Senior Executive Assistant

Equinix, Inc.; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading company in digital infrastructure seeks a Sr. Executive Assistant to support the Chief Digital & Innovation Officer. The ideal candidate will excel in a fast-paced environment, demonstrating strong organizational and communication skills while managing multiple priorities. Responsibilities include administrative support, calendar management, and event coordination. Join a diverse team committed to innovation and customer service excellence.

Qualifications

• Proven years supporting senior executives in a global corporate environment.
• Advanced proficiency in Microsoft applications.

Responsibilities

• Provide administrative support to the Chief Digital & Innovation Officer.
• Manage complex calendar and travel schedules across multiple time zones.
• Organize and execute meetings and special events.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Customer Service

Time Management

Education

Bachelor’s Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Microsoft SharePoint

Microsoft Visio

Job description

Who are we?

Equinix is the world’s digital infrastructure company, operating over 260data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions.We embrace diversity in thought and contribution and are committed to providingan equitable work environment that is foundational to our core values as a company and is vital to our success.

Job Summary

We are seeking a talented and enthusiastic professional for the role ofSr. Executive Assistant, Digital & Innovation (DIO) organization to partner with the Chief Digital & Innovation Officer. The successful candidate will thrive in a dynamic high-paced environment, be proactive and resourceful, and have a customer service mentality. The Executive Assistant, DIO will be a strong team player who demonstrates exceptional attention to detail, solid organizational and communication skills, and has proven experience managing competing priorities on a daily basis.

Responsibilities

• Provide administrative support to the CDIO

• Manage complex and demanding calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely manner with cross functional support staff

• Act as the point of contact between the supported executives and internal or external colleagues

• Manage complex office administrative work requiring the use of independent judgment and initiative

• Build and leverage collaborative relationships with other Executive Assistants across the company

• Prepare and ensure timely completion of expense reports

• Manage purchase orders and facilitate approval of invoices for payment

• Organize and execute meetings, develop meeting materials (such as presentations and reports), take and distribute notes, and manage action items as needed

• Plan and organize special events coordinating all logistics from venue, catering, AV/video conferencing support

• Coordinate special projects as needed

• Support department-wide events and initiatives

• Manage global level communications distribution lists, email and other correspondence

• Serve as a liaison between senior leadership, their direct reports and front-line team

• Other ad hoc duties as assigned

Qualifications

• Proven years’ work experience performing tasks similar to those listed above in a global corporate environment

• Proven years supporting senior executives

• Advanced proficiency in Microsoft applications including Word, Excel, PowerPoint and Outlook (Microsoft Visio, Teams, SharePoint, preferred)

• Ability to prioritize and re-prioritize in a fast-paced environment with little oversight

• Validated organizational skills with strong multi-tasking and execution ability with attention to detail and dedication to quality and accuracy

• Demonstrate strong analytical, problem-solving, and communication skills

• Dedication to the highest degree of discretion and respect for confidentiality

• Ability to build and maintain positive and productive inter-departmental working relationships

• Strong sense of customer focus and dedication to customer service excellence

• Ability to work in a high-energy and fast-paced environment

• Highly resourceful and proactive

• Excellent time management skills with a proven ability to meet deadlines.

• Experience working in a culturally diverse and global company preferred

• Bachelor’s degree preferred

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.