Senior Executive Assistant

Avatar International; Manchester; Hybrid; GBP 38,000 - 45,000; Full time

Job summary

A leading company is seeking a highly capable Senior Executive Assistant to support three senior executives in a fast-paced, strategic environment. This role requires 8+ years of C-level support experience and strong organizational skills. The successful candidate will manage complex calendars, enhance communication efficiency, and ensure seamless travel logistics. Join a dynamic team and contribute to the leadership's success while enjoying a competitive salary and comprehensive benefits.

Benefits

Nest Pension Scheme – 5% employer contribution

Employee Assistance Program

Life Assurance – 3.5 x salary

Group Income Protection – 75% salary coverage

Qualifications

• 8+ years of C-level executive support experience.
• Strong organisational skills and proactive mindset.
• Excellent verbal and written communication skills.

Responsibilities

• Manage complex calendars with 98% scheduling accuracy.
• Draft high-quality presentations and reports.
• Plan and coordinate international and domestic travel.

Skills

Organisational skills

Proactive mindset

Communication skills

Discretion

Tech proficiency

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Scheduling tools

Expense management systems

Collaboration platforms

Job description

• This is a hybrid role based in Manchester
• A salary of up to £45k per annum + benefits
• C-level executive support experience (8+ years) in high-performance environments

Hybrid – Manchester

We are seeking a highly capable and proactive Senior Executive Assistant to support three senior executives in a fast-paced, strategic environment. This pivotal role goes beyond traditional administrative tasks—you will be a trusted partner, ensuring maximum productivity, managing critical relationships, and enabling strategic priorities.
If you thrive in high-stakes environments and excel at staying two steps ahead, apply today and become a key player in our leadership team’s success!

Candidate Profile & Must-Have Attributes
C-level executive support experience (8+ years) in high-performance environments. Preferably from an IT / Systems company, sized 500-1000 staff headcount.
Strong organisational skills, proactive mindset, and ability to anticipate needs.
Gravitas and confidence to liaise with senior stakeholders, board members, and investors.
High-level discretion and confidentiality—capable of navigating sensitive information.
Excellent verbal and written communication skills with an ability to craft executive-level messaging.
Tech proficiency in Microsoft Office Suite, scheduling tools, expense management systems, and collaboration platforms.
Bachelor’s degree preferred but not essential.

Key Responsibilities & Performance Expectations:

Executive Support & Calendar Management
Efficiently manage complex calendars, ensuring 98% scheduling accuracy.
Optimise executive time by reducing low-priority meetings by 20% each quarter.
Provide daily briefings, pre-reads, and follow-ups, enhancing preparedness by 30%.

Communications & Stakeholder Engagement - across 64 territories globally!
Serve as a gatekeeper—maintain response times under 24 hours for priority communications.
Draft high-quality presentations, reports, and correspondence with a 95% first-pass approval rate.
Strengthen executive relationships with board members and investors through seamless coordination.

Strategic & Operational Support
Track and drive key initiatives, ensuring 100% alignment with quarterly goals.
Partner with chiefs of staff and department heads, facilitating smooth executive operations.
Manage sensitive information with zero compliance breaches and full confidentiality.

Travel & Logistics
Plan and coordinate international and domestic travel with a 100% on-schedule record.
Anticipate challenges, reducing travel disruptions by 25% through proactive contingency planning.
Ensure executives have comprehensive travel briefing packs for every trip.

Project & Event Coordination
Lead planning for leadership offsites and internal events with 100% satisfaction scores.
Identify efficiency opportunities, implementing initiatives that save 15% of executive time.
Drive engagement by ensuring flawless execution of executive town halls and leadership events.

Benefits
Nest Pension Scheme – 5% employer contribution
Employee Assistance Program through Canada Life

• 24/7 GP consultation
• Help to stop smoking
• Mental health support including up to 10 counselling sessions
• Fitness programs
• Financial & Legal guidance

Life Assurance – death in service benefit paying 3.5 x salary to nominated beneficiaries
Group Income Protection – 75% of salary covered for period of long-term sick / disability outside of the standard company sick pay period

Apply Now with a detailed version of your CV as well as a covering letter explaining why you feel you are the ideal candidate for this amazing opportunity!

We are seeking a highly capable and proactive Senior Executive Assistant to support three senior executives in a fast-paced, strategic environment.