Senior Executive Assistant

Avatar International; Liverpool City Region; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A leading company in the IT sector is seeking a highly capable Senior Executive Assistant to provide essential support for three senior executives in a fast-paced, strategic environment. This pivotal role involves managing complex scheduling, facilitating communication with stakeholders, and ensuring alignment with key strategic goals. Ideal candidates will have substantial experience in C-level support and the ability to handle sensitive information with discretion.

Benefits

Nest Pension Scheme – 5% employer contribution

Employee Assistance Program

Life Assurance – 3.5 x salary benefit

Group Income Protection – 75% of salary

Qualifications

• C-level executive support experience (8+ years) in high-performance environments.
• Strong organisational skills and ability to anticipate needs.
• Excellent verbal and written communication skills.

Responsibilities

• Manage complex calendars with 98% scheduling accuracy.
• Draft high-quality presentations and reports, achieving a 95% approval rate.
• Plan and coordinate travel with a 100% on-schedule record.

Skills

Organizational skills

Proactive mindset

Excellent communication

Tech proficiency

High-level discretion

Education

Bachelor's degree (preferred)

Job description

• This is a hybrid role based in Manchester
• A salary of up to £45k per annum + benefits
• C-level executive support experience (8+ years) in high-performance environments

Hybrid – Manchester

We are seeking a highly capable and proactive Senior Executive Assistant to support three senior executives in a fast-paced, strategic environment. This pivotal role goes beyond traditional administrative tasks—you will be a trusted partner, ensuring maximum productivity, managing critical relationships, and enabling strategic priorities.
If you thrive in high-stakes environments and excel at staying two steps ahead, apply today and become a key player in our leadership team’s success!

Candidate Profile & Must-Have Attributes
C-level executive support experience (8+ years) in high-performance environments. Preferably from an IT / Systems company, sized 500-1000 staff headcount.
Strong organisational skills, proactive mindset, and ability to anticipate needs.
Gravitas and confidence to liaise with senior stakeholders, board members, and investors.
High-level discretion and confidentiality—capable of navigating sensitive information.
Excellent verbal and written communication skills with an ability to craft executive-level messaging.
Tech proficiency in Microsoft Office Suite, scheduling tools, expense management systems, and collaboration platforms.
Bachelor’s degree preferred but not essential.

Key Responsibilities & Performance Expectations:

Executive Support & Calendar Management
Efficiently manage complex calendars, ensuring 98% scheduling accuracy.
Optimise executive time by reducing low-priority meetings by 20% each quarter.
Provide daily briefings, pre-reads, and follow-ups, enhancing preparedness by 30%.

Communications & Stakeholder Engagement - across 64 territories globally!
Serve as a gatekeeper—maintain response times under 24 hours for priority communications.
Draft high-quality presentations, reports, and correspondence with a 95% first-pass approval rate.
Strengthen executive relationships with board members and investors through seamless coordination.

Strategic & Operational Support
Track and drive key initiatives, ensuring 100% alignment with quarterly goals.
Partner with chiefs of staff and department heads, facilitating smooth executive operations.
Manage sensitive information with zero compliance breaches and full confidentiality.

Travel & Logistics
Plan and coordinate international and domestic travel with a 100% on-schedule record.
Anticipate challenges, reducing travel disruptions by 25% through proactive contingency planning.
Ensure executives have comprehensive travel briefing packs for every trip.

Project & Event Coordination
Lead planning for leadership offsites and internal events with 100% satisfaction scores.
Identify efficiency opportunities, implementing initiatives that save 15% of executive time.
Drive engagement by ensuring flawless execution of executive town halls and leadership events.

Benefits
Nest Pension Scheme – 5% employer contribution
Employee Assistance Program through Canada Life

• 24/7 GP consultation
• Help to stop smoking
• Mental health support including up to 10 counselling sessions
• Fitness programs
• Financial & Legal guidance

Life Assurance – death in service benefit paying 3.5 x salary to nominated beneficiaries
Group Income Protection – 75% of salary covered for period of long-term sick / disability outside of the standard company sick pay period

Apply Now with a detailed version of your CV as well as a covering letter explaining why you feel you are the ideal candidate for this amazing opportunity!

We are seeking a highly capable and proactive Senior Executive Assistant to support three senior executives in a fast-paced, strategic environment.