Senior Executive Assistant

Avatar Recruitment; Liverpool City Region; Hybrid; GBP 38,000 - 45,000; Full time

Job summary

A leading recruitment agency is on the hunt for a Senior Executive Assistant in Manchester to support three senior executives in a strategic, fast-paced environment. The role goes beyond traditional administrative responsibilities and demands a proactive partner in ensuring maximum executive productivity. Candidates should have extensive C-level support experience, excellent communication skills, and the ability to navigate complex schedules and relationships with discretion.

Benefits

Nest Pension Scheme – 5% employer contribution

Employee Assistance Program through Canada Life

Life Assurance – death in service benefit

Group Income Protection – 75% of salary covered for long-term sickness

Qualifications

• C-level executive support experience (8+ years) in high-performance environments.
• Strong organisational skills and proactive mindset.
• Excellent verbal and written communication skills.

Responsibilities

• Manage complex calendars with 98% scheduling accuracy.
• Serve as a gatekeeper for communications, maintaining response times under 24 hours.
• Plan and coordinate international travel with a 100% on-schedule record.

Skills

Organisational skills

Proactive mindset

Verbal communication

Written communication

Tech proficiency

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Scheduling tools

Expense management systems

Collaboration platforms

Job description

Short Description

We are seeking a highly capable and proactive Senior Executive Assistant to support three senior executives in a fast-paced, strategic environment.

Bullet Points

• This is a hybrid role based in Manchester
• C-level executive support experience (8+ years) in high-performance environments
• A salary of up to £45k per annum + benefits

Full Job Description

Hybrid – Manchester

We are seeking a highly capable and proactiveSenior Executive Assistantto support three senior executives in afast-paced, strategic environment. This pivotal role goes beyond traditional administrative tasks—you will bea trusted partner, ensuring maximum productivity, managing critical relationships, and enabling strategic priorities.
If you thrive in high-stakes environments and excel at staying two steps ahead, apply today and become a key player in our leadership team’s success!

Candidate Profile & Must-Have Attributes
C-level executive support experience (8+ years) in high-performance environments. Preferably from an IT / Systems company, sized 500-1000 staff headcount.
Strong organisational skills, proactive mindset, and ability to anticipate needs.
Gravitas and confidence to liaise with senior stakeholders, board members, and investors.
High-level discretion and confidentiality—capable of navigating sensitive information.
Excellent verbal and written communication skills with an ability to craft executive-level messaging.
Tech proficiency in Microsoft Office Suite, scheduling tools, expense management systems, and collaboration platforms.
Bachelor’s degree preferred but not essential.

Key Responsibilities & Performance Expectations:

Executive Support & Calendar Management
Efficiently manage complex calendars, ensuring 98% scheduling accuracy.
Optimise executive time by reducing low-priority meetings by 20% each quarter.
Provide daily briefings, pre-reads, and follow-ups, enhancing preparedness by 30%.

Communications & Stakeholder Engagement - across 64 territories globally!
Serve as a gatekeeper—maintain response times under 24 hours for priority communications.
Draft high-quality presentations, reports, and correspondence with a 95% first-pass approval rate.
Strengthen executive relationships with board members and investors through seamless coordination.

Strategic & Operational Support
Track and drive key initiatives, ensuring 100% alignment with quarterly goals.
Partner with chiefs of staff and department heads, facilitating smooth executive operations.
Manage sensitive information with zero compliance breachesand full confidentiality.

Travel & Logistics
Plan and coordinate international and domestic travel with a 100% on-schedule record.
Anticipate challenges, reducing travel disruptions by 25% through proactive contingency planning.
Ensure executives have comprehensive travel briefing packs for every trip.

Project & Event Coordination
Lead planning for leadership offsites and internal events with 100% satisfaction scores.
Identify efficiency opportunities, implementing initiatives that save 15% of executive time.
Drive engagement by ensuring flawless execution of executive town halls and leadership events.

Benefits

Nest Pension Scheme– 5% employer contribution

Employee AssistanceProgramthrough Canada Life

• 24/7 GP consultation
• Help to stop smoking
• Mental health support including up to 10 counselling sessions
• Fitness programs
• Financial & Legal guidance

Life Assurance– death in service benefit paying 3.5 x salary to nominated beneficiaries

Group Income Protection– 75% of salary covered for period of long-term sick / disability outside of the standard company sick pay period

Apply Now with a detailed version of your CV as well as a covering letter explaining why you feel you are the ideal candidate for this amazing opportunity!