Executive Assistant

SBFM; Manchester; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading facilities management company is seeking an Executive Assistant to provide world-class support to the CEO. The role involves managing the CEO's schedule, coordinating meetings, and driving project initiatives. Ideal candidates will possess strong organisational and communication skills, with a proven ability to thrive in a fast-paced environment. This position offers opportunities for personal growth and development within a forward-thinking organisation that values diversity and inclusion.

Benefits

20 days holiday plus 8 bank holidays

Additional holiday day to celebrate your birthday

Pension scheme

Internal mentoring scheme

Continued development and learning

Regular company events and activities

Newly renovated Head Office with onsite gym

Qualifications

• Proven experience in a fast-paced, multi-site organisation.
• Expert organiser with demonstrable success in complex calendar and project management.
• UK-wide travel flexibility; full driving licence preferred.

Responsibilities

• Own, prioritise and optimise the CEO’s schedule.
• Plan, brief, minute and follow up on all CEO meetings.
• Produce timely, data-led research briefs on market trends.

Skills

Organisational Skills

Communication Skills

Analytical Mindset

Emotional Intelligence

Tools

Microsoft 365

Power BI

Monday.com

Asana

Job description

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About The Role

We are seeking an experienced Executive Assistant to join our team.

About The Role

We are seeking an experienced Executive Assistant to join our team.

As Executive Assistant, you will enable SBFM to remain the UK’s most advanced, tech-led, socially responsible and fastest-growing FM business by providing world-class executive support to the Chief Executive Officer. The Executive Assistant (EA) will act as an extension of the CEO, safeguarding his time, driving proactive organisation, and ensuring that projects, meetings and stakeholder interactions consistently deliver impact, pace and value.

Key Responsibilities

Demonstrate the SBFM values and lead by example at all times.

Calendar & Inbox Mastery - Own, prioritise and optimise the CEO’s schedule and correspondence, ensuring strategic alignment with business priorities and creating capacity for high-value activity.

Meeting Excellence - Plan, brief, minute and follow up on all CEO meetings (internal, client, investor, industry or media), capturing clear actions with owners and deadlines; track completion and escalate where necessary.

Project Coordination - Drive progress on cross-functional initiatives sponsored by the CEO. Build simple project dashboards, request updates, flag risks, and prepare concise status reports.

Stakeholder Management & Gatekeeping - Build strong, trust-based relationships with Board members, senior clients, suppliers, advisers and the SBFM leadership team; exercise sound judgement when granting access to the CEO.

Research & Insight - Produce timely, data-led research briefs on market trends, ESG best practice, competitors, potential partners and emerging technology to inform strategic decisions.

Travel & Logistics - Design efficient UK-wide travel itineraries, coordinating multi-site visits and events while minimising environmental impact and controlling cost.

Confidentiality & Discretion - Handle commercially sensitive information, HR matters and strategic plans with absolute professionalism.

Continuous Improvement - Champion digital tools (e.g., Power Automate, Teams, Power BI) to streamline executive workflows and reporting.

Shadowing & Coaching Support - Actively participate in CEO engagements, capturing learnings and feedback, while benefiting from direct mentoring to accelerate personal growth.

About You

• Proven experience in a fast-paced, multi-site organisation (FM, property, professional services or tech sector advantageous).
• Expert organiser with demonstrable success in complex calendar, travel and project management.
• Advanced user of Microsoft 365 (Outlook, Teams, OneNote, Excel, PowerPoint, Power BI) and collaborative work-management platforms (e.g., Monday.com, Asana or similar).
• Outstanding written and verbal communication skills; able to draft board-level correspondence, concise reports and high-impact presentations.
• Strong analytical mindset with the ability to interpret data and convert insight into clear recommendations.
• Confident facilitator comfortable liaising with senior stakeholders and frontline colleagues alike.
• High degree of emotional intelligence, integrity and discretion.
• UK-wide travel flexibility; full driving licence preferred.
• A passion for social value, sustainability and innovation in line with SBFM’s ESG commitments.
  
  

In return you will receive

You’ll be part of a forward-thinking organisation that values its people, promotes from within, and continues to grow at an exciting pace.

If you thrive on responsibility, enjoy delivering exceptional service, and want to make a real impact—we’d love to hear from you.

You Will Also Receive

• 20 days holiday plus 8 bank holidays
• Additional holiday day to celebrate your birthday
• Pension scheme
• Internal mentoring scheme
• Continued development and learning through access to SBFM learn
• Regular company events and activities
• Newly renovated Head Office with onsite gym
  
  

Commitment to SBFM Values

• Be a Good Person We give people opportunities and embrace their inherent goodness. We are open minded and uphold integrity. We are respectful and considerate. We are kind and appreciative.
• Play as a Team Community and communication is everything. We remain inclusive within our company and with our clients. Together, we grow, retain, execute, and make an impact. We are one team.
• Think Differently We encourage a growth mindset, everything can be improved through effort. We love innovation and ideas. We are disruptors, and push boundaries for sustainable growth.
• Make an Impact It’s all about the ultimate goal. We exceed expectations and deliver results at pace. We challenge the norm and step out of our comfort zone, because at our core, we are passionate and love to win.
  
  

About Us

Our company recognises and values the enriching benefits equality, diversity and inclusion bring to our community. We celebrate diversity and actively encourage applicants from minority ethnic groups, LGBTQ+, disabled and neuro-diverse groups to apply for our vacancies. Our aim is to nurture happy teams who learn from and inspire each other, and we believe diversity is key to achieving this goal.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Facilities Services

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