, marketing and commercial consultancy, board commitments, new business ventures, and investment opportunities.

Due to the immediate need this is initially a 9-month fixed term contract. You will work between the Principles London office, London home, and occasional travel to support the running of the household outside of London.

We are looking for an accomplished EA who can bring structure, clarity, and calm to a complex and constantly evolving business and personal schedule. You will become a trusted partner, anticipating requirements, managing competing priorities, and ensuring both professional and personal commitments run seamlessly.

This is far more than a traditional support role. The successful candidate will be curious, emotionally astute, and commercially aware, with the confidence to operate autonomously and communicate with senior stakeholders on the executive's behalf.

Key responsibilities will include:

• Managing a busy and complex inbox, identifying priorities, and ensuring appropriate follow-up
• Confidently drafting emails and correspondence on the executive's behalf
• Proactively managing an ever-changing diary across multiple time zones
• Coordinating meetings and appointments involving senior industry figures and multiple stakeholders
• Acting as a professional and trusted first point of contact
• Managing sensitive and confidential conversations with discretion and sound judgement
• Coordinating domestic and international travel and producing detailed itineraries
• Supporting personal and family administration to ensure professional and personal commitments work seamlessly together
• Managing expenses, invoices and suppliers while maintaining accurate and organised records
• Conducting research and providing support across new projects and business opportunities
• Helping to introduce and maintain efficient digital systems and working practices

About You

We are looking for an experienced EA who genuinely enjoys being at the centre of a busy and varied working environment. You will be someone who can see what needs to happen before being asked and who takes real ownership of making things happen.

• Strong experience as an Executive Assistant supporting a senior executive, entrepreneur, or founder
• Confidence managing a high-volume inbox and communicating on behalf of a senior or high-profile individual
• Exceptional diary management and organisational skills
• The ability to anticipate needs and remain several steps ahead
• Excellent written communication skills and confidence drafting correspondence
• Strong commercial awareness and sound judgement
• High levels of emotional intelligence and the ability to navigate different personalities sensitively
• A warm, grounded, and collaborative approach
• Complete discretion when handling confidential business and personal matters
• The ability to remain calm and solutions-focused when priorities change
• Confidence using modern productivity and digital tools
• An interest in or understanding of the live entertainment, talent, media, or wider creative industries is encouraged

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy

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