Senior Executive Assistant

We Manage Jobs(WMJobs); Shrewsbury; On-site; GBP 40,000 - 55,000; Full time

Job summary

An educational institution in Shrewsbury seeks a proactive leader to manage the Executive Office, supporting the Principal & CEO. This role requires advanced IT skills and extensive experience in senior administrative roles. Responsibilities include team management, coordinating executive activities, and ensuring the effective operation of digital systems. Seeking candidates with strong organisational skills and a relevant degree.

Qualifications

• Experience in a senior administrative or executive support role is essential.
• Bachelor’s degree in Business Administration or similar is required.
• Project management skills are desirable.

Responsibilities

• Lead and manage the PA team with high standards.
• Coordinate executive diaries and meetings for effective time management.
• Develop and maintain digital systems for document management.

Skills

Proven experience in a senior administrative or executive support role

Team management skills

Advanced IT proficiency

Excellent written and verbal communication skills

High level of discretion and professionalism

Strong organisational and time management abilities

Education

Bachelor’s degree or professional qualification in Business Administration or Management

Project management qualification or experience

Tools

Microsoft 365

Digital workflow tools

Data reporting platforms

Job description

About The Role

This role is responsible for leading and managing the Executive Office to ensure the Principal & CEO and the Executive Leadership Team receive seamless, professional, and strategic support. It demands a proactive and highly organised leader who can oversee complex administrative functions while driving operational excellence across the executive function.

Combining high-level administrative leadership with advanced IT capability, the role ensures the effective operation of systems, efficient handling of data, and delivery of high-quality digital communication. The postholder will champion streamlined processes, enable informed decision-making, and help maintain a high-performing and forward-looking Executive Office.

Key Responsibilities

• Line manage and develop the PA team, ensuring high standards of professionalism, confidentiality, and responsiveness.
• Coordinate executive diaries, meetings, and events to ensure strategic alignment and effective time management.
• Support the Principal & CEO when attending events and meetings
• Support the Principal & CEO with preparation of reports, presentations, and strategic documents.
• Track and follow up on executive actions, ensuring timely completion and reporting.
• Liaise with internal and external stakeholders, partners, and senior leaders.
• Develop and maintain digital systems for document management, workflow tracking, and executive communications.
• Ensure secure handling of sensitive data and compliance with data protection regulations.
• Support governance processes including exec team board and committee coordination with the Governance Professional.
• Lead planning and delivery of Principal & CEO level events and engagements.
• Support the achievement of wider college projects as required.

Qualifications & Training

• Bachelor’s degree or professional qualification equivalent in Business Administration, Management, or related field
• Project management qualification or experience (Desirable)

Skills & Expertise

• Proven experience in a senior administrative or executive (C‑suite) support role
• Team management skills
• Advanced IT proficiency, including Microsoft 365, digital workflow tools, and data reporting platforms
• Excellent written and verbal communication skills
• High level of discretion and professionalism in handling confidential information
• Strong organisational and time management abilities
• Experience in an education environment (Desirable)