Senior Executive Assistant — 12-Month Contract

Octavius Infrastructure Ltd; Reigate; Hybrid; GBP 40,000 - 54,000; Full time

Benefits offered by this job

Company Car scheme

Private Healthcare

Pension

Life Assurance cover

25 days Annual Leave

Hybrid working where possible

Paternity & Maternity package

Job summary

Octavius Infrastructure Ltd is seeking an experienced Executive Assistant to join the team on a maternity cover contract of up to 12 months. You will provide high-level, proactive support to the Executive Leadership Team, enabling strategic priorities and business growth.

This role requires exceptional diary management, travel coordination, and discreet handling of confidential information, with responsibility for coordinating leadership events, reports, and meetings across multiple

Qualifications

• Proven experience supporting senior leaders in a corporate environment.
• Strong diary management and calendar coordination across multiple stakeholders.
• Demonstrated ability to handle confidential information with discretion.
• Excellent organisational and time-management skills with attention to detail.

Responsibilities

• Provide high-level, proactive support to the Executive Leadership Team, enabling strategic priorities and business growth.
• Manage complex diaries, coordinate meetings, travel arrangements and executive schedules across multiple stakeholders.
• Act as a trusted contact for internal and external stakeholders, handling communications with discretion.
• Coordinate leadership events, conferences and business activities, ensuring seamless planning and delivery.
• Prepare reports, presentations, meeting materials and agendas, tracking actions and deliverables.
• Drive continuous improvement of executive support processes to enhance efficiency and collaboration.

Skills

Diary management

Stakeholder coordination

Communication

Confidential handling

Organisational skills

Education

Administrative/business qualifications

Tools

Microsoft Office Suite

Microsoft 365 Copilot

Job description

Octavius Infrastructure Ltd is seeking an experienced Executive Assistant to join the team on a maternity cover contract of up to 12 months. You will provide high-level, proactive support to the Executive Leadership Team, enabling strategic priorities and business growth.

This role requires exceptional diary management, travel coordination, and discreet handling of confidential information, with responsibility for coordinating leadership events, reports, and meetings across multiple